Organisation’s reporting mechanisms for monitoring coaching or mentoring training to ensure WHS training

The workplace consists of a number of different risks that might occur anytime. The training provided to the employees helps the employees to avoid such risks and maintain operational efficiency. Workplace safety training thus helps the employees to provide the proper knowledge and skills that are needed by them to protect the equipment, facilities and also save them against unintentional injuries. A training plan is always needed to be formulated by the organization to help the employees provide a proper and effective training.

The success of a proper and effective safety program depends on the effectiveness of the training programs as prepared by the management of the hospitals or the government. The following regulation states that the employees of the organization needs to be informed about the different dangers in the workplace and practice safe workplace practices for ensuring the safety of the employees. The training program that is prepared by the management of the organizations must be well structured and effective enough to help the organizations face the challenging health situations easily without any problems. Training and education of these different safety procedures must start with a proper form of orientation. An effective and sound orientation policy allows the users to communicate the philosophy of the owners and the management of the organizations, follow the proper set of rules and regulations, innovate and practice different new forms of good and effective working habits amongst the employees.

The management policy is to ensure that the employee training methods are provided in a proper manner to enhance the safety of the employees and also meet the different regulatory training requirements.

Honest and safe health practices and safety requirements followed by an organization must ensure that each and every of the employees must be familiar with such safety training. This includes;

1. At the initial orientation
2. Identification time of a new hazard
3. The time when most of the employees or all of the employees are exposed to nw substances or have to adapt to new changes or procedures
4. The employees when receives a change in their jobs or their responsibilities increases or shifts from one paradigm to the other

The managers are one of the most important persons in the implementation and proper operations of the WHS guidelines. The managers of the organizations oversee the following guidelines.

1. The managers must train the new as well as the old employees working in the organization in the proper use of the different equipments and safe methods to perform their jobs easily
2. On a period basis the managers must also receive the management training to stay updated about the new procedures or technologies that are going to be adopted by the organization.
3. As mentioned earlier the managers must see whether each of the single employees has received the safety instructions of the organizations and must immediately provide training to those who have not received the training
4. The managers must make the new trainees and employees familiar with the safety rules of the organization

The training plan must include safe work practices to ensure the primary safety of the employees in the workplace. The areas that it must cover include;

1. New Employee Safety Orientation
2. Both General and Distinct Safety Rules
3. The process and different ways to report the different workplace hazards and accidents
4. One of the most important is the Workplace Hazardous Material Information System which contains the information on whether the materials that are used by the organization are hazardous for the employees or not
5. The reporting of First Aid procedures

Thus safe work practices must be in the list of the organization training program manual as absence of the list of safety practices will render the task impossible for the managers to make the employees understand the safety procedures followed by the organization. 

Importance of workplace safety training

The managers and the supervisors who are in charge of the safety training planning must provide the required training to the employees and workers who are assigned to new duties and other responsibilities. The safety orientation plan includes;

1. Orientation and Discussion of the health and safety philosophy and the employee safety responsibilities
2. Discussion and Distribution of the health and employee training material
3. The proper discussion regarding the safety policies of the organization as they relate to the work setting of the employees
4. The safety procedures that must be followed by the employees when they work alone
5. Explanation and issuance of the materials that are related to the WorkSafeBC
6. The proper and effective communication of the risk factors that are associated with the injuries that potentially arises out because of the physical demands of the particular job
7. Review the different reporting procedures for the workplace related incidents like accidents or hazards
8. Proper Documentation of the particular Training Program
9. Communicating the risk that may arise from violence in the workplace. This mainly includes racial discrimination that may arise from a cultural crisis in the workplace.
10. The plan must have a separate evacuation procedure for the employees in case of an emergency situation
11. Insuring the employees for their safety and protecting them from both known and unknown hazards and accidents that may occur in the workplace
12. Review the different emergency procedures for getting instant attention in case of any kind of accidents or complex situations involving the different employees

As mentioned earlier the managers have the sole responsibility to manage the employees and ensure their safety. Thus the plan must involve safety features for the employees. Some of them are;

1. Safety rules of the employment must be followed by each and every of the employee and not following them will lead to disciplinary action by the management of the employees
2. Unsafe working conditions are a threat to the employees and it is the duty of the managers to ensure that work conditions are quite safe
3. The providence of safety training is a must for the employees of the organization
4. Mechanical and standard set of rules must also be fixed by the organization in case of any breach of security
5. Workplace Hazardous Material Information System should be present to communicate the employees for any sort of risks involved
6. As mentioned earlier the evacuation in emergency must also be there in the safety list
7. Risk factors associated with the different minor and major injuries, the company policies to help the employees in such case must be mentioned
8. The company must also mention the types of health or accident related benefits or policies to the employees of the organization
9. The employees from their part must report work related injuries or illnesses that too the most slight ones to the manager or the supervisor just after the occurrence of the accident so that those can be reviewed by the health and safety department of the management and also take adequate steps
10. The employee must also not follow any procedures in the job that is not authorized to avoid any complex situations

The regulation and safety procedure insures the health and safety of the employees working in the organization. This refers to;

1. Following safe work practices
2. Reporting different unsafe practices and the conditions in the workplace
3. Using proper and effective machines to avoid accidents

It is quite clear in the letter that John has been a loyal employee with Star for the last 15 years and has never given the chance for any acquisitions against him. I have gone through your letter and have understood the problem. I strongly recommend for the creation of a performance improvement plan that will help to address all the following concerns. During the implementation of the PIP process you can discuss the following issues;

• Identification of the performance issues like not maintaining the shift reports
• The impact that it has on the company
• Properly hear what John has to say
• The steps that needs to be implemented by both John and Gary

The issue that you have raised in your letter is quite genuine and the matter should have been solved mutually without any formal approach. However Gary, being the Plant Manager has lots of responsibilities to run the work smoothly. The main reason for sending me the letter was that he has immense trust in you and your skills. Therefore I recommend you to sit with Gary and solve all the differences that lie with you and also I recommend you to have fun on Fridays but it should be after working hours and not within the working hours. 

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