The importance of listening in conflict resolution

An employee’s conflict could be inevitable, however, should never be avoided. Over time, petty grievances can move to long-standing antagonisms that influence overall morale and satisfy the customers. HR managers should be conscious regarding signs of conflict and identify them promptly, bringing employees together to evaluate, resolve and areas of divergence. This report discusses the key conflict resolution practices that HR professionals need to comprehend.  

The key to resolving conflict in the workplace is the competency to listen. Each side should have the strategy to illustrate its role in the conflict and then listen to others who are involved in the conflict. The company can assess whether the breakdown in communication created because of listening to all edges in the conflict. It should also assess where the breakdown created as, it is key to resolve the issues from the workplace (Rahim, 2017).

The company needs to motivate their staffs to pull together despite the conflict. It could be beneficial to improve the workplace. Furthermore, it should initiate team-building practices to support the structure of the team and aids the employees to comprehend about the benefits of working in a team atmosphere. This type of strong teamwork aspect will motivate the staff to resolve the conflict (McKenzie, 2015).

Each person, whether he is right or wrong, is accountable when conflicts created. The company should lead each individual to understand their role and what they could have performed diversely to generate better results, specifically while the conflict influences the employees as a whole. This type of self-awareness also supports each person to perform in the future while dealing with organizational conflict (Helms, and Oliver, 2015).

When the grievance is comparatively minor, and the employer should have a discussion with the workforces to resolve the conflicts is known as informal discussion. In different cases, a significant word is required for preventing the issue through escalating.  A manager should maintain a paper way for all phases of the grievance process such as an informal resolution that it has not been adequately resolved. An HR manager should deal with the complaint as per the formal grievance process and ask the workforces to put his or her complaint in writing form (Yen, et. al., 2017). All managers should have written complaint process in place and HR should make sure that the line supervisor has an understanding about this process.  

After getting the grievance, a manager should perform the research as soon as possible. In several cases, it would be comparatively easy fact finding practices. When the grievance entails other members of employees then, they should be provided an opportunity to offer their own evidence. The discovery procedure relies on the particular condition of the case. Eventually, the purpose of this research is to develop the full facts of grievance earlier any decision is made (Lewis, et. al., 2018).

After conducting the investigation, the HR manager should investigate the staff members. In this way, the HR manager will organize a meeting with complaining workforces. In such a meeting, employees would discuss their complaint objectively in order to keep the emotions in check and motivates a problem-solving strategy. HR manager needs to inform the workforces about the result of research and confirms this in writing and makes sure any recommendations are used. HR manager may recommend the complainant of any suggestions but they should not discuss any action that has taken in against of any other workforces i.e. corrective (Einarsen, et. al., 2018).   

Motivating staff to work together despite conflict

If not resolved internally, may go to the external investigation or to a tribunal

HR manager may go to external research or to a tribunal in case conflicts are not resolved internally. When the employees do not feel the result of the complaint is adequate, they may be provided the opportunity to appeal. When employees wish to appeal, then the HR manager should be confirmed in writing, and bear in mind that it is not legally required for them to discuss whey are appealing the judgment. On the other side, there are different corporation’s policies that incorporate the compliance handling as a need (Baillien, et. al., 2014).

Moreover, best practices may specify an appeal hearing as an HR manager should entail more senior staff member. The workforces have the right to accompanied at the time of the meeting. After the meeting, workforces should be made attentive of the result in writing. HR manager should bear in mind that complaints handling do not dissatisfy workforces who appeal. They should identify a way for attaining the expected outcomes (Reio Jr, and Trudel, 2017).

Main approaches

People who take the competing strategies are resolute in what they consider and need. This approach is beneficial in an emergency situation while the immediate decision is required to make or to resolve an unrecognized concern by using the position of power, strength, and expertise. But, misuse of this style can splash comment, disempower workforces and ruin learning. Thus, there is need to build the confidence and cooperate the person (Rockett, et. al., 2017).

Under the accommodating approach, HR manager practices low assertiveness and high cooperation. They should appear affordable in their decision-making. The supervisor is practicing this style as it depicted that they are peacemakers and willing to produce where possible and want to generate sociability with all. However, too much accommodation makes weak to the manager for taking a feasible decision and declines willingness for transformation at the workplace. Moreover, embracing resilience is a key issue that should be concisely defined by HR manager to strengthen their market’s position (Prause, and Mujtaba, 2015).   

HR manager who does not want to deal with the conflict is likely to avoid it altogether. This strategy dismisses the own concern of manager and those of the other person leaving the conflict unresolved. In some case, this approach is beneficial while an issue should be identified at another time or when a threatening condition tops. Over-exercise of this strategy and the problem will continue to strengthen and discharges at least awkward authentic interactions (Mishra, et. al., 2018). There are different causes to use avoidance approaches such as revealing oneself to rejection, appreciated while employees have contributed towards the issues and willingness to transform.

HR manager may select to collaborate by demonstrating the high extent of cooperativeness and assertiveness in the spirit of representing unity. This win-win approach is preferred while both sides have significant differences, however, to perform the job, everyone accepts to work together. In this approach, the HR manager should consider the consuming time. A collaborating strategy defines that one party can take benefit when insignificant issues are substantial responsiveness and personal obligations are avoided (Rosenman, et. al., 2017). 

Holding individuals accountable for their role in conflicts

A compromising approach is used to resolve the conflict by moderately cooperate and developing assertiveness. It should build a mutually acceptable result. A middle group has been developed while both parties can post a claim to success. HR manager may come across as someone who has no value of the company. Hence, too little compromise can lead to further power struggle and hostilities (Tjosvold, 2017).

Discuss the situation

The initial stage of managing conflict is that it discusses the situation of employees before conducting the meeting towards the solution of the conflict. Human resources manager should contact with each party and try to overcome the conflict issue. Further, each party might be providing their own perspective for managing conflict. The main propose of human resources managers is to analyze the conflict situation form both side in depth (Gilin Oore, et. al., 2015).

After the initial stage, the human resources manager collect information from both sides and formulate in making a fair resolution. Human resource manager could be imperative for accomplishing the aim and objectives of the organization in the least time. Moreover, it could lead to obtaining the reliable result (Pines, et. al., 2014).

After the collection of data, human resource manager could be imperative for making reliable decisions in the context of the conflict management. In addition, it is examined that the human resources manager could give the information to both parties for managing the conflict (Gilin Oore, et. al., 2015).

In this, the human resource manager could make a problem-solving approach for their employees to resolve the conflict issue in an appropriate way. Further, it could also lead to effectively manage the conflict effectively (Pines, et. al., 2014).

In this, the human resource manager could select a specific method to resolve the conflict issues and obtain a reliable result. In addition, it is examined that generation opportunities could be imperative in resolving the conflict and improving the relationship with others. An individual should deeply analyze the situation for eliminating the situation of conflict from the working place. Afterward, a human resource manager should spend some time for predicting new probabilities. In addition, it is examined after spending sometimes human resources manager would be capable to accomplish the goal in the least time (Gilin Oore, et. al., 2015).

Agree on solution

In this, the human resource manager should encourage their employees towards the decision that are made by him. In this, employees would be capable to understand the actual intent of manager for making a reliable decision with respect to the conflict issues (Proksch, 2016).            

In this, the human resources manager should implement the plan into the business activities and evaluate it in the business activity. In addition, it is examined that human resources manager should think about the plan before implementing it in the business activity (Pines, et. al., 2014).        

In this step, the human resources manager could use the conflict resolution procedure for getting mutually-advantages agreements. Moreover, the conflict resolution contract might be effective and realistic to endure the future issue. It might be based on the clear conflict perceptions that are involved in the conflict and particular steps of each partner could lead to making improve the relationship (Gilin Oore, et. al., 2015).

The informal and formal grievance process

Negotiation is the application of particular and purposeful communication form between more than two individuals with respect to resolving conflicts (Proksch, 2016).

Useful negotiation strategies:

The main purpose of every negotiation is that they obtained the reliable result in the favor of situation. In effective negotiation, human resources manager do not focus on I and You. The manager should concentrate on us. Hence, successful negation is the contract in which human resources manager could consider both verbal and written for effectively solving the issues and make a reliable decision (Lipsky, 2015).        

Separate people from the problem

Human resources manager should separate issues on behalf of the issue. If the human resources manager is capable to understand feeling and views of others then they would be capable to easily solve issues of the organization. Moreover, the lack of communication issues could lead to making a reliable relationship with others (Roche, Teague, and Colvin, 2014).

Despite focusing on the position on a subject, the HR manager should imply another opinion on the same subject. HR manager should suggest having a discussion regarding common interest. When a person wants volume discount with vendors as compared to emphasize on the percentage of discount, evaluate whether there are other methods to save money. Each party has the amount of interest as per their positions. Hence, the HR manager should evaluate these interests and remain focused on the solution (Lipsky, 2015).  

It is significant to create plenty of alternative for a prospect result. It is significant to not judge the opinion for completing this. There are some people who refer it as brainstorming due to exercising the creativity. HR manager should entail informal and shifting the issue, assessing it, taking general strategy and involving particular actions. At the time of the evaluation stage, the HR manager should start with a most promising opinion (Proksch, 2016).  

Parties should practice objective criteria while strong, and direct disagreement is available. HR manager should build the objective criteria that may involve scientific studies, legal precedents, and industry statistics. When both sides agree to the validity of data and demonstrate it as a standard they can agree to, and then it is objective (Reade, and Lee, 2016).

HR manager should decline the obstacles to a resolution as some manager use their power, dirty tricks with the refusal of another party to practice ethical negotiation. When power is a concern then the weaker party should build the best strategy for a negotiated agreement. It acts as an alternative for bottom line opinion where parties assess the worst possible result before initiating negotiation (Zhang, Chen, and Sun, 2015). The weaker party should move down alternative that would be worse as compared to best substitute. Power in a negotiation can come from the competency to defeat from the negotiation (Roche, Teague, and Colvin, 2014).  

Key practices HR professionals need to understand

Human resources team will consider many key professionals like human resources director, human resources executives from the project team, human resource officer from another department. Apart from those organizational development group members is also considered as the human resources professionals (Pines, et. al., 2014).

Conducting timely and objective investigations

Conclusion

From the above discussion, it can be concluded that there are certain key conflicts practices that need to consider such as listening, teamwork, and self-awareness. It can be summarised that the grievance process involves informal discussion, preliminary discussion, full internal investigation, and external investigation. It can be evaluated that there are different approaches to conflict resolution such as competing, accommodating, avoiding, collaborating and compromising. There are certain steps to manage the conflicts like discuss the situation, gather information, give information, use a problem-solving approach, generate solutions, agree on solutions, implement solutions and follow up with each other. It can be also concluded that there are certain negotiation strategies like establish shared goals, separate people from the problem, focus on interest, not position, invent options for mutual gains, use objective criteria, and obstacles to a resolution.  

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