Discussion: Communication Factors

Communication is one of the most important aspect of the modern day lives. Globalization since the last decade has led to a strong change in almost all sectors of human lives. Communications has been such an element that has undergone a major changes in the last few decades and has been continuously improving. Business organizations has been able to change their modes of functioning due to the changes in communication over the last decades. Efficient and smooth functioning of the business, forming a basis of decision making and development of a strong morale has been the benefits of the communication process.  Development of communication factors, improvement in the decision making process and many more as such. Communication in the modern days is thus based on the development of the mobile connectivity that has been a strong basis for success (Thill 2020). The use of mobile connectivity and the development of the social media. The use of social media and traditional entrepreneual concepts has been something that has changed the perception of the business process in the most efficient process.

Business Communication is the type of communication used in the business for the organization and administering of different forms of activities used in the business process (Tripathy 2018). The use of business communication generally involves the exchange of ideas, news and views in relation to their connection with the business activities. Both internal and external communication are allowed within the business by means of e-mails, written letters, and reports (Thill 2020). Apart from all this, communication with the suppliers, customers and other organizations are important for the development of the business.

Communication plays a crucial part in the development of the different form of business aspects. Such a business aspect can act as a building blocks for certain organizations. The implementation of an effective communication process can be important for business success as such a process can help develop success in the most efficient manner. On contrary presence of poor communication in business can be quite damaging (Flynn 2009). Such a process can give rise to different forms of unforeseen circumstances. Some of the major benefits of using business communication is based on the development of motivational elements as well as increase in business productivity. Effective communication can also help to support the growth of customer base and improve the business partnerships. There are a number of factors that support such a process (Thill 2020). The main factors that promote business communication include cultural diversity in business, emotional intelligence among the members, positional differences in the business as well as past experience of the management regarding the development of the communication process.

Written Communication

The use of the communication based business process can thus be said to have a strong impact on its development. The management of the business organizations need to consider all the different factors involved in the communication process in an efficient manner (Flynn 2009). The use of effective communication can thus present the opportunity to the organization to engage in different forms of pro-active communication methods like face to face communication, social media based communication in order to develop success in the most professional manner.

Written Communication involves communication that acts as a written message exchanged in between two or more people. Such a communication process is more formal in nature. But the use of written communication is not very efficient. Use of e-mails and text messages are examples of the written communication process (Godfrey 2018). Some of the details of the written communication models involves the likes of Correspondence (Memos and letters), Report (Report on marketing and sales, report on productivity, analysis of a product or service), Proposals (Business based proposals, research proposals, funding proposals), Planning action process (Strategic business plans, business developmental plans), Recording and Document (Recording minutes, recording agendas). The business reports that form a major part of the communication process of the report can be said to be quite important for the development of success in the most efficient manner. Business reports provide a clear understanding of the different elements related to the business operations and objectives and the effective elements that are related to business communication in the most professional manner (Flynn 2009). Business reports serves a lot of purposes including carrying out information to the relevant business parties, analysis of data for interpretation purposes as well as develop and implement effective business control procedures.

Reading is another major means of communication as reading involves the development of an effective and organized means of success that can be important for the development of the industry in the most organized manner. Reading can help develop success in the most effective manner (Thill 2020). Proper reading can enable a clear and transparent communication process that can be effective for the business (Murray and Hughes 2008). Reading acts as the part and parcel of an academic writing system. Reading presents different forms of new ideas and perspectives. It presents opportunities to strengthen the language and helps to integrate a sharp and efficient structure of the sentences.

E-mails form an important part of the business communication. E-mails are fast, cheap and easily accessible in nature. The development of effective e-mails can greatly benefit the business as it provides the opportunity and scope to the management to develop the means and sources of different forms of communication in the most efficient process. According to, Flynn (2009) the use of e-mails provides great strength to both the management and the employees as it provides a clear means of communication that enables transparency and accountability. The development of a strong connectivity can be beneficial for developing effective communication in a professional manner. There are a variety of benefits that helps e-mail to be one of the most preferred means of business communication. The very first benefit of choosing e-mail can be said to be the cost factor involved. E-mail is perhaps the cheapest mode of business communication as it hardly involves any form of money to communicate with others in the organization (Thill 2020). E-mails are also preferred because of their capability to reach the recipient within some minutes rather than other forms of communication that may take some long hours to connect with the recipients. Use of e-mail can thus be said to be one of the best way to connect with individuals. Such a process can ensure success in the most organized and professional manner. Using such a fast means of communication can be also beneficial to solve different problems quite easily and without any constraints. Apart from this, the convenient means of e-mails and benefits of sending large contents through mails is surely a strength for the management to use e-mail as the preferred means of communication. Automatic entries in the address book of the sender and the receiver helps in the documentation process of major communications further enhances the process of using business in the most efficient manner. Apart from this, the automatic response to different e-mails can also benefit the developmental process of the business in a developed manner (Tripathy 2018).

Reading as a means of Communications

As discussed earlier, the development of the e-mails in future development has been a major importance for the organization. Such a process can help develop business success in the most effective process. The use of professional process in the business can be an important element for success (Flynn 2009). Different benefits provided by the use of e-mails helps in the development of a clear and transparent communication in between the management and the employees. Such a process can benefit the organization and provide support for the development of different business goals.

The report provides a clear idea on the use and implementation of the e-mails as part of a strong communicative development (Ali et al. 2021). The management of the business organizations need to consider all the different factors involved in the communication process in an efficient manner. The use of effective communication can thus present the opportunity to the organization to implement different forms of pro-active communication tools that acts as a supportive tool for the business communication process (Thill 2020). However, the management of the organizations using e-mails need to consider some different processes that can help them to ensure development. It is important for the organizations to not over communicate by e-mails and make good use of the subject lines. Apart from this, use of a formal tone and proofreading different contents can be beneficial for success in an efficient manner.

Conclusion

The report here presents a clear opportunity for the development of success through communication. The importance of communication in business has been provided through this report. The report presents information on the use of e-mail as a major factor for business communication development. Such a development can help business to retain employees and customers as well as develop success in a professional manner.

References and Bibliography

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