Importance of Company Retreat Plans

Discuss about the Project Selection In Project Portfolio Management.

Company retreat plan mostly plays essential and successful role in corporate success. The office administrative service department is responsible to offer different guidelines for helping the project manager to develop the office retreat plan. As soon as the agencies lease the agreements and they find the new location for the office, the tenant improvement is started and simultaneously the company commences planning for the movement.

This report depicts the role of a project manager during retreat of a company to another country. Many reasons are there for which a company requires to retreat. The corporate retreat gives valuable opportunities to the company which helps them to connect with their project team members and also improves the communication and companionship. For company retreat project, the project manager should develop a schedule and work breakdown structure (WBS) to reduce the workload from the project team members that are elaborated in this report. Additionally project priority matrix, cost estimation plan and relative time phased budget and time phased budget graph is also represented in this report.

Project scope should be professionally documented at the very inception of the project planning phase. This is the basic for a project that helps to meet its objective and goals staying within the estimated budget and timeline. Scope of the company retreat project directly impacts the project schedule, budget that helps to develop risk identification and risk management framework also. For this project the scope statement is –“Successful retreat of a company to another country within estimated time and budget”.

• New location building managers are to be hired as they are responsible to get all the necessary planning and permit for the occupancy
• Not less than three years, the recent company staffing plan will be followed
• The construction of the building should be completed within allotted time
• Architect and interiors should play their allotted job roles
• Data and voice circuit of the company will not be changed rather

• To retreat a company to another country within budget $36,000 and estimated time period as 2 years
• To analyze the location or site where the company is going to retreat
• To design the new building with digital equipments and other specifications

• Project initiation
• Permit for approval
• Completion of project planning phase
• Project implementation
• Project monitoring
• Project closure

• Data and voice circuit of the company that is used in the previous location
• Data storage or server to store the confidential information of the employees who are working in the company
• Development of telecommute approach to allow employees belongs to different geographical domain

• The detail design of the newly constructed building is not explained appropriately
• The reasons for which the owners are responsible for landscaping

	Time Save Time On Research and Writing Hire a Pro to Write You a 100% Plagiarism-Free Paper. Get My Paper	Scope	Cost	Remark
Constraints				For this project the triple constraints are time, scope and budget which helps to increase the total performance of the project.
Enhance				Time for the company retreat to another country is important. Thus the project manager instructed to complete the project within estimated time.
Accept				According to the time and performance the project cost estimated is absolutely accepted for the project.

In order to reduce the workload from the project team members it is necessary for the project manager to divide the total work in small work packages. For this particular project the work packages are segmented in 6 parts and the 6 parts are

• Project initiation: In this phase, the total time, budget and other project significance are allotted based on the retreat plan.
• Permit for approval: The company was facing many issues from the economical aspects thus they had planned to change their location to another country. In this phase they will get approval for changes from the government
• Completion of project planning phase: In this particular work package, the risk management, contingency planning, budget planning are done by the project managers. In order to accomplish the project successfully it is important for the project manager to complete the project within estimated budget and time. Again the project scope and objectives should also be met at the end of the project planning phase.
• After completion of this work packages, project monitoring and project closure phases are implemented to meet the project acceptance criteria.

Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
Project schedule for company retreat plan	191 days	Tue 3/27/18	Tue 12/18/18			$35,544.00
project initiation phase	50 days	Tue 3/27/18	Mon 6/4/18			$10,576.00
cost analysis and preparation of data	10 days	Tue 3/27/18	Mon 4/9/18		Project manager, resource manager	$2,560.00
planning initial meeting	7 days	Tue 4/10/18	Wed 4/18/18	2	HR manager, Project manager	$1,960.00
data gathering	5 days	Thu 4/19/18	Wed 4/25/18	3	HR manager, resource manager	$1,080.00
site analysis where the company will retreat	6 days	Thu 4/26/18	Thu 5/3/18	4	contractor,  subcontractor	$1,440.00
Identifying stakeholders list	9 days	Fri 5/4/18	Wed 5/16/18	5	HR manager	$1,080.00
meeting arrangement based on scenario	3 days	Thu 5/17/18	Mon 5/21/18	6	resource manager	$288.00
procurement management plan	5 days	Thu 5/17/18	Wed 5/23/18	6	HR manager, Project manager	$1,400.00
Contingency planning	8 days	Thu 5/24/18	Mon 6/4/18	7,8	resource manager	$768.00
Milestone 1: completion of project initiation phase	0 days	Mon 6/4/18	Mon 6/4/18	9	Project manager	$0.00
Permit for project approval	24 days	Tue 6/5/18	Fri 7/6/18			$4,576.00
Document presentation based on retreat need	4 days	Tue 6/5/18	Fri 6/8/18	10	contractor, Project manager	$1,216.00
requesting executive for additional changes	5 days	Mon 6/11/18	Fri 6/15/18	12	contractor	$720.00
submitting request to the government	7 days	Mon 6/18/18	Tue 6/26/18	13	contractor,  subcontractor	$1,680.00
completion of permit for project approval phase	8 days	Wed 6/27/18	Fri 7/6/18	14	HR manager	$960.00
Milestone 2: Final approval from the government to implement the retreat plan	0 days	Fri 7/6/18	Fri 7/6/18	15	Project manager	$0.00
project planning	76 days	Mon 7/9/18	Mon 10/22/18			$14,352.00
analyzing the complexity of each activity	12 days	Mon 7/9/18	Tue 7/24/18	16	Project manager, resource manager	$3,072.00
Budget estimation for each activity	6 days	Wed 7/25/18	Wed 8/1/18	18	finance manager	$720.00
risk management planning	8 days	Thu 8/2/18	Mon 8/13/18	19	Project manager	$1,280.00
project priority matrix development	9 days	Tue 8/14/18	Fri 8/24/18	20	Project manager	$1,440.00
signing contract to the contractors	5 days	Tue 8/14/18	Mon 8/20/18	20	contractor, Project manager, subcontractor	$2,000.00
signing contract to the subcontractors	8 days	Mon 8/27/18	Wed 9/5/18	21,22	subcontractor	$768.00
contract with interiors	5 days	Thu 9/6/18	Wed 9/12/18	23	Project manager	$800.00
contract with the electricity suppliers	6 days	Thu 9/13/18	Thu 9/20/18	24	Project manager	$960.00
contract with architect	8 days	Fri 9/21/18	Tue 10/2/18	25	contractor	$1,152.00
analyzing both functional and nonfunctional requirements	5 days	Wed 10/3/18	Tue 10/9/18	26	contractor	$720.00
Milestone 3: Completion of project planning phase	9 days	Wed 10/10/18	Mon 10/22/18	27	Project manager	$1,440.00
Milestone 4: Completion of project implementation phase	0 days	Mon 10/22/18	Mon 10/22/18	28	Project manager	$0.00
project monitoring	22 days	Tue 10/23/18	Wed 11/21/18			$3,320.00
preparation of project status report	5 days	Tue 10/23/18	Mon 10/29/18	29	Project manager, resource manager	$1,280.00
weekly meeting	8 days	Tue 10/30/18	Thu 11/8/18	31	HR manager	$960.00
arrangement of weekly conference	9 days	Fri 11/9/18	Wed 11/21/18	32	HR manager	$1,080.00
milestone 5: completion of project monitoring phase	0 days	Wed 11/21/18	Wed 11/21/18	33	Project manager	$0.00
project closure phase	19 days	Thu 11/22/18	Tue 12/18/18			$2,720.00
stakeholder signoff	5 days	Thu 11/22/18	Wed 11/28/18	34	resource manager	$480.00
final submission of the report	4 days	Thu 11/29/18	Tue 12/4/18	36	Project manager	$640.00
Post project maintenance plan	6 days	Wed 12/5/18	Wed 12/12/18	37	Project manager	$960.00
Milestone 6: Completion of project closure phase	4 days	Thu 12/13/18	Tue 12/18/18	38	Project manager	$640.00

Figure 2: Gantt chart for the company retreat plan

(Source: created by author)

 After analyzing the details of company retreat in another country it has been found that in order to deliver all the project objectives and goals it is necessary for the project manager to complete the project within estimated time period. In order to reduce the workload from the project team members it is necessary for the project manager to segment the total project into small segments. For each segment proper cost will be allotted and it is the responsibility of the project manager to complete a particular task within the estimated budget. In addition to this, degree of shared ownership in the key planning issue helps to resolve different organizational problems. The cost estimated for each of the activities should be estimated based on its complexity. Not only estimating but also it has t be completed within the estimation.

References

Bresnen, M., (2016). Institutional development, divergence and change in the discipline of project management. International journal of project management, 34(2), pp.328-338.

Costantino, F., Di Gravio, G. & Nonino, F., (2015). Project selection in project portfolio management: An artificial neural network model based on critical success factors. International Journal of Project Management, 33(8), pp.1744-1754.

Fleming, Q.W. & Koppelman, J.M., ((2016)), December. Earned value project management. Project Management Institute.

Heagney, J., (2016). Fundamentals of project management. AMACOM Div American Mgmt Assn.

Heldman, K., 2018. PMP: project management professional exam study guide. John Wiley & Sons.

Hornstein, H.A., (2015). The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), pp.291-298.

Kerzner, H. & Kerzner, H.R., (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Kucharska, W. & Kowalczyk, R., (2016). Trust, Collaborative Culture and Tacit Knowledge Sharing in Project Management–a Relationship Model.

Martens, M.L. & Carvalho, M.M., (2017). Key factors of sustainability in project management context: A survey exploring the project managers’ perspective. International Journal of Project Management, 35(6), pp.1084-1102.

Mir, F.A. & Pinnington, A.H., (2014). Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), pp.202-217.

Schwalbe, K., (2015). Information technology project management. Cengage Learning.

Takey, S.M. & de Carvalho, M.M., (2015). Competency mapping in project management: An action research study in an engineering company. International Journal of Project Management, 33(4), pp.784-796.