Human Resource Management Plan And Responsibility Assessment Matrix For Project

Development of a human resource management plan

1.Development of a human resource management plan

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The aim of the project is to upgrade the website destination for Archives’ Australia. In order to accomplish the project successfully, the HR manager is required to hire professional, skilled and experienced project team members. The website should have to be transferred to the commonly available CMS from a proprietary. The procurement requests to redevelop, host and maintain the services for the website development. Before the final implementation of the website a project plan is developed with activities those are individually needed to be completed within the estimated budget and time as well. The developed planning is given below:

Task Name

Duration

Start

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Finish

Resource Names

Cost

Human resource management plan

130 days

Mon 4/9/18

Fri 10/5/18

$17,232.00

   Project initiation

30 days

Mon 4/9/18

Fri 5/18/18

$4,832.00

      Planning and allocating human resources to the project

5 days

Mon 4/9/18

Fri 4/13/18

Project manager

$560.00

      Project feasibility study

6 days

Mon 4/16/18

Mon 4/23/18

Finance manager

$480.00

      Website analysis

8 days

Tue 4/24/18

Thu 5/3/18

system analyst, system developer

$1,536.00

      Contract with service providers

7 days

Tue 4/24/18

Wed 5/2/18

facility manager, HR manager

$1,120.00

      Gathering functional and non functional requirements

5 days

Fri 5/4/18

Thu 5/10/18

Project manager

$560.00

      Identifying project management tools and other requirements

6 days

Fri 5/11/18

Fri 5/18/18

system developer

$576.00

      Milestone 1: Completio of project initiation phase

0 days

Fri 5/18/18

Fri 5/18/18

Project manager

$0.00

   Project planning

58 days

Mon 5/21/18

Wed 8/8/18

$7,824.00

      Project scope management plan

8 days

Mon 5/21/18

Wed 5/30/18

facility manager

$640.00

      Quality management plan

5 days

Thu 5/31/18

Wed 6/6/18

Project manager ,Sponsor

$1,200.00

      Communication management plan

7 days

Thu 6/7/18

Fri 6/15/18

HR manager

$560.00

      Allotting project manager

6 days

Mon 6/18/18

Mon 6/25/18

Sponsor

$768.00

      Hiring software developer and software analyst

3 days

Mon 6/18/18

Wed 6/20/18

Project manager

$336.00

      Procurement management planning

5 days

Tue 6/26/18

Mon 7/2/18

Sponsor ,Project manager

$1,200.00

      Facility management planning

7 days

Tue 7/3/18

Wed 7/11/18

HR manager

$560.00

      Training and development program planning

8 days

Thu 7/12/18

Mon 7/23/18

HR manager

$640.00

      Team management plan development

6 days

Tue 7/24/18

Tue 7/31/18

facility manager, Sponsor

$1,248.00

      Process improvement planning

6 days

Wed 8/1/18

Wed 8/8/18

Project manager

$672.00

      Milestone 2: Completion of project planning phase

0 days

Wed 8/8/18

Wed 8/8/18

Project manager

$0.00

   Project execution

27 days

Thu 8/9/18

Fri 9/14/18

$3,056.00

      Executing management plan and revision thereto

7 days

Thu 8/9/18

Fri 8/17/18

system developer

$672.00

      Giving project progress review

5 days

Mon 8/20/18

Fri 8/24/18

system developer

$480.00

      Identifying project team members

4 days

Mon 8/27/18

Thu 8/30/18

Project manager ,system analyst

$832.00

      Contract compliance

5 days

Fri 8/31/18

Thu 9/6/18

HR manager

$400.00

      Meeting facility and resource requirements

6 days

Fri 9/7/18

Fri 9/14/18

Project manager

$672.00

      Milestone 3: Completion of project execution phase

0 days

Fri 9/14/18

Fri 9/14/18

Project manager

$0.00

   Project closure

15 days

Mon 9/17/18

Fri 10/5/18

$1,520.00

      Stakeholder signoff

5 days

Mon 9/17/18

Fri 9/21/18

HR manager

$400.00

      Post project maintenance planning

4 days

Mon 9/24/18

Thu 9/27/18

Project manager

$448.00

      Final project document submission

6 days

Fri 9/28/18

Fri 10/5/18

Project manager

$672.00

      Milestone 4: Completion of project closure phase

0 days

Fri 10/5/18

Fri 10/5/18

Project manager

$0.00

2.Creating a responsibility assessment matrix

For each activity, individual human and cost resources are allotted and the RACI matrix for this particular project is mentioned below:

Activity

Project manager

Finance manager

HR manager

system developer

facility manger

project sponsor

System  analyst

Project initiation

Allocating human resources to the project

R

R/C

R/A

A

R

C

I

Project feasibility study

R

C

I

R

 R

C 

I 

Website analysis

R

R/C

R/A

A

Contract with service providers

R

C

I

R

R/C

R/A

A

Gathering functional and non functional requirements

R

R/C

R/A

A

R

R/C

R/A

Project planning

R

R/C

R/A

A

R/A

A

R

Project scope management plan

R

C

I

Quality management plan

R

C

I

R

R/C

R/A

Communication management plan

R/A

A

R

C

R/A

A

R

Allotting project manager

R

R/C

R/A

A

R

C

I

Hiring software developer and software analyst

R

C

I

R

R/C

R/A

Project execution phase

R/A

A

R

R/C

R/A

A

R

Executing management plan and revision thereto

R

R/C

R/A

A

R/A

A

R

Giving project progress review

R

C

I

R

R/C

R/A

Identifying project team members

R

R/C

R/A

A

C

I

Contract compliance

R

R/C

R/A

R/A

A

R

R/A

Project closure phase

I

R

C

I

R

R/C

R/A

Stakeholder signoff

R

R/C

R/A

A

R

C

Post project maintenance planning

R

R/C

R/A

R

C

I

Final project document submission

A

R

C

I

R

R/C

R/A

3. Project closure and post implementation report

Project mane

Upgradation of the Archives website

Date

Please fill

Author

Please fill

Project sponsor

Australian Gov

Senior user

Please fill

Senior supplier

Microsoft/OS linux

3.1End project report

Target tolerance

Planned

Actual

Details

Project starting

Based on the  project requirement the project manager has planned to start and complete the project within 105 days

 Due to lack of experience the project took 130 days for final completion.

The delay behind the project completion was lack of experienced project team members.

Project planning

Development of advanced common use proprietary content management system or open source software

 Open source software

Due to lack of project planning components

Project execution

Gathering supporting SLA

SLA gathering

The project time and budget both are absolutely  correctly estimated

Project closure

Service requirements gathering

Proposed objectives gained

  

Human resources

Communication

Project manager

Open inter-organizational communication

Finance manager

Open communication

System developer

Open communication

System analyst

Open communication

HR manager

Open communication

3.2 Project closure reflective report

The project closure report is the final document that displays all the features of the website. In order to prepare this project, initially I have analyzed the features of the existing websites of Archives. Then, I have planned for additional requirements those can eventually resolve the issues that are hampering the project outcomes. For redeveloping the website, I have thought of external hosting for update and post implementation changes. I think the website must add GET, POST, PUT and DELETE data using the concept of Application Programming Interface (API) within the allotted timeframe. Again the API must contain mix official records and user granted content as well. I think the website will be enough user-friendly, compatible, reliable and accessible. In addition to this, I have also thought about the privacy and security of the website which ensures that none of the unauthenticated user will be able to access data from the server.  The prototype or authentic design is approved by the project sponsor.

4. Project evaluation report and post implementation report

The final project evaluation and post implementation project implies the human resources, communication and stakeholder area associated to the project “redevelopment of the website of archives”. In order to reduce the workload from the project team members I have divided the total project in small segments and for each segment cost and human resources are allotted also. I think that, for developing the project open communication is the best way to communicate. It will help the project manager and the project team members to communicate with each other. The system developers are responsible to track the day to day technical upgrades. All those technologies should be incorporated to the newly developed system.   

4.1 Ongoing risks 

Issues ID

Risk summary

Proposed action

Financial risks

Due to incorrect feasibility study the developers faced major commercial risk

At the project initiation phase feasibility study should be done based on the project resources.

Communication error

Intra organizational conflict raised

Open communication should be implemented

Lack of security  

Due to adoption of lack of encryption technology in the newly build website, outsiders can easily access data from the server.

Proper encryption algorithm should be incorporated

Web application error

Due to monitoring and controlling error, applications may fail to meet the requirements.

SLA and other license for running the application should be incorporated

5.1 Identification of findings and Lesson learned into future projects

Lesson no

Situation description

Outcome

Impact

Lesson learned

1

Before implementing the redeveloped website it is necessary for the project team members to analyze the existing system.

Meet the preliminarily prepared website objectives.

Positive

I have learned that, database reports for listing and exporting all user generated contents, website visitor statistics are needed.   

2

Administration module should have to keep secure

It can remove rater edit all the user added contents.

Positive

Proper encryption mechanism must be incorporated to minimize the

3

Proper delivery of the website application and operation

Deliver a secured and efficient website to the users.

Positive

Proper delivery will lead to create proper orders for the orders.

5.2 Control and tools

Lesson no

Control/ tool used

Positives

negatives

1

Project change management control tool

Yes

–

2

Project claim management

Yes

  

6. Identification of skill development/training needs to be applied in HR communication and stakeholder management

In order to avoid organizational conflicts and develop the redesigned website for the consumer, proper training programs should be arranged and the applied programs are as follows:

Problem resolving and conflict resolving skills: It is essential for the project team members to have proper conflict resolving and problem resolving capability to make sure that the project is meeting its desired requirements. This skill is very essential as it will help them in reducing issues that the team members refer to various project documents.  Professional motivation and leadership of the project managers will help them to gain these skills.

Training and development program: Project training and development program should be arranged by the project manager to make the team members familiar to their job roles. Project managers should process knowledge regarding good conflict skills. Regular conversion and team conversation will help the project team members to keep themselves engage to their job roles.

References:

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