Identifying Key Problems and Responses

The significance of the project is developing interaction, trust and cooperation among team members. The other major significance is that project helped to improve decision making process. The aim of the project was to initiate ideas and implement those ideas in the development of project. The objectives of the project were to interact and cooperate among team members to improve the project development.

My learning from this experience is that developing a project within a team requires team members to collaborate effectively. The major requirement for maintenance of team members in a project team is to avoid conflicts among the members.

The risks encountered were decision making problem and conflicts among team members. The decision making problem occurred due to untimely reporting of project status and issues to the project manager. The conflict among team members occurred due to members having different perceptions and viewpoints.

My responses for these problems were that the untimely project reporting could have been solved if we were attentive towards the project. The other problem was due to members having different perceptions however, it could have been solved if the different perceptions were used effectively. This approach was chosen because these two problems are major problems and this can affect development of project.

The team dynamics helped to evaluate the team’s performance through analyzing different personalities and individual knowledge. The working relationships among the team members helped the team to work effectively and efficiently. The overall team performance improved through team dynamics. The team dynamics worked well during the semester because team dynamics encourage and motivate members to actively participate in the team work. The team dynamics also helps to get the best out of the individual team members in the team project.

The insights that I will take for future are that to collaborate effectively and respecting different people’s perceptions and viewpoints.

The positive key team dynamic was getting best out of individual team members and negative key dynamics was demonization of few team members. These team dynamics impacted my team’s performance in a way that it helped to improve performances of an individual team member. These team dynamics were managed through respecting viewpoints and perceptions of different team members. The project manager taken viewpoints and opinions of every individual in the project team and evaluate them to develop a single objective for the whole team.

The aspect that worked well was the clear role, responsibilities and leadership among team members. The roles and responsibilities of each and every team member were clear. All the team members managed and achieved their responsibilities effectively and efficiently. The team members contributed effectively towards the development of the project.

Effective Team Member Dynamics

The aspect that did not worked well was good decision making process of the team project. The team members were from different backgrounds having different personalities and behavior that contributed to complex decision making process. It took time for team members to interact and understand each other viewpoints and perceptions.

The decision making process event in the chosen area that is project management concepts leads to significant learning for future project team management. The decision making process event shows that the project management concept is eventually dependent on decision making process. The decision making process event helps to understand how to make decisions effectively including contribution of opinions from different team members. The decision making process should not be entirely of an individual whether it is a project manager or a staff in a team project. The learning that it gives is better management of a project team without any conflicts and issues.

I think the decision making process event came in the project team because every individual in the team come from different backgrounds. The team members have different behaviors, personalities, understanding and knowledge that pose a challenge for the project team. The different understandings often contribute towards major conflicts however in this project team it was minor. The event of decision making process occurred due to team members not collaborating effectively and interacting properly. The interaction is necessary for any team work as it helps towards growth of the team and project. I think decision making process can be solved through utilizing knowledge of individual team members.

Project management can be considered as a discipline which can be used for principle, procedure and policies for managing a project from various kinds of concepts through competition. Project management generally focuses on planning, organizing and implementation of a project. The plan for project management generally focuses on effective and efficient guiding of a project that is from start to finishing of a project. It mainly deals with delivering the outcome of a project within time and budget. It is considered to be helpful for dealing with two major issues like conflict and decision making problems. There are large numbers of benefits obtained from project management techniques like:

Delivery of services in a better way: Project management provides a roadmap which can easily follow and lead to completion of project.

Improved customer satisfaction: With the help of project management concepts a project is done on time and within stipulated budget which ultimately makes the client happy. Smart project management gives some kinds of tools which are considered to be beneficial for establishment of customer and manager relationship.

Insights for Future Projects

Growth and development within the team: Positive result from a project does not provide only command and result but it will allow the team to provide ways in much efficient way.

Better flexibility: One of the greatest benefits of project management is that it provides flexibility. Project management helps in mapping out of proper strategy which can be used for completion of a project.

Increases risk assessment: When the various kinds of players are lined up and proper strategy is in place and potential risk may come in proper place. Project management provides a platform for red flag before working on the completion of a project. 

There are large numbers of methodologies which are applied by project managers for proper management of projects. These methodologies are Agile, Critical chain project management (CCPM), Critical Path method, Prince2 and lastly waterfall.

Project management concepts generally consist of series of steps like

Proper defining of project goals.

Proper outlining of steps needed for achievement of goals.

Proper identification of resources needed for accomplishment of project

Analyzing of budget and time which is needed for completion of project.

Overseeing of implementation and various kinds of execution which is needed for completion of project.

Conflict in project management can be tackled or overcome by a number of ways. Conflict within a team may be deal with the help of softer skills and techniques. Project manager should understand the pressure which is generally associated with achieving of objectives overcoming various kinds of conflict. Conflict can easily arise from various kinds of people like managers, clients, senior management, team members and sub-contractors. Various kinds of causes of conflict in a project are

Independency of task.

Bad or improper leadership by project manager

Improper authority given to various project manager

Insufficient communication and understanding of various kinds of objectives.

Prospect of change.

A common type of conflict generally occurs between project manager and functional manager which occur in the environment of project. If the conflict cannot be easily dealt within the stage, then breaking of cycle can be considered to be important factor. A resolution can be reached with the help of balance between parties.

Avoidance: Conflict can be ignored as leader may easily feel conflict is not worthy to resolve in time.

Accommodation: It mainly focus on the fact of yielding and conforming of position which can be dealt, cooperation in an effort for creation of harmony even at the idea of expense of own values and ideas.

Impact of Key Team Dynamics

Compromise: Compromise can be considered to be an effective way which can be used for dealing with various kinds of conflicts when the provided time is short or when the total agreement is considered to impossible.

Competition: This is considered to be an offensive and aggressive method for achieving conflict resolution. One of the important aspects of competition is the advantage made by weakness. It can be defined as the strategies and nature which have disarming nature.

Collaboration: A total membership approach to overcome conflict resolution. All the involved people accept the fact there may be conflict, taking proper time for sharing of needs and discovering of possible.

Project Management can be considered to be an emerged technique which is used for making high level decision with the help of tools. Project management and associated team members take decision as per the future of the project. With the help of decision making models no proper planning is done but a reality check can be done for tackling a situation. The whole process of decision making focuses on having rational decision making. The rational decision making focus on tendency which is needed for existing goals within provided condition. The whole process of decision making process depends on Facts, values, means and ends. These decision making tools are used depending on sense and various kinds of threats for back up of decision which is taken by decision making authorities. Time, scope and cost can be considered to be triple constraints in any kind of project.

Facts: Facts are considered to be an important tool which is used for making decision. It helps in gathering of relevant information. Proper use of information can be helpful in deciding ways which can be used for achieving goals and objectives.

Values: Decisions are generally based or dependent on situations. Various kinds of situation can be determined by various values.

Means: It can be defined as way which is needed for reaching objective with the help of desired value and objectives associated with it.

Ends: It mainly checks the final objective which can be achieved with the help of intermediated goals.

This is considered to be an effective model which can be effective for the study of projects. SWOT analysis focus on issues of a project based on certain number of aspects like strength, weakness, opportunity and lastly threat.  The stages of SWOT analysis focus on analysis on strength and weakness based on opportunities and threats.

Effective Management of Project Teams

Identify your new learning and The new learning will helps to gain a better insight of how to improve project management team. The learning will help to know how to handle team members from different backgrounds effectively. The new learning helps to understand the project management concepts, decision making process and conflicts among team members. The new learning that are group thinking, better performance levels, clear roles and responsibilities, team spirit/team motivation, quick decision making process and better interaction. The new learning majorly focuses on developing trust and effective communication as these are the key points of a project team. These two key terms are the base for a project team which helps in better and efficient growth of the team and project.

These insights will influence me greatly in future due to the potentials of the new learning. I can become effective project manager in future by considering these key points. I can be a great team player who can manage the team effectively and collaborating with the team members. I can have better future in management area where I can grow internally and showcase my leadership skills. Therefore, I can say that this learning will help me to grow in future and take responsibilities effectively.

Provide an overview of the key The analysis of the above key points shows that project team is based on collaboration and decision making process. The project team should be handled effectively to grow as a team and not as an individual. Therefore, I can conclude that I had a great experience while working in the team project.

References

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Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.

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Todorovi?, M.L., Petrovi?, D.?., Mihi?, M.M., Obradovi?, V.L. and Bushuyev, S.D., 2015. Project success analysis framework: A knowledge-based approach in project management. International Journal of Project Management, 33(4), pp.772-783.