Benefits and drawbacks of new POS System

It has been examined that every company requires information technology so that it can be simple to control the overall operations of the company. Without effective information technology it cannot be easy for the company to achieve goals and objectives. This report will focus on the discussion related to Four Seasons Greenhouse and Nursery which is located in Colorado. 

This company takes into consideration the manual registers so that activities can be controlled of the company. They are also emphasizing on the information system so that the overall operations of the company can be increased and also it can be stated that for this POS system is one of the best method that can assist to consider various benefits. 

This report will emphasize on the overall information system use in the nursery. Also it can be analyzed that there are benefits and drawbacks related to this and in the next phase of the report the risks and telecommunication method will be discussed that will show direction to the company to accomplish its goals and objectives. In the last phase of the report the emphasis will be given on the recommendation and concluding part in relation to the entire report.

It has been analyzed that POS system has many benefits for the business. One of the advantages relates to the use of this system. It has been seen that the owners of the company can easily track the data related to sales and can also control the overall the information related to transactions. It has been analyzed that to track the data in the real time helps to reduce the importance of tracking the data on the manual basis. The system of POS will focus on retrieving the overall sales and also update the stocks in relation to the sales. Through this it can be simple for the company to analyze the overall sales history in few minutes (Dontigney,  2018). 

There are benefits related to the new POS but there are also many drawbacks related to it. One of the drawbacks is related to the web based system as it has been seen that POS is web based system which is not effective if proper internet connection is not there. It has been seen that to update the software require times to finish. In the workplace there are many activities which should be completed in a specified time and if it is not completed in the particular time frame then it can lead to loss. If such situation takes place then it can be difficult for the company to update the software. It can also been seen that the POS System have a large amount of the service charge which reduces the net income of the company (Wernke et al., 2014).

Competitive advantage with POS system

It has been seen that POS system offers to achieve competitive advantage in the market just because of the improved efficient and also by inventory management.  It helps to provide the correct reports and enhance the overall efficiency of the business. The overall efficiency of the business can be maintained if proper customer service is given to the customers. It has been analyzed that with POS system it can be easy to reduce the errors which take place just because of the cashier machines. This system is considered as the fastest medium if comparison is made with the traditional transaction system. It can be stated that fast system can help to offer good customer service and it also enhance the overall efficiency of the workers (Barney and Ray, G.A.U.T.A.M, 2015). 

Through POS system it can be simple to simple to focus on updating the stock of products in relation to the entire sales and it also offers accurate data about the stock which are still left.  It has been seen that it also offers accurate data in relation to the overall ratio of the sales. It is difficult to keep track of the data on the manual basis as it has been seen stock is not updates with the overall record of the sales. The questions related to sales can be answered in a proper manner (Turner and Musman, 2018). 

The system of POS offers right and correct data to the company by focusing on maintaining the track of the products which are sold and bought. This also assists the management of the company to focus on determining the overall activities of the company. It has been seen that the advanced report which is made from the POS machine can help to offer the right information about the trends in the social market. By focusing on these aspects it has been seen that company can manage the sticks by considering the overall trends which will help the company to achieve benefits.

There are many benefits related to it. First benefit is related to implementation of the centralized database which can help to enhance the overall integrity of the information and it also reduces the overall data redundancy. This help to gather the accurate data which will help the company to attain goals and objectives. 

Also it has been seen that centralized database will take into consideration the fault setup that will help to maintain the overall internal data if comparison is made with the other data types. The centralized database can help to focus on the single database designs which can help to manage the overall end users (Wheatley, Maillart and Sornette, 2016). 

Also it has been seen that data administration and portability of the data can help to manage the overall information of the company. Also by taking into consideration the centralized database system it has been seen that cost of the labor charge and maintenance cost can be reduced if comparison is made with the other databases. 

Also the centralized database system takes into consideration the single database through which it can be easy to make the changes to the information. The advantage is also related with accessing the data from the single point of the location which will help the company to grow in the market. High security is also implemented of the centralized database system as there are important data which is collected for the single location. The information of any type can be considered for every authenticated users of the database system (Orr et al., 2015).

Telecommunication is considered as the method for the POS system and it take into consideration the use of the cloud based service so that it can be simple to store and update the overall database.  To focus on using the cloud based service the POS system also need internet connection which will offer various types of network configuration. The network connection can also relates to MAN, LAN and WAN. 

In context to LAN it has been seen that there are group of computers which are linked so that the data can be transferred easily. The LAN helps to link the small group of computers and also it is used to connect the POS terminal with the server. For this network it has been seen that UDP protocol can be considered as this helps to support the overall POS terminal.  The MAN is also considered to link the computers and also to share the resources in context to the overall geographical area. The WAN can help to maintain the largest telecommunication method which is spread on the large geographical area (De Velasco Cortina and Rietzler, 2017). 

In context to the given case it has been seen that wired POS system should be considered to be implemented in the small Nursery business. In this it has been seen that it can help to connect the LAN with the POS terminal like 4 twisted pair unshielded cable can be considered. The wireless POS technologies can also be taken into consideration. In the short range of area it has been seen that wireless technologies can be considered like Bluetooth technology and also the Wifi technology (Schwalbe, 2015).

It has been seen that POS system has many benefits in the field of business like automatic database update of the business information and it also helps to focus on the risks related to it. The major risk which is linked with the POS system can be security, privacy and also confidentiality.  
It has been seen that security risks is related with the risk in which the hackers can take into consideration the method to maintain the security of the POS Device.  By focusing on the case it can be stated that hackers should consider the overall vulnerabilities in context to the system of POS. There are many cases in which there is lack of encryption and also these types of data take place because it can be simple for the hackers to consider internal data. Spam mails in the phishing attack can also been seen that in which the page is made through which it can be easy to login and also it take into consideration the fake webpages (Cavelty and Mauer, 2016). 

Privacy risks are also considered as the risk in which the digital ID of the workers and customers are taken into consideration through POS terminals. In this the inaccurate data can be gathered by taking into consideration the POS terminals. This can take place as the major issue for the customers (Saxena  and Pushkar, 2017). 

Confidentiality risk is also one of the risk in which it has been seen that hackers target to consider the main information. The information can be taken by the hackers and it can be given easily or transferred to the other devices. The information related to payment can also be considered in a proper manner. 

It is important for the company to focus on maintaining the security and confidentiality of the data. It can be done if the company considers the use of POS system which will help the company to maintain the competitive advantage and it will also help the company to manage the entire activities of the company.  

It will also help the company to maintain the accurate record which will directly affect in managing the overall data of the company in an effective manner. It has been seen that company should focus on gathering the data through POS system as it can help in maintaining the entire data.

Conclusion

It can be concluded that POS system should be considered by the company so that working pattern can be changed of the company and it can be simple to achieve growth in the market. With the help of POS system it can be simple for the company to consider the accurate decisions.

References

Barney, J. and Ray, G.A.U.T.A.M., 2015. How information technology resources can provide a competitive advantage in customer service. Planning for Information Systems, 3(2), pp.444-460.

Cavelty, M.D. and Mauer, V., 2016. Power and security in the information age: Investigating the role of the state in cyberspace. Routledge.
De Velasco Cortina, F.M. and Rietzler, M., Neology Inc, 2017. System and method for providing secure identification solutions. U.S. Patent 9,558,385.
Dontigney, E., 2018. The advantages of Centralised Database storage [Online]. Available at: https://itstillworks.com/info-8623828-advantages-centralized-database-storage.html. [Accessed on: 5 October 2018].
Orr, R.N., Lemley, D., Hotchkies, C.J. and Dehoux, J.L., Atx Innovation Inc, 2015. System and method for interfacing a client device with a point of sale system. U.S. Patent 9,195,982.
Saxena, V.K. and Pushkar, S., 2017. Fuzzy-Based Privacy Preserving Approach in Centralized Database Environment. In Advances in Computational Intelligence (pp. 299-307). Springer, Singapore.
Schwalbe, K., 2015. Information technology project management. Cengage Learning.
Turner, A.J. and Musman, S., 2018. Applying the Cybersecurity Game to a Point-of-Sale System. In Disciplinary Convergence in Systems Engineering Research (pp. 129-144). Springer, Cham.
Wernke, M., Skvortsov, P., Dürr, F. and Rothermel, K., 2014. A classification of location privacy attacks and approaches. Personal and ubiquitous computing, 18(1), pp.163-175.
Wheatley, S., Maillart, T. and Sornette, D., 2016. The extreme risk of personal data breaches and the erosion of privacy. The European Physical Journal B, 89(1), p.7.