Project Scope Statement

A project manager has the immense job to assemble, arrange and then implement all the different things in the project. Being a project manager thus involves lot of precision. In this particular assignment the project manager is tasked with the responsibility of arranging a one day sports tournament for SPL technology limited. The management of the organization wants a proper planning and organization for the following event so that the one day tournament is a success amongst the employees and also the upper management of the company. After a series of meetings involving the management and the project manager and also some of the employees, football was chosen as a final selection amongst four other outdoor games. A nearby football ground of a reputed college team was chosen as the venue.

It was decided that the tournament will be played on one of the Fridays so that the employees can get enough rest before the resumption of office from Monday. The date has been fixed on 31st of August which is on Friday. A total of 6 different teams from 8 different departments of the company enlisted themselves to participate in the match. The total time limit for each of the match was set 15 minutes. The matches will kick off from 8 AM in the morning.  The Project manager will arrange the field along with the rest rooms and a makeshift sitting arrangement for the CEO and the senior managers. Before the start of the match the CEO and the Managing Director will be delivering a short speech. All the other arrangements including the lunch, drinks and snacks will be provided by the management of the college ground. The project manager has also the task of arranging different jerseys and balls for each of the teams.      

The project scope statement has a number of different subdivisions under it. They are as follows;

The main objective of the following project is to arrange a successful one day sports tournament. The success of the tournament will pave the way for the management to make the tournament an annual event.

The Project Manager has to provide a number of different deliverables. They are as follows;

1. Arrangement of all the necessary items especially a makeshift podium for the CEO and the Managing Director to deliver their speech and also arranging a temporary sitting arrangement for the senior management of the company including the CEO and the Managing Director
2. Providing quality foods, drinks and snacks at regular intervals
3. Arranging the rest rooms and proper washrooms for all including the players
4. Providing jerseys and other different things like balls to the players

Some of the important milestones in the project are as follows;

1. Obtaining the necessary permit for using the college ground on the fixed day
2. Preparing the podium, temporary sitting arrangements within time
3. Arranging the jerseys, balls before time that could be 30^th of August
4. Preparing the ground before 29^rd August
5. Arranging a practice ground for the teams to practice

As mentioned in the introductory part of the following assignment, arrangement of such a big event needs great skill and utmost precision. The project manager has to ensure the presence of all the necessary items and take all the different measures to ensure the success of the following project. This includes the likes of the;

• Arrangement of different kind of lights, emergency medical treatment facility. The manager must arrange an ambulance from a nearby hospital in case of any kinds of emergency medical cases
• Providing water and electricity

Important Deliverables

Like every other event the following event also has some limitations. The main limitation is the allocation of a limited budget for the event which has forced the project manager in charge to compromise on some of the services and arrangements. The budget constraint has forced the Project Manager to reserve the field for 10 hours. Thus the following factors will surely have an impact on the successful arrangement of the event. 

The project plans and the schedule of the following one day tournament must be checked and verified by the management of SPL technology limited. The proper analysis and inspection of the work and progress of the arrangement plans must be presented to the topmost management of the organization along with all the different necessary feedbacks.

The priorities of the project must be set accordingly as because it is one of the main elements that needs to be fixed to ensure the success of a project (Getz & Page, 2016). The project time is fixed and the assignment must be completed within the 29^nd of August. This is because the ground has to prepared and totally isolated from any persons for the next few days until the start of the tournament. The arrangements of the project must be of a superior quality to enhance the performance and ensure the tournament gets over within the specified time limit.

Task Name	Duration	Start	Finish
Sports Tournament Project	21 days	Fri 8/3/18	Fri 8/31/18
Discussion of the Event with the management	12 days	Fri 8/3/18	Mon 8/20/18
Selection of the date and other necessary details	2 days	Fri 8/3/18	Mon 8/6/18
Selection of the Venue	1 day	Tue 8/7/18	Tue 8/7/18
Selection of the Budget	3 days	Tue 8/7/18	Thu 8/9/18
Selection of the Items to be needed for the outdoor game	3 days	Fri 8/10/18	Tue 8/14/18
Selection of the Vendors	4 days	Wed 8/15/18	Mon 8/20/18
Allocation of the Total Budget	4 days	Tue 8/21/18	Fri 8/24/18
Talking with the College Ground Management to obtain permission for the Project	2 days	Tue 8/21/18	Wed 8/22/18
Providing orders for jerseys and balls	1 day	Thu 8/23/18	Thu 8/23/18
Providing the detailed work list to the technicians	1 day	Fri 8/24/18	Fri 8/24/18
Receiving Permission for the Use of the Ground	3 days	Mon 8/27/18	Wed 8/29/18
Providing the order for food	2 days	Mon 8/27/18	Tue 8/28/18
Inspecting the ground and briefing the changes to be done to the management of the ground	1 day	Wed 8/29/18	Wed 8/29/18
Receiving the jerseys and balls	2 days	Thu 8/30/18	Fri 8/31/18
Final Inspection of the podium, arrangements and the ground	1 day	Thu 8/30/18	Thu 8/30/18
Start of the tournament and end of the tournament	1 day	Fri 8/31/18	Fri 8/31/18

Source: (As created by the Author)

                                                 

                                                                               Source: (As created by the Author)

The tournament that will be organized by SPL technology limited will consist of a number of different activities. In order to break the following task into small categories, a number of simpler works has to be completed accordingly. The planning becomes the first priority followed by the preparation of the time schedule and the preparation and the assessment of the budget. According to, Turner (2014) the budget will always be prepared according to the needs and demands of the different types of the required items and the other arrangements like the rent of the field, arrangement of a podium, electricity expense, expenses related to food and beverage and many more as such. After this there are costs of employing referees, appointing a doctor, ensuring the presence of an Ambulance and the cost of the trophies. The teams are then enlisted with the number of players in each of them. A proper coordination must be maintained overall to ensure that the project does not face any kind of problems in midst of the tournament and also ensuring the successful arrangement which will force the management of the mentioned organization to give it a serious thinking of making the tournament an annual event.

                                         

                                                                           Source: (As created by the Author)

The most important part of the project is the estimation of the cost involving the different elements of the project. The estimation of the cost is totally dependent on the budget of the project. The cost estimation for the following project is provided below;

Cost of each football- $40

8 balls total cost= $320

Rent of the ground for 10 hours- $50

Labor charge of the technicians- 10$ per person

Four technicians wage = 40$

Total Employees= 150

Total Number of Players= 60

With an estimate that all the employees along with the players will join the event, the Project manager has to arrange food and beverages for each and everyone. A total packet of lunch, two drinks and beverages will involve around $60 each. Thus for a total amount that needs to be spend for a total of 210 persons involves around 210*60= $12600. Apart from this there are many other kinds of miscellaneous costs of around $1000.

References

Getz, D., & Page, S. (2016). Event studies: Theory, research and policy for planned events. Routledge.

Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach. Routledge.

Heagney, J. (2016). Fundamentals of project management. Amacom.

Kerzner, H., & Kerzner, H. R. (2017). Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Stewart, B., Nicholson, M., Smith, A. C., & Hoye, R. (2018). Sport management: principles and applications. Routledge. (Stewart et al. 2018)

Turner, J. R. (2014). Handbook of project-based management(Vol. 92). New York, NY: McGraw-hill.