Portfolio of communication materials

Progress Report To Chief Executive Officer On How Preparations Of The Event Are Proceeding.

To: staff.commonwealth [email protected] gmail.com

From: communications manager [email protected] gmail.com

Subject: Invitation for end of year dinner event

Dear colleagues,

On behalf of Commonwealth Bank, I would like to express the organization’s gratitude towards its staffs for providing with their dedication and hard work in throughout this year. It is this dedication and hard work of the staffs that has helped the organization in reaching the peak of excellence and continues maintaining the position. This is to cherish and celebrate the success in the successes from this year and acknowledge the valuable learning from the previous mistakes, all the staffs are invited to attend the end of year dinner event.

The event will be held at the Westin Hotel at Marlin Place, Sydney on December 15, 2018. The event will start at 6 pm and end at 11:00 pm. At the event, all the guests would be served with three course dinner along with wide range of entertainment like bowling, guess who game, musical chair, talent show competition and many more. Alongside, the event would also include some performance and stage shows. Three course dinner would be served accordingly. You are encouraged to be present in the mentioned venue by 5:30 pm.

The core essence for organizing this event is to foster and further enhance team building and cooperation among the staffs of Commonwealth Bank. Moreover, this event is also a way on the part of the organization to acknowledge and reward the great dedication and performance of its employees. The organization is dedicated towards uniting its employees for achieving organizational goal in an effective manner.

As the event is an organizational event, all the staffs are requested to come in formal attire.

For any further query and confirmation, please contact Hans Smith at 0033-338957645 or mail to HR Commonwealth [email protected] for any further inquiry. Please provide with a confirmation of your attendance on or before December 2, 2018.

Your presence at the event would be appreciated.

Thank you.

Kind regards,

Harold Brown

Communications Manager

Commonwealth Bank

November 5, 2018

Senator Smith Jones

Member of Senate Finance and Public Administration Committee Secretariat  

Sydney

Australia

End Year Dinner Event

Dear Sen. Jones

We are pleased to invite you for end year event of Commonwealth Bank. It is an honor and privilege to invite you as a speaker for end year dinner event. Your contribution to the event, particularly to the discussion of association between Australian banks and the economy of the nation would turn out to be beneficial.

Invitation letter to external special guest

The event will be held at the Westin Hotel at Marlin Place, Sydney on December 15, 2018. The event will start at 6 pm and end at 11:00 pm. At the event, the guests would be served with three course dinner along with wide range of entertainment. Alongside, the event would also include some performance and stage shows. Three course dinner would be served accordingly.

We believed that your wide range of knowledge and contribution to the discussion of banking sector in Australia and the nation’s financial condition would be unparallel. It would also help all the employees to gather needed knowledge associated with this topic of discussion, wherein your knowledge would turn out to be precious and beneficial for employees of Commonwealth Bank. It would also enrich the understanding of the employees regarding local and international banking scenario and the way in which it has evolved in the recent period along with the initiatives taken by the government in this regard.  

We are looking forward to a positive confirmation, on your part which, would be an honor for Commonwealth bank.  We would be glad to answer any queries or clarifications on when needed your part. Kindly send in your responses by December 2, 2018 to the HR Manager Hans Smith at HR Commonwealth [email protected].

Yours Sincerely,

 Harold Brown

Communications Manager

Commonwealth Bank  

Followed by the immense strenuous phase the employees underwent this year, on the part of the management of Commonwealth Bank decision was made to acknowledge and reward the hard work and dedication of its employees. It is in this alignment the decision to organize end year dinner event has been taken by the management.

On reviewing the progress of end year dinner event it can be observed that the initiation phase has been a success. It was in this phase, a clarity regarding the concept, scope, expected outcome, goals and objective of the event was gathered. To get in depth, on receiving the brief that organization wants to organization an event for the acknowledgement of the hard work of the employees, it was in this initiation phase it was determined regarding the kind of event organization which would help in meeting the purpose. It was determined in this initiation phase that end year dinner event would be apt for this (Jones, 2017). Thus, followed by determining the event in this phase, the objectives of the event, goals, feasibility and expected outcome from the event has been successfully determined in the initiation phase.

Progress report on preparations of the event to Chief Executive Officer

In the planning phase resource requirements have been effectively evaluated basing on which further plans associated with the event has been made. It was the assessment of the resources on the basis of which certain modifications were made in this planning phase to the procedures in the action plan. The tactics associated with the implementation phase of the event has also been addressed in the planning phase. Hence, an effective completion of the planning phase associated with the event has been done.

Presently, the event is undergoing implementation phase, wherein, the needed resources, services and goods for the event has been acquired. The spatial and logistical requirements associated with the event have already been coordinated. In terms of communication, the guests have already been provided with the invitations. On monitoring aspects of cost, quality and risks, it can be there are certain risks on which further actions and planning are needed to be made which includes ascertaining effective transportation to the guests, emergency exists and amplified sounds.

The following phases associated with the event of the event and closure is due for December 15, 2018. In these phases direct onsite logistical operation, implementation of contingency when requirement and supervising the shutdown of the event, would be required.

The major challenge which has been encountered till this phase of the event are, planning the event in the restricted allocated resources, completion of each phase within a specific period and availability of guests (Van der Wagen, 2010).

Conclusion

The review of the progress of the event reflects its success as of now. It can be stated on the basis of the fact that all the stages for planning the event have been completed within the set period. 

On the part of Commonwealth Bank, decision was taken for motivating, encouraging and acknowledges the dedication and hard work of the employees. It is for the purpose of addressing this objective of the organization, an end of year dinner event was organized by the organization.

The event was held on December 15, 2018 at the Westin Hotel at Martin Place, Sydney from 6pm to 11:00pm. At the event, Senator Smith Jones was present as the chief guest.

In the organized event all the employees of Commonwealth Bank which was approximately 54000 employees and chief guests were invited.  

The event can be considered to be a major success. The reason being, the main aims of the event could be successfully achieved (Allen et al., 2012). As an instance, Senator Smith Jones was chosen as the first preference as the chief guest for the event, who could be availed for the event. Other than that all the aims and objectives associated with the event could be successfully completed within the stipulated time and resource. It further establishes the success of the event (Getz, 2012). The budget for the event was $ 50,00000 which could be completed within the mentioned budget [Breakup of the budget has been provided in the appendix]. The guests for events entertained with the help different programs. Senator Smith Jones was the chief guest and speaker for the event. The chosen venue was having easy accessibility, along with having venue options in proximity to the event in case of contingency. On receiving feedbacks from the participants in the event, it could be observed that they were satisfied with the arrangement of the event reconfirms the success of end of year dinner event.

Conclusion

On the basis of the review of the event, it can be considered to be a success. It was effective in meeting the set objectives within the stipulated time and resources.

This entire unit has been a major learning lesson on my part. There are various associated with not just the area of study but academic in large regarding which I became aware in the process of completion of this unit.

The major learning on completion of this unit was the awareness and knowledge that I gathered regarding organizing an event. I realized the fact that for organizing a successful event it is not just important to per-plan but it is also needed to be well-prepared for unexpected. I realized of the fact that contingency plan in an integral part for the success of an event. In regards to the academic progress, I gained secondary research skills. I turned out to be an integral academic progress on my part as it helped me in collecting needed and authentic data for the completion of any assignment. On gaining the skill of academic research, it also turned out to be helpful for me in gathering and identifying authentic sources that can be relied and used in the completion of an assignment.     

On the part of the lecturer, constant emphasis has been given on referencing the work, wherein piece of other writers have been used. In this regards, I gained the knowledge regarding the significance of referencing the work and realized the fact that it helps in maintaining the authenticity of the work. It also helps in avoiding the risk of plagiarism. I also gained knowledge about the different styles of referencing which also a major academic progress on my part.

As a student, I had major issues with time management. However, with the process of completion of the assessments under this unit, I gained the skills needed for effectively distributing the work allocated in accordance to the stipulated time (Travers et al., 2015). Thus the skills associated with the ways in which works can be distributed and managed within a given time frame has also been gathered on my part which was also a major academic as well as personal progress.

In certain cases, the process of submitting the work through electronic submission seemed to be complex on my part. However, in the process of completion of the assignments under this unit and its submission, I gained clarity of the ways in which assignments can be successfully submitted electronically.

On the part of some, I have been previous asked through their comments to focus on the effective use of academic language. It is due to the fact that, as compared to other forms of writing, the language used in academic writing is different. In the process of completion of the assignments under this unit, I not only honed the skills of academic writing but also acquired the skills needed for professional writing. I particularly gathered this skill in the process of completion of the present assignment.

However, on the basis of the feedbacks from my fellow classmates and lecturers I realized the fact that there are certain aspects with my academic skills which are needed to be further improved. One of the mentionable aspects which are needed to be further improved is my communication skills. It has been frequently observed on the part of my peers and lecturers that I lack the skills needed to conduct effective communication that is an integral aspect in academics. In order to develop and imbibe this skill would emphasize on participating in debates, soft skills development program and seminars (Pagano & Roselle, 2009). Furthermore, I would take the initiative to participate in group discussion. It is with the help of these initiatives I would be able to successfully develop and imbibe the needed communication skill in me. I instances, I have also noticed that I tend to struggle with group work and associated activities. In order to develop this skill I would emphasize on developing active listening skills, participate in seminars on conflict resolution simulation, develop skills of goals setting.

Conclusion

It is with the help of undertaking the above mentioned activities I would be able to develop the skills needed for enhancing the areas in which I am still lagging behind. The overall impact of undertaking such initiatives would be enhanced academic practice on my part that would turn out to be beneficial for me in the future, as a professional.

References

Allen, J., O’toole, W., Harris, R., & McDonnell, I. (2012). Festival and Special Event Management, Google eBook. John Wiley & Sons.

Getz, D. (2012). Event studies: Discourses and future directions. Event Management, 16(2), 171-187.

Jones, M. L. (2017). Sustainable event management: A practical guide. Routledge.

Pagano, M., & Roselle, L. (2009). Beyond Reflection through an Academic Lens: Refraction and International Experiential Education. Frontiers: The Interdisciplinary Journal of Study Abroad, 18, 217-229.

Travers, C. J., Morisano, D., & Locke, E. A. (2015). Self?reflection, growth goals, and academic outcomes: A qualitative study. British Journal of Educational Psychology, 85(2), 224-241.

Van der Wagen, L. (2010). Event management. Pearson Higher Education AU.