Development Of An Automated System For Online Transactions Of Information Regarding Stud Breeding
- December 21, 2023/ Uncategorized
Team Members
Discuss about the IT Project Management for Team Work and Reflection.
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Team Name: |
OSFMS Experts |
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Team Members |
Role |
Contact No |
|
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Arun Kumar Kola |
Project Manager |
Mobile number |
Personal e-mail |
|
Ashmita Ghimire |
Mobile number |
Personal e-mail |
|
|
Sinthusha Kandeepan |
IT Manager |
Mobile number |
Personal e-mail |
The project is related to the development of a system which can be used for the online transaction of information regarding the stud breeding, payment from the owner and further communication related to the commercial information. the stud farms in NSW are currently maintaining a manual register for the entry of any new horse for the breeding so that the stud manager can take appropriate action in the season. This automated system can help this stud farm manager and owner by conducting all communication and do transaction very transparently and without having any excessive manual entry.
The aim and objective behind the development of the project by the Globex are to generate profit by selling the system which is to be developed for simplification of the entry and transaction method for the stud farm managers and the owner of the horse both. This system which is to be developed is headed over to Virtucon by Globex. The system will help it project between the owner of the horse and the stud Farm Manager. The order of the horse did a book for the season or the breeding period with the stud farm. The features which will be included in the system will be to help both the clients equally. By using this system, the stud farm manager will be able to enter all the details required for the breeding and at the same time, the platform can be used for the contractual agreement between they stud farm and the owner. From the system itself, all the accounting related information like GST and BAS which is required to be submitted to the government so that it can be obtained. All together this system will abide by the International standard and the Australian Standard too.
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Team Members |
Role |
Skills and Knowledge Inventory |
|
Arun Kumar Kola |
Project Manager |
Communication skill, leadership skill, human resource management skill, technical knowledge |
|
Ashmita Ghimire |
Business Analyst |
Communication skill, stakeholder management skill, business handling skill, technical knowledge |
|
Sinthusha Kandeepan |
IT Manager |
Communication skill, Technical knowledge, Team player |
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Role |
Roles and Responsibilities |
|
Project Manager |
Role of a project manager is to bind the whole team with a single string so that all remain focused towards the goal. The responsibility of a project manager is to take the ownership of the whole project and stayed by the decision |
|
Business Analyst |
Role of the business analyst is to continuously analyze the outcome of the project so that the progress pictures can be shown to the stakeholders for the growth of the business. The business analyst shall be responsible for the further growth of the business by selling the ideas and practice future be followed by the organization. |
|
IT Manager |
Role of IT manager is to work in a team to communicate well with the other team members for gathering the needs and expectation from the system. IT project shall be responsible for developing the overall system of OSFMS fulfill all the expectation of the stakeholders. |
Team Communications
|
Communication Type |
Frequency / Time |
Location |
eMails and Document Storage location |
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Video Conferencing |
Weekly |
Through VC |
The shared folder on a PC |
|
In Person |
Weekly |
In Virtucon Office |
The shared folder on a PC |
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Face-to-face |
Weekly |
In Virtucon Office |
The shared folder on a PC |
|
Video Conferencing |
Weekly |
Through VC |
The shared folder on a PC |
|
Audio conferencing |
Weekly |
Through Mobile call |
The shared folder on a PC |
|
Advantages |
There are different points of interest of working in a group which has acknowledged as far as I can tell. The positive sides are, it helps in expanding the profitability of everybody, it likewise builds a coordinated effort and aides is doing conceptualizing. For a given arrangement of the issue, it is constantly fitting to tackle with at least two then two individuals, so the arrangement can be accomplished rapidly. |
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Disadvantages |
However, in the meantime, the working in a group can negatively affect the undertaking expectations (Paul, 2012). Group working can end up negative if the correspondence between the colleagues isn’t clear to set up of taking care of an issue that issue itself turns into another issue and the odds of raising clash increments. Perhaps unit if any individual can’t settle on his or her own choices they generally need to allude to all the colleagues for taking a choice, consequently the motivation time of taking a choice increments. |
Identify and fulfill all the expectations of the stakeholders
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Team Values |
All the team members are required to maintain integrity in the communication channel so that all the information remain same throughout the team members and everybody knows every bit of thing about the project. Every team member should respect each other so that the excellent work should always be acknowledged (B&B Scenario, 2018). Every team member should understand other members feeling a problem; this can help in avoiding conflict. |
|
Code of Ethics |
This code should lead all the team members towards developing a smart approach for handling the work. All the team members should be treated transparently, fairly and equally, there should not be distinguished among the team members (HR Specialist, 2013). All the issues or conflict should be debated inside the room only and the issues should not be taken outside the room in any arbitration or Court. All the team members should follow the procedure properly and in case of any problems they should try to abide it. |
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Rules and Expectations |
All the team members should follow the rules and regulations as bed sheet in the policy paper of the organization. All the members should attend every meeting as per the communication plan. Every team member should attend the office time to avoid any disciplinary action. Before going for leave every team member should get it approved by a senior. |
|
Arun Kumar Kola |
Insert Electronic signature |
Project Manager |
25/04/2018 |
|
Ashmita Ghimire |
Insert Electronic signature |
Business Analyst |
25/04/2018 |
|
Sinthusha Kandeepan |
Insert Electronic signature |
IT Manager |
25/04/2018 |
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Meeting Date |
Organiser |
Scribe |
Meeting outcome |
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18/04/2018 |
Arun Kumar Kola |
Ashmita Ghimire |
During this meeting, our internal roles and responsibilities are finalized, so that the project activities can be started accordingly. |
|
19/04/2018 |
Ashmita Ghimire |
Sinthusha Kandeepan |
During this meeting, types of stakeholders along with the list is identified, so that the scope of the project into fertilized. |
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20/04/2018 |
Sinthusha Kandeepan |
Arun Kumar Kola |
During this meeting, if work breakdown structure of the project is developed so that the overall scope can be divided into manageable work packages. |
Record of Learnings
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The Facts |
The Assumptions |
The Questions |
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This online system Will help the stud Manager to avoid the manual entry regarding the horses and their register. It’s so this software will surely become a hit, and all the stakeholders shall you very much satisfied with this system |
Globex will take care of the commercial requirement during the project life cycle, as there is always nil profit margin, so all the commercial transactions shall be done by the Globex |
For developing the project, you shall be stationed at Virtucon office, so communicating with the sponsor shall become a challenging task, so a channel is required to be developed |
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By developing this system, this software can be sold to the probable clients very easily at this will automatically develop the profit percentages of the company. |
The manpower requirement for the execution of the project shall be provided by the client and Virtucon shall hold the stakeholder position for the proper management development of the project |
Clear information about the stakeholders is not available and so the list is required to be developed before fixing the needs or the requirement |
|
Virtucon is a long-time consultant to Globex, and so Globex could provide the contract of managing and developing the project to Virtucon directly without conducting the contractual evaluation process |
The system is going to be very famous about the clients and customers, and so Globex will not have to take any extra additional effort for marketing, the product will itself do the marketing of Globex Corporation due to its brand innovation |
There are many hardware and other material which are required to be purchased for the project, but due to very less cache location direct purchase by the Virtucon shall not be possible, hence the Purchasing responsibility matrix is required to be fixed before the placement of an order |
Action Plan:
|
The Questions |
Action |
By whom |
By when |
|
For developing the project, you shall be stationed at Virtucon office, so communicating with the sponsor shall become a challenging task, so a channel is required to be developed (NCPEA Publications, 2013) |
Proper communication method along with well-developed plan is required to be developed so that the same can be used for further communication |
Project Manager and Globex Team members |
During Initiation stage of the project |
|
Clear information about the stakeholders is not available and so the list is required to be developed before fixing the needs or the requirement |
A list of clearly identified list and requirements from the stakeholders is required to be developed and subsequently, approval should be obtained before the start of the work |
Project Manager, Sponsor, and Globex Team members |
During scope management phase |
|
There are many hardware and other material which are required to be purchased for the project, but due to very less cache location direct purchase by the Virtucon shall not be possible, hence the Purchasing responsibility matrix is required to be fixed before the placement of an order |
Item list containing all the materials which are required to be purchased are to be developed so that the approval can be obtained either from Globex or they can plan for purchasing of the material to avoid any delay with the project execution |
Project Manager, Business Analyst, IT Manager, Sponsor, and Globex Team members |
During procurement management phase |
|
Stakeholder name |
Information to be shared |
Frequency of information exchange |
Location of information exchange |
Purpose of communication |
Mechanism of communication Hardcopy, pdf, ppt, word, email, etc |
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Who |
What |
When |
Where |
Why |
How |
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Arun Kumar Kola (Project Manager) |
All reports of all knowledge areas |
Daily and weekly |
Office premises or at other respective locations of the employees |
So that always remains updated regarding the progress and the concerns of the project |
All forms of communication for sending the information |
|
Ashmita Ghimire (Business Analyst) |
Business projections and earned value results |
Weekly |
At project Manager’s chamber |
Update the other stakeholders like the project manager |
Hardcopy and e-mail |
|
Sinthusha Kandeepan (IT Manager) |
Progress and the concern report |
Weekly |
At project Manager’s chamber |
Update the other stakeholders like the project manager |
Hardcopy and e-mail |
|
Sponsor (of Globex) |
All reports of all knowledge areas |
Monthly |
Sponsor’s chamber or as per their wish |
Keep satisfied with helping in financial management |
Hardcopy, e-mail, and presentation |
|
Team – Globex |
Schedule and quality report |
Monthly |
Globex office |
Always keep updated and aligned |
Hardcopy, e-mail, and presentation |
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Team – Virtucon |
All reports of all knowledge areas |
Weekly |
Virtucon office |
Always keep updated and aligned |
E-mail and pdf |
|
Stud farm members |
Only key updates on project status and time progress |
Monthly |
Stud farms in NSW |
Always keep updated and aligned |
The presentation slide, pdf report |
|
Veterinary Doctor |
Only progress related points |
Monthly |
Doctor’s chamber |
Always keep updated and aligned |
The presentation slide, pdf report |
|
Head of NSW |
Progress and Concern report |
Monthly |
Secretariat building |
Always keep updated and aligned |
The presentation slide, pdf report |
For a project to be successful, in this assignment, I could gather the knowledge regarding the roles and responsibilities of a project manager, that the project manager must have the team building capability. While developing this assignment along with my classmates I could Discover the inherited characteristics present inside myself, I realized that for the success of a project the project I need to have total control over the project team members and in return the projector papers should also have faith and trust in the project manager (Koganti, 2017). This situation can only happen if the project manager poses the leadership characteristics. This assignment has provided an insight view of the requirement to successfully lead a project. So, it could be concluded from my experience of developing this assignment that for achieving the success of a project, the manager of the project did to be a leader too else the chances of failure get increases.
ICT ventures are essentially determined by HR, acknowledge the utilization of programming and rationale else everything in ICT venture depends on the aptitude and learning level of the labor. The labor which is being utilized for creating it anticipates is greatly gifted in the meantime they are additionally sufficiently proficient. However, in the meantime to convey a task legitimately the venture supervisor needs to control all the HR who are being associated with the undertaking. Hands to administrator ICT venture in IT division, the task supervisor need the human control expertise, which can be best accomplished by utilizing initiative capacities. The venture administrator of ICT undertakings ought to have solid transaction expertise alongside the compelling listening ability, include the percent is likewise required to be straightforward with the goal that all the colleagues can take after as a brand image.
References
B&B Scenario. (2018). Team Values. Retrieved April 24, 2018, from sielearning.tafensw.edu.au: https://sielearning.tafensw.edu.au/toolboxes/toolbox316/rm/rm_c10.html
HR Specialist. (2013, December 12). The smart team leader’s code of conduct. Retrieved April 24, 2018, from www.businessmanagementdaily.com: https://www.businessmanagementdaily.com/37365/the-smart-team-leaders-code-of-conduct
Koganti, S. (2017, September 28). Establishing Trust: A Very Important Quality of a Project Manager. Retrieved April 23, 2018, from PM Books: https://project-management.com/establishing-trust-a-very-important-quality-of-a-project-manager/
NCPEA Publications. (2013). Using Peer Learning Support Networks and Reflective Practice: The Arkansas Leadership Academy Master Principal Program. Retrieved April 24, 2018, from https://archive.cnx.org: https://archive.cnx.org/contents/[email protected]/using-peer-learning-support-networks-and-reflective-practice-the-arkansas-leadership-academy-master-principal-program
Paul, D. (2012, December 12). Advantages and Disadvantages Team Work. Retrieved April 24, 2018, from WordPress.com: https://daniellapaul.wordpress.com/2012/12/12/advantages-and-disadvantages-team-work/
Ripley, R. (2017, August 25). 5 Critical Elements of Project Communication Plans. Retrieved April 24, 2018, from www.workamajig.com: https://www.workamajig.com/blog/project-communication-plan-needs
