Project Scope

This report is focused on determining a suitable information system for a company “The Fitness Center” that has three fitness centers with 1200 members and various employees at different locations. This project has been undertaken for the company to present a new information system so that they could easily track their activities related to health and fitness. The focus of this project is to provide a software system to the company such that the members and the fitness consultants will be able to log into the system for checking various reports. An investigation is done on the requirement of the project for selecting suitable software system.

The scope of this project is to provide a software system such that requirements of the members as well as fitness consultants can be fulfilled. The project will provide the company with a new information system such that they are able to satisfy their clients. This project will help to analyse the desired requirements and through the system, clients will be able to view their information related to health and fitness activities. The system administrator will be able to access the system and manage the users.

The goal of this project is to provide users with required information so that they can keep track of their personal health and fitness activities. This project is also intended for reducing the manual work being carried out in the three fitness centers of the company. The information system will provide a platform to the users so that they are able to analyse their health and fitness data. This project will help to save time of both managers and customers as they will be able to access the required information through the information system. The new system will provide support to the fitness consultants for preparing their workout schedule by analysing the health information of members.

The main purpose of the new information system is data storage, maintenance and retrieval in any platform used by the users. The new information system will help to record the information of members as well as fitness consultants so that it could be accessed, modified or deleted by the users to keep track of their health and fitness activities. The information to be stored will include Member ID, Date, Time, Weight used, Number of reps or the duration of workout. The information could be used so that the users are able to maintain their health and fitness. Further, the information system will also be able to check the status of equipment in the gym.   

Goal of the Project

The system is mainly required for storing and managing the health and fitness data of the members. The system will be able to record the information of member’s health and fitness activities so that those could be edited, altered or erased by the users. Some of the high priority requirements that has been identified for such system are categorized into two groups that is functional and non-functional requirements. The requirements of the new information system are listed as below:

Login: The users should be able to login to the system for accessing the services and their personal information of health and fitness activities.

Registration: The users should be able to enrol themselves with their personal information so that they are able to access the system (Valacich, George & Hoffer, 2014).

Scheduling of classes: The system will help to schedule the classes for members so that they are able to attend at their own convenience. The timing of class could be selected as per choice of member so that there is availability of fitness consultants.

Managing Packages: The members will able to enrol themselves in different packages as well as edit, modify or delete as per their choice (Laudon & Laudon, 2016). The users would be able to check the various activities and price of each package offered by the fitness centers.

Changing of password: The users should be able to set passwords and change as per their ease as password is required for accessing the system (Dennis, Wixom & Tegarden, 2015). The password will ensure authenticity of users so that unauthorised users will not be able to gain access to the information stored by the system.

Booking of workout: The booking of workout for members could be done easily by the fitness consultants through analysis of the vital health statistics. The health information of members will provide an insight into the suitable workout procedure.

Logout: The system should provide logout facilities to the users such that there is no misuse or mishandling of data on the system. The users must immediately logout of the system after completion of their activities in the system (Dick, Hull & Jackson, 2017). The system should also have a session expire time such that a user is automatically logged out of the system in case there is no activity performed by the user for long time.

User friendly interface: The system should have a user friendly interface such that they can easily perform the required activities (Laudon & Laudon, 2015). The users will be able to easily navigate through the system to accomplish their desired requirements.

Purpose of the New Information System

Availability: The system should provide 24×7 availability such that the users can easily access the system anytime from anywhere as per their own convenience. The users should be able to provide full time availability so that the business operations or activities can be carried out smoothly and efficiently.

Performance: The system performance is an essential element for success and it will ensure that the users feel satisfied with the system (Sadagopan, 2014). The system should be able to fulfil desired requirements of the company by providing proper output in a sequential manner. The system should be able to easily manage the booking of workout for members.

Security: The security of system is an essential factor to ensure that the users feel safe and secure. The implementation of security measures will ensure the safety of information stored in the system (Laplante, 2017). The security of a system will help to maintain a strong relationship with the clients as their data will be kept private and confidential with the help of proper security measures.

Privacy: The privacy of information is an essential factor to ensure success of the system as the users will feel safe that their personal information is protected and secure (Chitchyan et al., 2015). The privacy of the user’s personal information could be ensured by restricting unauthorized access to the system and defining the access as per user level. The confidentiality of data should be ensured such that there is no leakage or misuse of personal information.

Robustness: The system should be robust in nature such that it is compatible with existing systems. The system should have the functionality to support easy integration with other existing applications being operated by the company.

Usability: The system should be able to fulfil the desired goals of the users such that it is capable of handling desired goals and objectives. The users should be feel free to use the system rather than hesitating due to complexity.

Flexibility: The system should have the ability of expansion such that it is able to meet the increasing demand of clients (Dennis, Wixom & Roth, 2014). The expansion in customer base will result in increase of stored data so there is a need that the system could handle the users easily.

From the plan developed to determine and implement a suitable information system for “The Fitness Center” company, it is estimated that the project will require 73 days to complete assuming it will start on 19 November 2018. The total budget for the project is estimated to be $103,400.00 comprising of the costs associated with executing the required activities.

Task Name	Duration	Start	Finish	Predecessors	Resource Names	Cost
Fitness Center Information System Implementation	73 days	Mon 19-11-18	Wed 27-02-19			$103,400.00
Phase 1: Planning	13 days	Mon 19-11-18	Wed 05-12-18			$7,160.00
Gathering of requirements	3 days	Mon 19-11-18	Wed 21-11-18		Business Analyst	$1,080.00
Identification and analysis of high level requirements	2 days	Thu 22-11-18	Fri 23-11-18	2	Project Manager	$640.00
Determining budget	2 days	Mon 26-11-18	Tue 27-11-18	3	Business Analyst, Financial Analyst	$1,520.00
Analysis and Identification of risks	4 days	Wed 28-11-18	Mon 03-12-18	4	Project Manager, Risk Manager	$2,560.00
Feasibility Study	2 days	Tue 04-12-18	Wed 05-12-18	5	Business Analyst, Project Manager	$1,360.00
Phase 2: Requirements Analysis	10 days	Thu 06-12-18	Wed 19-12-18			$4,560.00
Defining the project scope, goals and objectives	2 days	Thu 06-12-18	Fri 07-12-18	6	Project Manager	$640.00
Identification of the user population	1 day	Mon 10-12-18	Mon 10-12-18	8	System Administrator	$360.00
Preparation of feasibility report	3 days	Tue 11-12-18	Thu 13-12-18	9	Business Analyst, Technical Advisor	$2,280.00
Risk Management	4 days	Fri 14-12-18	Wed 19-12-18	10	Risk Manager	$1,280.00
Phase 3: Design	12 days	Thu 20-12-18	Fri 04-01-19			$7,600.00
Prepare requirements and budget documentation	2 days	Thu 20-12-18	Fri 21-12-18	11	Business Analyst, Financial Analyst	$1,520.00
Meeting with management executives	3 days	Mon 24-12-18	Wed 26-12-18	13	Project Manager, System Administrator	$2,040.00
Meeting with suitable vendors	3 days	Thu 27-12-18	Mon 31-12-18	14	Business Analyst	$1,080.00
Determining the alternatives	2 days	Tue 01-01-19	Wed 02-01-19	15	System Administrator, Technical Advisor	$1,520.00
Finalization of internal plan and cost estimation	2 days	Thu 03-01-19	Fri 04-01-19	16	Financial Analyst, Project Manager	$1,440.00
Phase 4: Development	14 days	Mon 07-01-19	Thu 24-01-19			$72,200.00
Procurement of required hadware and other materials	3 days	Mon 07-01-19	Wed 09-01-19	17	Hardware and equipment[1], Project Manager, Software[1]	$65,960.00
Identification of potential providers	2 days	Thu 10-01-19	Fri 11-01-19	19	Project Manager	$640.00
Circulating the bid package	4 days	Mon 14-01-19	Thu 17-01-19	20	Technical Advisor, System Administrator	$3,040.00
Review the costs from bidders	3 days	Fri 18-01-19	Tue 22-01-19	21	Financial Analyst	$1,200.00
Negotiation and sign-out for contract	2 days	Wed 23-01-19	Thu 24-01-19	22	Business Analyst, Project Manager	$1,360.00
Phase 5: Execution	20 days	Fri 25-01-19	Thu 21-02-19			$10,200.00
Accomplishing the installation	2 days	Fri 25-01-19	Mon 28-01-19	23	System Administrator, Technical Advisor	$1,520.00
Installation of the software and testing the equipment	4 days	Tue 29-01-19	Fri 01-02-19	25	System Administrator, Technical Advisor	$3,040.00
Fix-up of error or bugs in the system	5 days	Mon 04-02-19	Fri 08-02-19	26	System Administrator	$1,800.00
Proposal for changeover in schedule	2 days	Mon 11-02-19	Tue 12-02-19	27	Project Manager	$640.00
Contingency planning	3 days	Wed 13-02-19	Fri 15-02-19	28	Project Manager	$960.00
Backup of existing data	2 days	Mon 18-02-19	Tue 19-02-19	29	System Administrator	$720.00
Perform quality testing and certifications	2 days	Wed 20-02-19	Thu 21-02-19	30	System Administrator, Technical Advisor	$1,520.00
Phase 6: Closeout	4 days	Fri 22-02-19	Wed 27-02-19			$1,680.00
Technical documentation	1 day	Fri 22-02-19	Fri 22-02-19	31	Project Manager, Technical Advisor	$720.00
Post project implementation review	2 days	Mon 25-02-19	Tue 26-02-19	33	Project Manager	$640.00
Lessons learnt	1 day	Wed 27-02-19	Wed 27-02-19	34	Project Manager	$320.00

Conclusion

From the overall discussions presented in this study, it can be concluded that a new information system will be able to cater needs of the Fitness Center. The new information system will able to meet the desired requirements of the members as well as fitness consultants in the gym. An information system is essential for the business as it would help to maintain a healthy relationship with their clients. The new system will help to satisfy the needs of the customers associated with the company. The ease of access to their personal workout data will encourage the members to manage their workouts in an efficient manner. Various reports on health of the members will help the fitness consultants in preparing the workout schedule.

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