Online Stud Farming Management System: Project Plan And Scope

Part One: MOV – Measurable Organisational Value

Businesses all over the world are improvising every day and they are experiencing dramatic changes in technologies in recent times. The online advanced system is gradually rooting out the age old process of conducting business. The recent technologies are providing competitive advantages and profits and also aids in solving complicated problems and ideas. Globex Technologies is one such multinational company that is aiming for implementing an advanced technology that will assist the business. The main motive of the technology is to enhance the existing business process. A team has been elected by Globex and the team will develop the Online Stud farming Management System.

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The project report will explain the assumptions and the risk assessment. The project plan will illustrate the engagement of the project stakeholders for the project.

2.1 Desired area of Impact

OSFMS project’s desired area of impact consists of-

 Customer: Globex can be knowledgeable about the issues which the customers, horse owners of Globex face

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Strategy: The online system can assist them to take strategical decisions.

Social: The employee staff and the customers, horse owners can stay interlinked with each other and the OSFMS system can make it a possible one

Operational:  The system provides multiple facilities to the customers, horse owners and the employees. The employee and the management staff can access the data online from anywhere and any devices. The online system will aid them in storing, accessing and processing of data

Financial: The online system will evaluate the financial data automatically

Project value plan comprises of –

Better: The online system has several benefits to offer. The OSFMS system comes with enhanced security and privacy features which enable the employees and the customers, horse owners to conduct the business with ease

Cheaper: The online OSFMS system provides the services at much cheaper rate. The manual system involves hardware and the software resources, however, the new online system will eliminate the use of several hardware as well as software resources

Faster: The online OSFMS system will diminish the response time between the employees  

2.3 Stakeholder involved in the project plan

OSFMS project comprises of the following stakeholders-

2.4 Proper timeframe and metric

Rank

Effect

Metrics

Timeframe

1

 Operational

The online system assists in operational activities of Gobex. The OSFMS system is can save lot of time. Globex can perform the business operations in lesser amount of time

4 months

2

 Strategy

The OSFMS online system will help Globex to take effective decisions

3.5 months

3

 Customer

The online OSFMS system will lessen the response time between the customers, horse owners and the employee staff. In this way they can serve better customer service to the customers, horse owners

2.5 months

4

 Social

OSFMS system also facilitates socially. The online system assists the employees and the customers, horse owners so that they can interact with each other

3 months

5.

Financial

The online OSFMS system are capable of evaluating  the financial data of the employees and the customers, horse owners

4 months

3.1 Detailed scope of the project

Detailed scope of the OSFMS project is-

Requirements: Globex has planned to install the OFSMS system and the system is going to provide them all the data related to customers, horse owners and the employees.

In scope and out scope:

In scope: In-scope project involves the

  • The OSFMS system will help them in conducting business activities smoothly and in flexible manner
  • The OSFMS system will help Globex to calculate the financial data
  • The online system will help them to keep track of the employees
  • The online system will help them to understand the behavior of customers, horse owners and the farmers

Out scope: Out of scope of the OSFMS project contains-

  • The employees of the business are not expertised and they require training, training is out-of-scope of project
  • The OSFMS online system requires maintenance and the maintenance scope is absent

Deliverables: OSFMS project contains the following deliverables-

  • The project will take days
  • The online OSFMS system will require budget of
  • The project plan will contain the all activities to be performed will be detailed

Scope verification procedure: The configuration of the system will assist them to conduct the business faster. Globex can interact more with the customers, horse owners. They can mitigate several problems related to the customers, horse owners, farmers and the employees.

The resources required for the project are-

Human resources: The project manager allocates resources for the project and they are –project manager, marketing manager, programmer and the business analyst.

4.1 Project schedule

Task Name

Duration

Start

Finish

Predecessors

Resource Names

Cost

Online Stud farming Management System Online Booking Project Plan

54 days

Mon 21-05-18

Thu 02-08-18

? 13,920.00

   Start Working on System

13 days

Mon 21-05-18

Wed 06-06-18

? 4,560.00

      Analysing the Business Case

6 days

Mon 21-05-18

Mon 28-05-18

Business Analyst,Market Manager

? 2,880.00

      Project Charter Initiation

7 days

Tue 29-05-18

Wed 06-06-18

3

Project Manager

? 1,680.00

      Milestone 1: Completion of Phase 1 task initiation

0 days

Wed 06-06-18

Wed 06-06-18

4

? 0.00

   Planning

41 days

Thu 07-06-18

Thu 02-08-18

? 9,360.00

      Conducting Initial Planning

13 days

Thu 07-06-18

Mon 25-06-18

? 3,120.00

         Conducting Project Schedule

6 days

Thu 07-06-18

Thu 14-06-18

5

Project Manager

? 1,440.00

         Conducting Budget Schedule

7 days

Fri 15-06-18

Mon 25-06-18

8

Project Manager

? 1,680.00

         Milestone 2: Completion of Initial Planning

0 days

Mon 25-06-18

Mon 25-06-18

9

? 0.00

      Conducting Supplementary Planning

28 days

Tue 26-06-18

Thu 02-08-18

? 6,240.00

         Detailed Planning for Quality Management

5 days

Tue 26-06-18

Mon 02-07-18

10

Project Manager

? 1,200.00

         Detailed Planning for Change Management

6 days

Tue 03-07-18

Tue 10-07-18

12

Project Manager

? 1,440.00

         Detailed Planning for Communication Management

5 days

Wed 11-07-18

Tue 17-07-18

13

Project Manager

? 1,200.00

         OSFMS Software Development

6 days

Wed 18-07-18

Wed 25-07-18

14

Programmer

? 1,200.00

         OSFMS Software Testing

6 days

Thu 26-07-18

Thu 02-08-18

15

Programmer

? 1,200.00

         Milestone 3: Completion of Project Supplementary Planning and OSFMS System Implementation Planning

0 days

Thu 02-08-18

Thu 02-08-18

16

? 0.00

      Milestone 4: Completion of Planning

0 days

Thu 02-08-18

Thu 02-08-18

17

? 0.00

 

Figure 1: Gantt chart

(Source: Created by author

4.2 WBS

Figure 2: Work Breakdown Structure

(Source: Created by author)

4.3 Milestone of the Project plan

Task Name

Start

Online Stud farming Management System Online Booking Project Plan

Mon 21-05-18

      Milestone 1: Completion of Phase 1 task initiation

Wed 06-06-18

         Milestone 2: Completion of Initial Planning

Mon 25-06-18

         Milestone 3: Completion of Project Supplementary Planning and OSFMS System Implementation Planning

Thu 02-08-18

      Milestone 4: Completion of Planning

Thu 02-08-18

5.1 Project assumptions

The online OSFMS project assumptions include-

Time: The project plan prepared is assumed to be completed with the stipulated time

Budget: The project manager in collaboration operations analyst has scheduled the budget and the project is assumed to complete within the stipulated budget.

Resources: The resources allocated for the project are expected to be of premium quality.

5.2 Risk Assessment

Risk ID

Description

Probability

Impact

Rate

Assigned to

Response Strategy

Threat or Opportunity

1

The online OSFMS system at the time of configuration can get disrupted if it is ill-configured

Upto 85%

5

High

Programmer

OSFMS system must be installed and configured in effective way

The online system is going to serve for a longer period of time if the system is well configured

2

The project oes over budget

Upto 75%

4

High

Operations analyst

Operations analyst will have to analyse the market initially and after that the project manager and the operations analyst must prepare the budget schedule

The project can gain success if the project is within budget

3

Resources have not been used effectively for the project

Upto 65%

3

Medium

Project manager

Here project manager is required to act smartly

If the operations analyst in collaboration with the project manager acts responsibly then they can get long term benefits from the project

Probability of occurrence

Impact of occurrence

Very low

Low

Medium

High

Very high

Very low

Low

Medium

Resource risk

Technical risk

High

Schedule risk

Technical risk

Very high

Figure 3: Qualitative Risk Analysis

(Source: Created by author)

The OSFMS project must met the quality only then the project can be considered successful. The project’s success depends a lot on vision and mission of the operations analyst and the project manager. The project manager should make sure that the project meets the quality of the project.

6.1 Quality issues

Project Name: OSFMS Online Booking System

Project manager Name:

Sl.No

Quality related issues that are possible

Mitigation time

Method for mitigation

Owner

Status

1

 There are several errors in the documentation which restrict the stakeholders in the project

3.5 months

Inspection

Project manager

 Open

2

The hardware resources fail to integrate with the online OSFMS system

3.5 month

Inspection

Project manager

Open

3

 The  lack of expertise of the management staff do not have the desired expertise to manage the project

2.5 months

Inspection

project manager

Open

Two testing methods validation and the verification testing haven been defined-

Validation testing: The validation testing is carried out by the project manager as it help him to know whether the project will meet the quality or not.

Verification testing: The verification testing is carried out by the project manager as it helps to know whether the project will meet the policies or not.

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