Designing A Voice Recognition System For Tourists In Australia – Project Schedule And Cost Estimation Plan
- December 21, 2023/ Uncategorized
Project Scope
The project is proposed for designing the voice recognition system to facilitate the tourists from the global world so that the immigration rate of tourist activity increases in the Australia. The Australian tourist board is looking forward to enhance the GDP of the nation to manage economic stability of the country. The development of the voice recognition system is proposed to increase the number of tourist families in the Australia. In the current year, the number of family visited Australia are 2,000,000. The purpose of this paper is to prepare a project schedule and cost estimation plan to analyse the profit earned by the country with the innovative structure of tourist online application.
The aim of this paper is to design and implement the voice recognition system to facilitates the tourist in making their tourist plan for visiting Australia.
The scope of the project is rely on the development of the project schedule, work breakdown structure, and cost breakdown structure to evaluate the cost benefit earned by the country with the deployment of innovative idea of voice recognition system in the working curriculum of the tourist websites.
- Efficient and skilled staff
- Suppliers supplies the resources on time
- Coordination between the team members (Kaziliunas, 2012)
- Approved budget of the project
- Approved scheduled time of the project
- Internet connectivity for communication
The voice recognition system is the new technology implemented for guiding the tourist to make their plan easily (Raid, Sacha, Ritchie, and Brent, 2014). The queries forwarded by the customers are instantly solved with the help of voice messenger. The tourist get attracted towards newly designed website with the help of artificial intelligence concept.
|
Resources |
Cost ($) |
|
Project Manager |
15000 |
|
Risks Manager |
40000 |
|
Technical Manager |
23000 |
|
Project Designer |
37000 |
|
System analyst |
22000 |
|
Project quality manager |
18000 |
|
Financial Manager |
25000 |
|
Project Sponsors |
25000 |
|
Procurement manager |
15000 |
|
Activities |
Cost |
|
Gap analysis |
85200 |
|
New plan proposal |
85200 |
|
Selection of Stakeholder |
142000 |
|
Project charter preparation |
8000 |
|
Project charter approved |
56800 |
|
Stakeholder Sign off |
28400 |
|
Requirement specification |
13440 |
|
Feasibility analysis |
10400 |
|
Project schedule |
4800 |
|
Resource management plan |
7200 |
|
Cost estimation plan |
7200 |
|
Installation program design |
14000 |
|
Communication plan |
6240 |
|
Resources |
4800 |
|
Evaluation of project performance |
23600 |
|
Cost benefit analysis |
7200 |
|
Preparation of test plan and procedures |
20760 |
|
System Testing |
9040 |
|
Evaluating project success |
64400 |
|
Network Implementation |
12240 |
|
Network connection |
21600 |
|
System Handover |
113600 |
|
Operational Handover |
56800 |
|
Closure Report |
26000 |
|
Monitoring Operation |
56800 |
|
Continuous improvement and change management plan |
56800 |
|
Total cost |
942,520 |
|
Activities |
Sub-activities |
Duration |
|
Planning |
Gap analysis |
3 |
|
New plan proposal |
3 |
|
|
Selection of Stakeholder |
5 |
|
|
Project charter preparation |
2 |
|
|
Project charter approved |
2 |
|
|
Stakeholder Sign off |
1 |
|
|
Feasibility analysis |
Requirement specification |
3 |
|
Feasibility analysis |
5 |
|
|
Project schedule |
2 |
|
|
Resource management plan |
3 |
|
|
Cost estimation plan |
3 |
|
|
Designing phase |
Installation program design |
7 |
|
Communication plan |
3 |
|
|
Resources |
2 |
|
|
Evaluation phase |
Evaluation of project performance |
5 |
|
Cost benefit analysis |
3 |
|
|
Testing phase |
Preparation of test plan and procedures |
3 |
|
System Testing |
2 |
|
|
Evaluating project success |
2 |
|
|
Implementation phase |
Network Implementation |
3 |
|
Network connection |
5 |
|
|
Closure phase |
System Handover |
4 |
|
Operational Handover |
2 |
|
|
Closure Report |
1 |
|
|
Monitoring Operation |
2 |
|
|
Continuous improvement and change management plan |
2 |
|
|
Total Duration |
78 days |
The cost estimation plan helps in analysing the variation in the cost due to the change in the market price during the actual set up of the project. The profitability of the Australian government will be increased due to the increasing number of tourist activities (Raz, Shenhar, and Dvir, D2011). The attraction point is the tourist guide which is a voice recognition system. The management of resources among the project team members helps in completing the project within the approved budget. The cost parameters are associate with each activity so that the difference in the estimated cost and actual cost can be minimized and results in increasing the net profit earned by the project.
It is recommended to make use of Project management body of knowedge because it focuses on establishing interconnection and coordination between the 10 knowledge areas of the project. The proper scheduling of the processes of the knowledge areas helps in completing the project within assured time and cost.
|
Knowledge Areas |
Description |
|
Project integration management |
Focuses on developing: Project charter for approval of the project requirement Project schedule (Patanakul, 2010) Project control policies Project change control policies |
|
Project scope management |
Requirement gathering In-scope activities Out-of-scope activities Work breakdown structure Cost breakdown structure Verification and validation control |
|
Project schedule management |
Duration of time Resource allocation Systematic arrangement of activities Control procedures Analysis of critical activities (Oliveira, Espindola, and Marins, 2014) |
|
Project quality management |
Determining required quality Develops quality standards and control Managing quality procedures |
|
Project cost management |
Estimation of project activities cost Cost breakdown structure |
|
Project resource management |
Selection of project team Categorisation of project team Distribution of role and responsibilities Accompanied with required control authorities |
|
Project communication management |
Communication tools Flow of communication Frequency Message delivered |
|
Project risks management |
Risk matrix Risk identification Risks severity Risks probability Risks Ranking Risks Impact Risks management plan Control measures Monitoring of risks |
|
Project procurement management |
Resource requirement plan Estimation of resource cost Approval of procurement plan |
|
Project Stakeholder management |
Selection of the stakeholder Communication tool Stakeholder engagement plan |
Project Schedule
The implementation of the project schedule helps in analysing the success parameters of the project (National Learning consortium, 2011). The cost and time breakdown structure should be reviewed to analyse the variation in the completion of project activities (Hans, 2013).
Time Breakdown structure
|
Activities |
Sub-activities |
Duration |
Start date |
Finish Date |
Status |
|
Planning |
Gap analysis |
3 |
10-10-18 |
12-10-18 |
In-process |
|
New plan proposal |
3 |
15-10-18 |
17-10-18 |
In-process |
|
|
Selection of Stakeholder |
5 |
18-10-18 |
24-10-18 |
In-process |
|
|
Project charter preparation |
2 |
25-10-18 |
26-10-18 |
In-process |
|
|
Project charter approved |
2 |
29-10-18 |
30-10-18 |
In-process |
|
|
Stakeholder Sign off |
1 |
31-10-18 |
31-10-18 |
In-process |
|
|
Feasibility analysis |
Requirement specification |
3 |
1-11-18 |
5-11-18 |
In-process |
|
Feasibility analysis |
5 |
6-11-18 |
12-11-18 |
In-process |
|
|
Project schedule |
2 |
13-11-18 |
14-11-18 |
In-process |
|
|
Resource management plan |
3 |
15-11-18 |
19-11-18 |
In-process |
|
|
Cost estimation plan |
3 |
20-11-18 |
22-11-18 |
In-process |
|
|
Designing phase |
Installation program design |
7 |
23-11-18 |
3-12-18 |
In-process |
|
Communication plan |
3 |
4-12-18 |
6-12-18 |
In-process |
|
|
Resources |
2 |
7-12-18 |
10-12-18 |
In-process |
|
|
Evaluation phase |
Evaluation of project performance |
5 |
11-12-18 |
17-12-18 |
In-process |
|
Cost benefit analysis |
3 |
18-12-18 |
20-12-18 |
In-process |
|
|
Testing phase |
Preparation of test plan and procedures |
3 |
21-12-18 |
25-12-18 |
In-process |
|
System Testing |
2 |
26-12-18 |
27-12-18 |
In-process |
|
|
Evaluating project success |
2 |
28-12-18 |
31-12-18 |
In-process |
|
|
Implementation phase |
Network Implementation |
3 |
1-1-19 |
3-1-19 |
In-process |
|
Network connection |
5 |
4-1-19 |
10-1-19 |
In-process |
|
|
Closure phase |
System Handover |
4 |
11-1-19 |
16-1-19 |
In-process |
|
Operational Handover |
2 |
17-1-19 |
18-1-19 |
In-process |
|
|
Closure Report |
1 |
21-1-19 |
21-1-19- |
In-process |
|
|
Monitoring Operation |
2 |
22-1-19 |
23-1-19 |
In-process |
|
|
Continuous improvement and change management plan |
2 |
24-1-19 |
25-1-19 |
In-process |
|
|
Total Duration |
78 days |
In-process |
From the cost breakdown structure, it can be analysed that the project is completed successfully within the approved cost for the project development cycle.
|
Activities |
Estimated Cost ($) |
Actual cost |
|
Gap analysis |
85200 |
82300 |
|
New plan proposal |
85200 |
86000 |
|
Selection of Stakeholder |
142000 |
145678 |
|
Project charter preparation |
8000 |
6800 |
|
Project charter approved |
56800 |
55478 |
|
Stakeholder Sign off |
28400 |
29800 |
|
Requirement specification |
13440 |
13440 |
|
Feasibility analysis |
10400 |
11000 |
|
Project schedule |
4800 |
4325 |
|
Resource management plan |
7200 |
7189 |
|
Cost estimation plan |
7200 |
7340 |
|
Installation program design |
14000 |
15000 |
|
Communication plan |
6240 |
6453 |
|
Resources |
4800 |
5670 |
|
Evaluation of project performance |
23600 |
22567 |
|
Cost benefit analysis |
7200 |
7100 |
|
Preparation of test plan and procedures |
20760 |
20765 |
|
System Testing |
9040 |
8000 |
|
Evaluating project success |
64400 |
64500 |
|
Network Implementation |
12240 |
12345 |
|
Network connection |
21600 |
22900 |
|
System Handover |
113600 |
113245 |
|
Operational Handover |
56800 |
56777 |
|
Closure Report |
26000 |
25000 |
|
Monitoring Operation |
56800 |
57888 |
|
Continuous improvement and change management plan |
56800 |
53000 |
|
Total cost |
942,520 |
940560 |
Resource allocation to the project activities:
|
Activities |
Resources |
|
Gap analysis |
Project Manager Project Sponsor |
|
New plan proposal |
Project Manager Project Sponsor |
|
Selection of Stakeholder |
Project Manager Project Sponsor |
|
Project charter preparation |
Project Manager Project Sponsor |
|
Project charter approved |
Project Manager Project Sponsor |
|
Stakeholder Sign off |
Project Manager |
|
Requirement specification |
System Designer |
|
Feasibility analysis |
Project Manager |
|
Project schedule |
Project Manager |
|
Resource management plan |
Project Manager |
|
Cost estimation plan |
Technical manager |
|
Installation program design |
System Designer |
|
Communication plan |
Project Manager |
|
Resources |
Project Manager |
|
Evaluation of project performance |
Project Manager |
|
Cost benefit analysis |
Project Manager |
|
Preparation of test plan and procedures |
Project Manager System Designer |
|
System Testing |
System analyst Quality manager |
|
Evaluating project success |
Project Manager |
|
Network Implementation |
System Designer |
|
Network connection |
System Designer |
|
System Handover |
Project Manager Project Sponsor |
|
Operational Handover |
Project Manager Project Sponsor |
|
Closure Report |
Project sponsor |
|
Monitoring Operation |
Project Manager |
|
Continuous improvement and change management plan |
Project Manager |
The post implementation plan is developed for improving the performance of the project by analysing the gaps and flaws occurred in estimated cost, time, quality, and control. The review of the implementation plan is summarised below in the table:
|
Findings |
Description |
|
Time Management plan |
The successful deployment of the project schedule helps in completing the project on the scheduled date of 25 Jan, 2019. Variance: The variance in the scheduled date of implementation will not occur |
|
Cost Estimation plan |
The project is completed within the estimated cost of the project Variance: The variance between the estimated cost and actual cost is $ 1960 |
|
Project Methodology |
The identification of specific process in the knowledge areas of the PMBOK process group helps in completing the project according to the goal and objectives (Munns, and Bjeirmi, 2012) Variance: Not occur |
|
Goal |
Improved migration of tourist with the development of voice recognition system Variance: The goal is successfully achieved |
|
Resource distribution |
Resources are effectively distributed among the stakeholder as required (Koskela, and Howell, 2014) Variance: Not Occur |
- Development of the quality standards for the project control
- Analysing the flaws and gaps of the existing structure
- Analyse voice of customers
- Identify the areas of improvement
- Identify the root cause analysis of the project variation (Mansfield community, 2013)
- Final upgrading of the project areas of improvement
- Pilot testing of the project
- Evaluation of the test result
- Monitoring the project progress
Conclusion
It can be concluded that the cost estimation plan helps in analysing the variation in the cost due to the change in the market price during the actual set up of the project. The identification of specific process in the knowledge areas of the PMBOK process group helps in completing the project according to the goal and objectives
References
Hans, R. (2013). Work Breakdown Structure: A tool for software project scope verification. 1st ed. [ebook] online. Available at: https://airccse.org/journal/ijsea/papers/4413ijsea02.pdf[Accessed 28 Sep. 2018].
Kaziliunas, A. (2012). Problems while implementing quality management system for a sustainable development of organization (1st ed.). 1st ed. [ebook] online. Available at: https://www.su.lt/bylos/mokslo_leidiniai/ekonomika/2012_4_28/kaziliunas.pdf [Accessed 28 Sep. 2018].
Koskela, L., and Howell, G. (2014). Reforming project management: The role of planning, execution, and controlling. 1st ed. [ebook]. Available at: https://pdfs.semanticscholar.org/10be/3cbd41cd844986ac7a5293a901303cea16ef.pdf [Accessed 28 Sep. 2018].
Mansfield Community. (2013). Introduction to project management. 1st ed. [ebook]. Available at: https://www.mansfield.vic.gov.au/Libraries/Community_Development/Intro_to_Project_Management_Manual.sflb.ashx [Accessed 28 Sep. 2018].
Munns, A., and Bjeirmi, B. (2012). The role of project management in achieving project success. 1st ed. [ebook] online. Available at: https://notendur.hi.is/vio1/The_role_of_project_management_in_achieving_project_success.pdf [Accessed 28 Sep. 2018].
National Learning consortium. (2011). Continuous quality improvement strategies to optimize your practice. 1st ed. [ebook]online. Available at: https://www.healthit.gov/sites/default/files/nlc_continuousqualityimprovementprimer.pdf [Accessed 28 Sep. 2018].
Oliveira, U., Espindola, L., and Marins, F. (2014). Analysis of supply chain risks management researches. 1st ed. [ebook]. Available at: https://www.scielo.br/pdf/gp/2017nahead/en_0104-530X-gp-0104-530X3515-16.pdf [Accessed 28 Sep. 2018].
Patanakul, P. (2010). An Empirical study on the use of project management tools and techniques across project life cycle and their impact on project success. Ebook [Online]. Available at: https://www.researchgate.net/publication/260059419_An_Empirical_Study_on_the_use_of_Project_Management_Tools_and_Techniques_across_Project_Life-Cycle_and_their_Impact_on_Project_Success[Accessed on Sep 16, 2018]
Raid, Sacha, Ritchie, and Brent. (2014). Risk Management: Event Manager’s attitude, Beliefs, and Percieved constraints. 1st ed. [ebook]. Available at: https://research-repository.griffith.edu.au/bitstream/handle/10072/42679/71469_1.pdf?sequence=1&isAllowed=y [Accessed 28 Sep. 2018].
Raz, T., Shenhar, A., and Dvir, D. (2011). Risk Management, project success, and technological uncertainty. 1st ebook. Available at: https://www.researchgate.net/publication/227644860_Risk_Management_Project_Success_and_Technological_Uncertainty. [Accessed on Sep 16, 2018]
