Structured process

Discuss about the Business Process Modeling.

The following is the business process model   based on the fulfillment order process.  

The following are the four areas in which Tapzeem can effectively improve the order fulfillment procedure.

Structured process – The sales process should be made more structured to ensure lesser use of time and resources. There is a time lag between order received and the goods dispatched to the client. This can be reduced by involving the warehouse more in the sales process. In this regard, it can be said that the warehouse should be informed more of the required developments made in the sales procedure. Thus, they would be ready with the disposal of goods at the time of delivery.

Order completeness – The orders that are not complete shall not be entered in the sales procedure.  Therefore, a designated team shall be developed to assist the business enterprise in evaluating orders, which consist of missing information.  This would assist the business enterprise to set up effective policies to assist the business enterprise in reducing the cost of operations

Sales administration team – The sales administration team has to play an effective role to develop pertinent policies so that there are no discrepancies while recording the sales policies.  Thus, it would be essential to assist the sales administration team   to assist the warehouse and  the credit control  clerk to facilitating their roles with perfection

The organization can opt for a reengineering process to   implement a systematic structure in the organization.  In   this   regard, it can be said that  the reeingering  process shall assist all  the  parties  to receive  medical attention   in an effective   manner  irrespective  of the  medical  attention  of the  employee .   According to  Scholz-Reiter et al., (2012),  the re-engineering  process  shall assist the   organization  in  the  faster treatment  of  the  patients.     In  addition ,   the  medical  supplies  available  should d be  abundant  in the  times of  emergency  and  crisis.   In  this  regard,   it  can be said  that  the  re-engineering  process  shall   help  in the allocation  of work   among  the  various  departments  of the  organization .   Weske  (2012) mentioned that    In  the   existing  state, patients are  given importance  according  to  their  medical   condition .   The reengineering  process   shall  facilitate  the  business  organization  to  make  a structured schedule   to  meet   the long terms objectives  and  goals  of the organization.   The business process engineering   consists   of the following steps to assist the   organization in   its growth.     It also consists of evaluating   the needs of the customer as per the   needs of the consumers. Besides this, re-innovating the inherent processes in a business organization with the use of advance technology mechanisms.

Order completeness

Effectively     divide the  workforce  into  various  groups that  shall offer  effective  treatment  to  the  patients.   According to  Jeston  and Nelis  (2014),  this would  assist  the  workforce  to enhance the  productivity rate and  bring  in greater sales   revenues for  the  business organization .  In addition it relates to re-organizing  the  organizational values of the   organization..

Effectively  enhance   the  business  processes   in an organization  –      The  business  processes  in an  organization   shall be  enhanced   using  the  re-eengineering  processes  in the  organization .  Holcombe and Ipate (2012)  mentioned that  it  is  expected  that the  following  benefits  shall be  availed  using the   procedure   in  the organization.

• Cycle- time reduction 
• Overhead – value Analysis-   
• Process Re-innovation
• Enhanced use   of   resources – 

The business process engineering shall be implemented with the help of   advances   in information as well as communication   technologies.   In this  regard , it can be said  that  the  following steps  can be  used  in  implementing  the   engineering   process .   

The  initial   step  –     The initial  step    involved in the  implementation  of    an  effective   engineering  process  is   defining  the  guidelines and  the  frameworks   involved in  the decision – making  process .   This includes defining   the necessary steps that  would  be   required  in.     Serving the  long terms  goals  and  objectives  of  the  organization 

The second  step-     The  second   step  involved in the  business engineering  process includes  recognizing the  necessary attributes that  would  be  required   in  developing   an effective and  structured   process   in the  management  of  the  organization .    In   this  context ,  the  existing   business  process engineering  processes   followed  in  organizations  operating   in  the  same   product and service  line   can also be evaluated   to  gather intrinsic  details about  the  business operational  policies followed  and  its  necessary   implications .  Generally a   business process engineering  is adopted  when  considering the  necessary  factors – scale  of operations, the   nature  of the  industry   the  client is  operating   as well as the  level   of skill and competencies     of the work force .   In  addition , the  size  of the  workforce  is also an  essential  considerations affecting  the   operational  policies  of a business enterprise .

Requirements  of the  existing   processes –   The  requirements  of  the  existing processes   shall be  analyzed    when   identifying  the  required  processes  of an  organization .    In  this  regard,  it  can  be said  that needs and  wants of the  organization shall be  analyzed   when   framing  the  structured  policies  of   a business organization  .  Rosemann and vom Brocke (2015) mentioned   that different   business   organizations would require different   types of  business  engineering   processes.    As such , when   meeting  the  requirements  of    the  business objectives  and  goals  ,   the  business  process  engineering   initiatives  have  to be structured  towards  the   needs   of the  patients  . 

Developing   a   process design remains essential   for    the success   of the    business    process engineering design of the organization.   

Executing   of  the   necessary  plans –  The final  stage  deals  in  execution  of the  required  plans  in  an  organization  .      Here, the operational and the marketing policies are   considered    when implementing     the    business process engineering    procedure.  The  relevant     market  factors should   also  be  considered    like  consumer demand ,    marketing   position  and  the  emergence  of the  substitute  products  in the  market .      

Advantages and disadvantages 

Advantages 

The    internet   has been an effective medium to   implement the   business   process engineering process. Therefore , It  shall  assist the  business  organization  to gather   pertinent  resources  for   the   adoption of   business  process  engineering    in the  organization .   Advanced communication   and  technologies   shall  enable  the  business  organization  to  enhance  the  operational  policies  of  the  hospital .

Disadvantages of   Business process engineering  

Uneven   distribution   of reengineering   -In the  initial stages,   there  can arise complications  which  can   adversely  influence  the  financial   position of  a business enterprise .   In  addition  ,    the  operational  processes  of  a  business  organization   can   also be  hampered   due   to  the  requirement of  adequate time   and resources  of a  business  enterprise .

Lack   of    training  of the   team members  –    A Business process  engineering   should   require  adequate  training  for  its  effective  implementation . This would assist the   business organization   to enhance the  operational  policies   of   a business enterprise    

Improper wastage of time and resources – A    Business reengineering process would   lead to   improper wastage of time and resources. In addition, a long    time   affecting the   results of a business enterprise.     In addition, a it would require constant improvement   of the measures   of   business enterprise.

Lack  of resources    as well  as  employee awareness  –  Discontinued use of  Business  Process   Re-eengineering   processes   after achieving  the  relevant  objectives of  the  business . 

References  

Holcombe, M. and Ipate, F., 2012. Correct systems: building a business process solution. Springer Science & Business Media.

Jeston, J. and Nelis, J., 2014. Business process management. Routledge. 

Rosemann, M. and vom Brocke, J., 2015. The six core elements of business process management. In Handbook on Business Process Management 1 (pp. 105-122). Springer Berlin Heidelberg.

Scholz-Reiter, B. and Stickel, E. eds., 2012. Business process modelling. Springer Science & Business Media.

Weske, M., 2012. Business process management: concepts, languages, architectures. Springer Science & Business Media.