Expansion Plan For Rajiv Gandhi International Airport Terminal – Project Life Cycle Issues

Objectives of the Project

Question:

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Write essay about the project in a project manager’s perspective including the project life cycle issues while carrying out the project.
 

The Rajiv Gandhi International Airport was constructed on the Greenfield site at Shamshabad, which is about 22 km south of the present airport at Hyderabad. The airport can handle a capacity of 7 million passengers as well as around one lakh cargo annually. Due to growing potential and with the availability of the low cost air travel, the management of the airport conceives an expansion project that includes the expansion of the terminal. The new terminal can consist of 12 million passengers annually. The terminal of the airport is necessary for transportation facility that requires modernization in order to provide levels of services that are expected by the travelers. In order to construct the airport terminal, the project manager as well as other team members faces various project life cycle issues.

The objectives of the project study are to construct a new international terminal building for Rajiv Gandhi International Airport in Shamshabad, India. It also provides additional capacity for the international flights in order to give a growth opportunity for the air carriers. The main purpose of the expansion project plan is to identify the project life cycle issues in the project plan.

The expansion project plan of the airport terminal consists of certain phases of development and this development phrases are called project life cycle phrases. This phrase has a start as well as end points that are associated with the timescale of the project plan.  The project life cycle issues that cause failure into the project work are the over-estimation revenue as well as growth potential due to skewed incentives among the originators of the project (Fewings 2013). The Project sponsors as well as developers are failed to plan the delivery time and estimated budget for the project plan (Bonnal 2012). There is a lack of financial resources and lack of ability of the stakeholders to manage the risks is not able to monitor the development of the airport terminal.  The project life cycle issues that are reviewed are categorized. Firstly, it is security issues. Airport security issues for the purpose of construction as well as operational phases for the airport terminal will under the control of the Rajiv Gandhi International Airport (Kazda and Caves 2015).  It is extensions of the current security management that are carried out under the governmental departments.

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Secondly, there is a risk of dangerous materials. At the time of construction of the airport terminal, there is a risk of handling the dangerous materials such as sand extraction. This risk is addressed within the Environmental Management Framework. Thirdly, there is an issue of dangerous management of resources (Zerjav et al. 2015). During the construction as well as operational stages, there is required an assessment of fire risks and measures to treatment the hazardous material spills. At the stage where the new terminal is constructed, there should not be any on-site fueling storage. Even the fuel handling as well as emergency procedures should be placed within the Airport (Wang et al. 2015). Management systems to handle the dangerous goods as well as hazardous substances should be required at that place. It consists of Hyderabad Government requirements includes Dangerous Goods Safety Management Act 2001. Airport Emergency Procedures should be modified with relation with the disaster control organizations includes both command as well as control. Cooperation with the civil authorities as well as State Emergency Services is part of the procedures (Brockmann 2012). Second access roads to the airport terminal areas are planned. It gives an alternative route for the emergency services.

Project Life Cycle Phases

Fourthly, it faces the structural challenges. The team faces a big challenge was to construct the floor work in the terminal of the Airport. The construction of the floor additional an extra 21 weeks to job on the project. The floor of this terminal is build from various materials to the rest of the flooring within the terminals. The floor is an uneven concrete surface that adds a significant amount of time towards the refurbishment (Dinsmore and Cabanis-Brewin 2014). Fifthly, it is technological challenges. The information technology provides challenge while delivering of the project as the teams are replacing the existing systems with a new terminal building. It is a big challenge, as it is not including standard office network systems within their expansion plan. They have lack of flight information display screens, closed circuit television as well as regulatory systems for to process the passengers. Finally, the expansion plan faces the environmental challenges (Zhang, Cai and Fan 2014). The expansion project will complete while installing of the sustainable as well as energy savings that are required for the refurbishment projects. It is a construction plan of building new terminal for the airport, installation of the sustainable features to save the water. 

The scope of this project plan is to deal with various projects life cycle issues within the expansion plan of the airport terminal (Graham 2013). The scope of this terminal expansion plan is to reduce the congestion of the passengers in the areas such as baggage areas, departure security screening point as well as check-in-area. It also modernizes the mechanical as well as electrical systems based on the funding it acquires. Even the expansion plan consists of the features of modern energy savings that include with life-cycle costs are analyzed (Wang et al. 2015). Within the Rajiv Gandhi International Airport, the project manager also makes an opportunity to include a two-story addition to the east of the terminal within the vicinity of the rental car parking lot. The environmental due-diligence study is carried out for the project based on the site visit observations as well as understanding of the project scope based on its information as well as documents provided by the airport authorities.

The tourism requires an underserved without sufficient areas in order to handle the baggage as well as provide with a safe zones for loading (Wu and Lee 2014).  Due to peak loads, it causes greater frustration as well as results into lower level of satisfaction to the passengers as well as visitors. In order to access the terminals, the staging of the baggage for the groups are awaken, addresses in increasing safety as well as congested (Peng, Shen and Liu 2012). Weather protection are also needs to be improved. Due to lack of the designated parking areas, the deliveries as well as terminal services are problematic. The interior layout of the building results into patchwork of the accommodation, rather than the logical use of the space based on both functioning as well as requirements.

Project Life Cycle Issues

The project team members resolve the challenges as well as issues during the expansion of the terminal. There is a tight time schedule in order to deliver the project that is carried out with the addition scope (Isaac and Navon 2013). The delay into the project work is due to addition of extra resources as well as delay from the side of the contractors and suppliers. The key to manage the expansion project plan is to strictly manage the individual contractors in order to ensure that the project should be delivered on time (Chinyio 2013). The schedule risk has to be managed to ensure that the project plan should complete within the given time as well as budget. Based on the issues, the time of the project should be managed.

Task Name

Duration

Start

Finish

Expansion of terminal in Rajiv Gandhi International Airport in Shamshabad, India

60 days

Fri 5/27/16

Thu 8/18/16

Initiation of the project plan

14 days

Fri 5/27/16

Wed 6/15/16

  Developing the plan to expand the airport terminal

2 days

Fri 5/27/16

Mon 5/30/16

   Undertaking a feasibility study

4 days

Tue 5/31/16

Fri 6/3/16

   establishing a project charter

2 days

Mon 6/6/16

Tue 6/7/16

   Appointing the project team

4 days

Wed 6/8/16

Mon 6/13/16

   Performing the phase review

2 days

Tue 6/14/16

Wed 6/15/16

Planning of the expansion of airport terminal

20 days

Thu 6/16/16

Wed 7/13/16

   Creating a resource plan

3 days

Thu 6/16/16

Mon 6/20/16

   Financial plan

3 days

Tue 6/21/16

Thu 6/23/16

   Risk plan

2 days

Fri 6/24/16

Mon 6/27/16

   Communication plan

3 days

Tue 6/28/16

Thu 6/30/16

   Stakeholder analysis

2 days

Fri 7/1/16

Mon 7/4/16

   Contracting with the suppliers

3 days

Tue 7/5/16

Thu 7/7/16

   Completion of planning phase

4 days

Fri 7/8/16

Wed 7/13/16

Execution phase

21 days

Thu 7/14/16

Thu 8/11/16

   Building the deliverables

3 days

Thu 7/14/16

Mon 7/18/16

   Performing risk management

4 days

Tue 7/19/16

Fri 7/22/16

   Communication management

2 days

Mon 7/25/16

Tue 7/26/16

   Stakeholder management

5 days

Wed 7/27/16

Tue 8/2/16

   Cost management

3 days

Wed 8/3/16

Fri 8/5/16

   Time management

4 days

Mon 8/8/16

Thu 8/11/16

Closure phase

5 days

Fri 8/12/16

Thu 8/18/16

   Performing project closure

3 days

Fri 8/12/16

Tue 8/16/16

   Review the project completion

2 days

Wed 8/17/16

Thu 8/18/16

Increase into the cost of operations as well as maintenance is one of the project cost management challenges. The cost of the operating of the terminal is expected to rise due to addition of extra resources. The maintenance cost excludes when both the mechanical as well as electrical systems are outdated as well as it does not have the capability to meet with the indoor quality standards (Peng, Shen and Liu 2012). The total cost estimated to construct the new terminal is approximately $200,000. As the maintenance of the electrical as well as mechanical systems is costly, therefore it increases the maintenance cost of the equipments as well as systems. It does not have contemporary features of the energy savings (Dinsmore and Cabanis-Brewin 2014). The infrastructures of the terminal, ventilation, electrical systems, plumbing as well as heat are not flexible, such that the solutions are brought regulatory compliance to the architecture of the terminal. Expansion of the terminals give expanded services to the passengers as well as visitors. Even the improved indoor air quality, modern power as well as low voltage communication gives safer work environment (Hallgren 2012). Modernization of the system offers an opportunity for the terminal to consider energy conservations measures that allows reducing the operational cost while improving the services. 

The project team members resolve number of issues as well as challenges during the expansion of the airport terminal in Rajiv Gandhi International Airport in Shamshabad, India. It is a complex project for the team as their first priority is safety of the passengers. There is also a tight schedule to deliver the project on time by adding of extra scope (Gupta, Venkaiah and Ammani 2016). Within a project, lot of third parties workers are working that could severe the scheduling of the project plan. If one of the workers is delay in leveling the floor for the terminal, then there is a delay in installing the furniture and other activities that cause a large effect throughout the expansion project plan. The following stakeholder’s management plan helps to manage the issues within the project plan of the expansion of the airport terminal.

Role on the project

Deals with the issues

Level of Interest

Level of Influence

Recommendations

Project Manager

The project manager deals with the schedule and cost issues within the project plan (Hughes 2012).

Very high

Very high

The project manager should schedule the project plan before starting of the expansion project.

Financial Manager

The financial manager deals with the budget issues. Sometimes, the estimated budget becomes over-budgeted.

Very high

Very high

The financial manager should estimate the budget with addition of extra resources so that no resources are added after the project plan (Lee and Yu 2012).

Project Sponsor

Project sponsor deals with the funding issues. The person collects fund for the project (Wu and Lee 2014).

High

High

The sponsor collects the funds from other stakeholders.

Procurement Manager

The suppliers are not giving the proper resources within time. The resources are not of good quality (Heagney 2012).

High

High

The procurement manager should lead the suppliers to give the resources at proper time with best quality (Richman 2012).  

Contractors

The contractors are delaying into the plan.

Low

Moderate

Proper schedule is prepared for each of the expansion activities (Kazda and Caves 2015).

Communication is one of the big challenges within the project as there are high level of stakeholders are involved within the plan. It requires updating the time as well as identification of risks, changing to the schedule as well as budget. This project is an ever changing. The project manager considers the challenges until the end of the project as well as ensures that the stakeholders as well as the team members are up-to-date with the issues (Richman 2012). In order to ensure for effective communication as well as overcome with the challenges, the project manager integrates the communication plan at the scheduling stage of the project life cycle. The project manager influences as well as tailors the communication approach. Using the Power/Interest grid, the stakeholders are grouping based on the level of the authority (Liu 2014). The project manager assesses the key stakeholders associated with the team to respond as well as influence their support as well as mitigate the potential negative impacts. The poor communication is the reason for the failure of the project plan of the airport terminal expansion (Hihara 2014). Even proper communication help to increase morale by establishment of the expectations. The project manager keeps communication as well as feedback among the upper management as well as the team leaders.

Security Issues

Effective verbal as well as correct use of the words is the skills that a project manager requires to build up the project plan. Words are tools that are required to convey in an efficient way. Project managers should use short words to convey their messages to other stakeholders. In order to make a better communication plan, weekly meetings are required to be conducted to discuss about the progress of the project plan (Tao 2014). In the weekly meetings, if any of the risks are identified then it is mitigated using risk management plan. Therefore, communication among all the stakeholders is required using proper mode of communication as well as frequency of the communication.  

Risk Issues

Description

Risk Level

Probability

Mitigation measures

Actions

Security Issues

The private information of the construction information is not secured within the Airport authorization.

Low

High

Existing security as well as related control systems (Voordijk 2013).

Review as well as update of the Airport Security Plans for terminal operations.

Dangerous goods and resources

There is no assessment of the fire risks at the construction site. The emergency procedures are not placed properly.

High

High

Existing management systems to manage the storage of the dangerous goods as well as hazardous resources.

Review as well as update the management system to store the goods and resources.

Hazards posed to infrastructure

There are no such air traffic environment within as well as outside of the Airport infrastructure.

High

High

There is a highly regulated air traffic environment in as well as outside of the Airport (Xie 2014).

Review as well as update of the emergency plans for terminal operations.

Operational and construction hazards

The Airport authorities are not following a proper management plan for their construction phase (Dinsmore and Cabanis-Brewin 2014).

Low

Moderate

Proper management plan is required for the construction phase. There should also require risk management principles for modern construction of the Airport Terminal.

In the construction phase, there is a required an Environment Management Framework. Review as well as update the terminal construction phase consists of traffic access issues.

Lack of aircraft inspection and maintenance of the protocols

At the time of constructing the terminal of the airport, the resources as well as goods used are not inspected properly (Zhang, Cai and Fan 2014).

Low

Low

There should require a highly regulated aircraft inspection as well as maintenance protocols for the operations of Regular Passenger Transport.

Document of the inspection and maintenance record.

Contractor selection and commercial terms with the contractors

Under sourced contractors are selected for the expansion plan of the terminal. There is also lack of contractor incentives in order to drive efficiency gains.

Low

Low

Proper contractors are selected for the expansion plan of the terminal with accurate skills as well as knowledge.

Review as well as update of the Airport Security Plans for terminal operations.

Supplier Management

There is a lack of communication as well as interaction with the suppliers (Dinsmore and Cabanis-Brewin 2014).

Moderate

Moderate

Proper communication plan is required. Weekly meetings should be scheduled with the stakeholders.

Review as well as update of the communication plan.

Change as well as delay management

Improper incentives of the contractors assume to delay in the expansion process.

Low

Moderate

Before scheduling the plan, proper change management plan should be prepared.

Review and update the change management plan.

Conclusion

It is concluded that the expansion project of the terminal of Rajiv Gandhi International Airport in Shamshabad, India needs an additional capital improvements in the future. Due to addition of funds, there is an improvement in the areas of the terminals. The goal of the airport is to provide with efficient terminal facilities for the passengers as well as visitors so that they can respond to healthy economic community as well as regional needs. While construction of the terminal, the project manager as well as other team members face issues and challenges such as structural, technological as well as equipments risks. There are also issues of security, dangerous goods as well as resources, hazardous posed to infrastructure, supplier and change management as well as lack of maintenance and operational cost. Therefore, in order to overcome with those issues, various management plans are conducted. The plans are time, cost, stakeholder, risk as well as communication. It helps the airport authorities to finish the terminal expansion work in time as well as estimated budget. All the project planning process is required to mitigate the risks so that the project plan finishes properly as well as successfully. 

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