Installation Of Botts Dotts For Car In Fog Season: Project Plan, Schedule And Cost Estimation

Scope of the project

The project mainly focusses on the installation of Botts Dotts for fog season in order to ensure the safety of the cars that generally pass through the roads during the fog season. It is identified that the fog would generally helpful in reducing the visibility of the car from distance and helps in creating some issues during driving and thus Botts Dotts would be quite helpful in decreasing the probability of the occurrence and assists in forming effective flow of traffic.

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1.1  Scope

The in-scope of the project include:

  • Developing effective design outline
  • Undertaking design analysis
  • Developing proper interface
  • Coding sensor programming
  • Installing sensor
  • Connecting the solar batteries
  • 1.2  Project life cycle plan

The project life cycle plan mainly includes four phases initiation, planning, execution as well as closure. Each phase of the project life cycle has some tasks that needs to be completed in order to achieve the goals and objectives of the project. It is identified that each of the step plays a crucial role in finishing the entire project successfully.

Part 2- Project planning 

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2.1 Project Statement of Work (SOW)

The project statement of work generally helps in elaborating the scope of the work that is generally involved for a vendor and assists in clarifying the entire deliverables, costs as well as timelines. It is generally required in situations where a project generally involves both vendors as well as proper external contributors in addition to the entire team of the project.

2.1.1 Project Objectives

The objectives of the project are as follows:

  • To install Botts Dotts for Car in fog season
  • To ensure the safety of the cars passing through the roads
  • To decrease the probability of the occurrence of the issue and helps in forming effective flow of traffic
  • 2.1.2 Deliverables

            The deliverables of the project include:

  • Creating proper design outline
  • Analyzing design
  • Approval of the design
  • Gathering components
  • Coding sponsor programming
  • Development of interface
  • Integration of system with interface
  • Making effective lamp post for showing the light
  • Botts and Dotts source are installed at the top
  • Connection of solar batteries
  • 2.1.3 Technical requirements

            The technical requirements of the project include:

  • Sensor
  • Light Post
  • LED lights
  • Light post
  • Boost converter
  • Filter
  • Battery
  • 2.1.4 Limits and Exclusions

 The limits and exclusions of the project are elaborated below:

  • Proper maintenance will not be provided
  • Project needs to be finished within the expected budget and time.
  • 2.1.5 Customer Review

The customer reviews are as follows:

 1st User:  The Botts Dots are very much inexpensive and thus easily affordable.

2nd User: It is quite necessary to utilize as it helps in keeping the drivers in an appropriate travel lane on curves under low condition visibility.

2.5 Responsibility Matrix

Responsibility assignment matrix is also known as the RACI matrix or linear responsibility chart that generally assists in illustrating the participation by different roles in order to complete tasks or deliverables. RACI acronym stands for four key responsibilities that are Responsible, Accountable, Consulted, Informed.

Activities

 Project manager

Planner

Documenter

Analyst

Designer

IT engineer

Workers

Tester

      Analyzing the requirement of the project

A, R

C

       Creating project initiation documents

C

 A, R

      Project charter documents

I

A, R

      Submission of documents

I

C

A, R

      Project sign off

I

A, R

C

      Planning outline

I

A, R

C

      Reviewing the project plan

I

A, R

C

      Formation of proper plan

A, R

C

I

      Approval of the plan

A, R

C

I

         Creating proper design outline

C

A, R

I

         Analyzing design

C

A, R

I

         Completion of the entire design

C

A, R

I

         Approval of the design

A, R

C

I

          Gathering components

C

I

A, R

         Coding sponsor programming

I

C

A, R

         Development of interface

I

C

A, R

          Integration of system with interface

I

C

A, R

          Making effective lamp post for showing the light

I

C

A, R

          Sensor is installed

I

C

A, R

         Botts and Dotts source are installed at the top

I

C

A, R

         Connection of solar batteries

I

C

A, R

      Testing of sensor auto activation

I

C

A, R

       Testing the lights that are changed

I

C

A, R

      Working fog prototyped

I

C

A, R

      UX is tested

I

C

A, R

      Development of the final documents

C

A, R

I

      Reviewing the documents

C

A, R

I

      Signing of the final documents

C

A, R

I

      Post project review

C

A, R

I

      Stakeholder sign off

A, R

C

      Project documentation

I                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         

C

A, R

2.6 Communication Plan

Audience

Message

Media

Frequency

Responsible

Team members

 The project manager helps in providing proper information as well as details about the project scope.

Face to face conversation

Once

 Project manager

 Project manager

 The project planner discusses about the required time as well as resources for the project.

 Email, Face to face

Monthly basis

Project planner

  Project planner

 The designer provides the detail that is used for proceeding with the project.

Email, face to face conversation

When required

Designer

2.7 Cost estimates

The cost estimation for Botts Dots is provided in the table below:

WBS

Task Name

Duration

Resource Names

Cost

0

Installation of Botts Dotts for Car in fog season

65.5 days

 

$ 26,520.00

1

   Project initiation phase

8 days

 

$ 3,000.00

1.1

      Analyzing the requirement of the project

3 days

Project manager

$ 1,200.00

1.2

       Creating project initiation documents

2 days

Planner

$ 640.00

1.3

      Project charter documents

2 days

Project manager

$ 800.00

1.4

      Submission of documents

0.5 days

Planner

$ 160.00

1.5

      Project sign off

0.5 days

Project manager

$ 200.00

1.6

      Milestone 1: Completion of project initiation phase

0 days

 

$ 0.00

2

   Planning phase

7.5 days

 

$ 2,640.00

2.1

      Planning outline

2 days

Project manager

$ 800.00

2.2

      Reviewing the project plan

1.5 days

Analyst

$ 420.00

2.3

      Formation of proper plan

3.5 days

Planner

$ 1,120.00

2.4

      Approval of the plan

0.5 days

Planner, Workers

$ 300.00

2.5

      Milestone 2: Completion of planning phase

0 days

 

$ 0.00

3

   Botts Dotts development

36 days

 

$ 16,440.00

3.1

      Designing

9 days

 

$ 3,000.00

3.1.1

         Creating proper design outline

2 days

Designer

$ 560.00

3.1.2

         Analyzing design

1.5 days

Designer, Workers

$ 840.00

3.1.3

         Completion of the entire design

5 days

Designer

$ 1,400.00

3.1.4

         Approval of the design

0.5 days

Project manager

$ 200.00

3.2

      System development

20 days

 

$ 7,960.00

3.2.1

          Gathering components

3 days

Workers

$ 840.00

3.2.2

         Coding sponsor programming

8 days

IT engineer

$ 2,560.00

3.2.3

         Development of interface

6 days

IT engineer, Workers

$ 3,600.00

3.2.4

          Integration of system with interface

3 days

IT engineer

$ 960.00

3.3

      Infrastructure development

7 days

 

$ 5,480.00

3.3.1

          Making effective lamp post for showing the light

2 days

Analyst, IT engineer, Sensor [1], Battery [1]

$ 1,600.00

3.3.2

          Sensor is installed

1.5 days

IT engineer, Sensor [1], Boost converter [1]

$ 1,030.00

3.3.3

         Botts and Dotts source are installed at the top

2.5 days

Analyst, IT engineer, LED lights [1], Light post [1], Solar panels [1]

$ 2,050.00

3.3.4

         Connection of solar batteries

1 day

Analyst, IT engineer, Battery [1]

$ 800.00

3.3.5

         Milestone 3: Completion of development phase

0 days

 

$ 0.00

4

   Testing

8 days

 

$ 1,920.00

4.1

      Testing of sensor auto activation

2 days

Tester

$ 480.00

4.2

       Testing the lights that are changed

2 days

Tester

$ 480.00

4.3

      Working fog prototyped

2 days

Tester

$ 480.00

4.4

      UX is tested

2 days

Tester

$ 480.00

4.5

      Milestone 4: Completion of testing phase

0 days

 

$ 0.00

5

   Final documentation

5 days

 

$ 1,400.00

5.1

      Development of the final documents

3 days

Documentation

$ 840.00

5.2

      Reviewing the documents

1.5 days

Documentation

$ 420.00

5.3

      Signing of the final documents

0.5 days

Documentation

$ 140.00

5.4

      Milestone 5: Completion of final documentation

0 days

 

$ 0.00

6

   Project closure

1 day

 

$ 1,120.00

6.1

      Post project review

1 day

Project manager

$ 400.00

6.2

      Stakeholder sign off

1 day

Project manager

$ 400.00

6.3

      Project documentation

1 day

Planner

$ 320.00

6.4

      Milestone 6: Completion of project closure phase

0 days

 

$ 0.00

2.8 Managing risks/Risk mitigation

Risk

Description

Impact

Probability

 Responsible person

Mitigation

 Improper scheduling

 Due to improper scheduling, the project manager faces lot of difficulty in finishing the project within the expected time.

High

High

Project planner

It is quite necessary to schedule the project properly for finishing the entire project within the expected time and budget.

Lack of resources

 Due of lack of resources, the project manager faces lot of difficulty in completing the project successfully.

Medium

Medium

Resource manager

It is very much necessary to estimate the resources of the project quite effectively.

 Improper coding

 Due to inappropriate coding, the project manager faces difficulty in properly installing Botts Dotts

High

Medium

Coder

 It is necessary to do the coding properly so that it does not create any challenges or issues.

 Improper testing

Inappropriate testing can create lot of challenges and issues for the users.

High

Medium

Tester

It is necessary to test the designed system properly for avoiding challenges.

Part 3- Project Scheduling

3.1 Project planning and scheduling using MS project

The project schedule for installing Botts Dotts are provided in the table below:

WBS

Task Name

Duration

Start

Finish

0

Installation of Botts Dotts for Car in fog season

65.5 days

Mon 02-07-18

Mon 01-10-18

1

   Project initiation phase

8 days

Mon 02-07-18

Wed 11-07-18

1.1

      Analyzing the requirement of the project

3 days

Mon 02-07-18

Wed 04-07-18

1.2

       Creating project initiation documents

2 days

Thu 05-07-18

Fri 06-07-18

1.3

      Project charter documents

2 days

Mon 09-07-18

Tue 10-07-18

1.4

      Submission of documents

0.5 days

Wed 11-07-18

Wed 11-07-18

1.5

      Project sign off

0.5 days

Wed 11-07-18

Wed 11-07-18

1.6

      Milestone 1: Completion of project initiation phase

0 days

Wed 11-07-18

Wed 11-07-18

2

   Planning phase

7.5 days

Thu 12-07-18

Mon 23-07-18

2.1

      Planning outline

2 days

Thu 12-07-18

Fri 13-07-18

2.2

      Reviewing the project plan

1.5 days

Mon 16-07-18

Tue 17-07-18

2.3

      Formation of proper plan

3.5 days

Tue 17-07-18

Fri 20-07-18

2.4

      Approval of the plan

0.5 days

Mon 23-07-18

Mon 23-07-18

2.5

      Milestone 2: Completion of planning phase

0 days

Mon 23-07-18

Mon 23-07-18

3

   Botts Dotts development

36 days

Mon 23-07-18

Tue 11-09-18

3.1

      Designing

9 days

Mon 23-07-18

Fri 03-08-18

3.1.1

         Creating proper design outline

2 days

Mon 23-07-18

Wed 25-07-18

3.1.2

         Analyzing design

1.5 days

Wed 25-07-18

Thu 26-07-18

3.1.3

         Completion of the entire design

5 days

Fri 27-07-18

Thu 02-08-18

3.1.4

         Approval of the design

0.5 days

Fri 03-08-18

Fri 03-08-18

3.2

      System development

20 days

Fri 03-08-18

Fri 31-08-18

3.2.1

          Gathering components

3 days

Fri 03-08-18

Wed 08-08-18

3.2.2

         Coding sponsor programming

8 days

Wed 08-08-18

Mon 20-08-18

3.2.3

         Development of interface

6 days

Mon 20-08-18

Tue 28-08-18

3.2.4

          Integration of system with interface

3 days

Tue 28-08-18

Fri 31-08-18

3.3

      Infrastructure development

7 days

Fri 31-08-18

Tue 11-09-18

3.3.1

          Making effective lamp post for showing the light

2 days

Fri 31-08-18

Tue 04-09-18

3.3.2

          Sensor is installed

1.5 days

Tue 04-09-18

Wed 05-09-18

3.3.3

         Botts and Dotts source are installed at the top

2.5 days

Thu 06-09-18

Mon 10-09-18

3.3.4

         Connection of solar batteries

1 day

Mon 10-09-18

Tue 11-09-18

3.3.5

         Milestone 3: Completion of development phase

0 days

Tue 11-09-18

Tue 11-09-18

4

   Testing

8 days

Tue 11-09-18

Fri 21-09-18

4.1

      Testing of sensor auto activation

2 days

Tue 11-09-18

Thu 13-09-18

4.2

       Testing the lights that are changed

2 days

Thu 13-09-18

Mon 17-09-18

4.3

      Working fog prototyped

2 days

Mon 17-09-18

Wed 19-09-18

4.4

      UX is tested

2 days

Wed 19-09-18

Fri 21-09-18

4.5

      Milestone 4: Completion of testing phase

0 days

Fri 21-09-18

Fri 21-09-18

5

   Final documentation

5 days

Fri 21-09-18

Fri 28-09-18

5.1

      Development of the final documents

3 days

Fri 21-09-18

Wed 26-09-18

5.2

      Reviewing the documents

1.5 days

Wed 26-09-18

Thu 27-09-18

5.3

      Signing of the final documents

0.5 days

Fri 28-09-18

Fri 28-09-18

5.4

      Milestone 5: Completion of final documentation

0 days

Fri 28-09-18

Fri 28-09-18

6

   Project closure

1 day

Fri 28-09-18

Mon 01-10-18

6.1

      Post project review

1 day

Fri 28-09-18

Mon 01-10-18

6.2

      Stakeholder sign off

1 day

Fri 28-09-18

Mon 01-10-18

6.3

      Project documentation

1 day

Fri 28-09-18

Mon 01-10-18

6.4

      Milestone 6: Completion of project closure phase

0 days

Fri 28-09-18

Fri 28-09-18

Part 5- Project Report Submission

5.1 Project performance report plan

            The project “installation of Botts Dotts” gets completed within four project phases including initiation, planning, development, testing as well as closure. It is identified that initiation phase of the project will get completed within 11th June 2018 whereas the planning phase of the project will be completed within 23rd July 2017. The development phase of the project includes designing phase, system development phase as well as infrastructure development. The entire development phase will be finished within 11th August 2018. The entire project will be successfully completed after testing by 28th September 2018.

5.2 Project closing plan

The closing plan of the project is provided in the table below:

Task Name

Resource Names

Status

       Creating project initiation documents

Planner

      Project charter documents

Project manager

      Submission of documents

Planner

      Project sign off

Project manager

      Planning outline

Project manager

      Reviewing the project plan

Analyst

      Formation of proper plan

Planner

         Creating proper design outline

Designer

         Completion of the entire design

Designer

          Gathering components

Workers

         Coding sponsor programming

IT engineer

         Development of interface

IT engineer, Workers

          Integration of system with interface

IT engineer

          Making effective lamp post for showing the light

Analyst, IT engineer, Sensor [1], Battery [1]

          Sensor is installed

IT engineer, Sensor [1], Boost converter [1]

         Botts and Dotts source are installed at the top

Analyst, IT engineer, LED lights [1], Light post [1], Solar panels [1]

         Connection of solar batteries

Analyst, IT engineer, Battery [1]

      Testing of sensor auto activation

Tester

       Testing the lights that are changed

Tester

      Working fog prototyped

Tester

      UX is tested

Tester

      Development of the final documents

Documentation

      Reviewing the documents

Documentation

      Signing of the final documents

Documentation

      Post project review

Project manager

      Stakeholder sign off

Project manager

5.3 Final report

The final report of the project is provided below:

Task Name

Finish

Status

      Analyzing the requirement of the project

Wed 04-07-18

 Completed

       Creating project initiation documents

Fri 06-07-18

Completed

      Project charter documents

Tue 10-07-18

Completed

      Submission of documents

Wed 11-07-18

Completed

      Project sign off

Wed 11-07-18

Completed

      Planning outline

Fri 13-07-18

Completed

      Reviewing the project plan

Tue 17-07-18

In-progress

      Formation of proper plan

Fri 20-07-18

In-progress

      Approval of the plan

Mon 23-07-18

In-progress

         Creating proper design outline

Wed 25-07-18

In-progress

         Analyzing design

Thu 26-07-18

In-progress

         Completion of the entire design

Thu 02-08-18

In-progress

         Approval of the design

Fri 03-08-18

In-progress

          Gathering components

Wed 08-08-18

In-progress

         Coding sponsor programming

Mon 20-08-18

In-progress

         Development of interface

Tue 28-08-18

In-progress

          Integration of system with interface

Fri 31-08-18

In-progress

          Making effective lamp post for showing the light

Tue 04-09-18

In-progress

          Sensor is installed

Wed 05-09-18

In-progress

         Botts and Dotts source are installed at the top

Mon 10-09-18

Incomplete

         Connection of solar batteries

Tue 11-09-18

Incomplete

         Milestone 3: Completion of development phase

Tue 11-09-18

Incomplete

      Testing of sensor auto activation

Thu 13-09-18

Incomplete

       Testing the lights that are changed

Mon 17-09-18

Incomplete

      Working fog prototyped

Wed 19-09-18

Incomplete

      UX is tested

Fri 21-09-18

Incomplete

      Development of the final documents

Wed 26-09-18

Incomplete

      Reviewing the documents

Thu 27-09-18

Incomplete

      Signing of the final documents

Fri 28-09-18

Incomplete

      Post project review

Mon 01-10-18

Incomplete

      Stakeholder sign off

Mon 01-10-18

Incomplete

      Project documentation

Mon 01-10-18

Incomplete

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