ICT Project Management For Farming Equipment – Globex
- December 21, 2023/ Uncategorized
Team Details
Team details: A team of four members is formed for this project. The personal details of each of the team members associated with the TAHS project is represented in the table below-
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First Name |
Last Name |
Mobile |
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Project description: The Globex Corporation was founded in the year 2013 as a result of a merger of two large regional business associated, which are Riverina Precision Farming, and B T & Sons Farming Equipment. The head office of the Globex Corporation is located in the Riverina Region of NSW. The aim of the organization is to provide reliable and value for money agricultural solutions to the its clients. A similar project has been undertaken by the Globex which is the training and apprenticeship program by the high school students.
The corporation has an experience of over 30 years in the field of agricultural business. The TAHS program undertaken by Globex mainly intends to help the high schools students in gaining work experiences. This is a training program that aims in increasing the employment opportunities of the students in the field of farming solutions specialists. The organization has decided that a computer based system will be used for managing the entire TAHS program. For this program, collaboration between the schools, farming equipment manufacturers and the representatives of Globex is needed. The program will include the need for certain information such as name, year of school, residential area and the preferred skills. The computer reporting system that is to be developed will include the student details, apprentice tracking and skills requirements. Since Virtucon is a long standing client of the Globex, Virtucon has been given the task of managing the project that deals with the development of a computer based system. The computer based system that is proposed should be able to manage and analyse even the complex information is an easier manner. This will make the computer based system that is being proposed, quite efficient and profitable for Globex. A project plan will be developed after the team set up so as to ensure that a planned approach of implementation of the project by Virtucon is followed. This is an important project for Globex as it aims in increasing the employment opportunities of the high school students.
A team charter is prepared in order to list down the roles and responsibilities of the team members by evaluating the skills and the knowledge inventories. The details of the team communication is further listed in the following table-
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Skills & knowledge inventory |
Member 1: Please Insert the name of the member |
The member has the basic project management knowledge and has an excellent leadership skill. Thus the team member has the capability of team management and leading the team. |
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Member 2: Please Insert the name of the member |
The team member has knowledge about the 10 process groups and knowledge areas of PMBOK. The team member has a skill of appropriate project scheduling and development of a project plan. This team member can therefore assist the project manager in preparation of a project plan. |
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Member3: Please Insert the name of the member |
This team member has knowledge and excellence coding skills. This member can help and provide guidance to the coding team of Virtucon. The Virtucon has been given the responsibility of developing the computer based system for efficient management of the TAHS program. |
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Member4: Please Insert the name of the member |
This member has excellent knowledge of database management and has skill of managing SQL/Oracle server. This member can therefore help the technical team of Virtucon in management of TAHS project. |
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Roles and Responsibilities |
Member 1: Please Insert the name of the member |
The member is given the role of leading the project team and is responsible for ensuring that the team is working as per the project plan that is being developed. |
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Member 2: Please Insert the name of the member |
This member will be assigned the role of project manager and therefore has the responsibility of development of a project plan. |
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Member3: Please Insert the name of the member |
This member is assigned the role of a coder and has a responsibility of working on the codes of computer based system |
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Member4: Please Insert the name of the member |
This member is assigned the role of database administrator and is assigned with the responsibility of managing the database of computer based system that is developed. |
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Team communications |
Week-5 |
4th January, University Campus |
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Week-6 |
10th January, University Campus |
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Week-7 |
15th January, University Campus |
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Communication and sharing methods Team communication is important in order to communicate the project status and details about the progress of the project with the team members. The communication vehicles that will be followed by the project team include, telephone, face to face interview, conference calls and emails. The sharing method for the status and the progress update of the project is mainly email. Team communication will be ensured on a regular basis in order to discuss the various issues associated with the management and implementation of the project. The team communication will be documented in form of soft copy so that it can be easily shared via email attachments. |
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Team rules & expectations (previous experience as team member , team values, code of ethics, rules & expectations) |
Member 1: Please Insert the name of the member |
Previous Experience This member has a positive experience of previously working with the team Team collaboration, which is a team value is important for this team member Code of Ethics Honesty and Integrity will be followed in team management Rules and Expectations It is mandatory for the team to complete the project within the schedule specified. |
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Member 2: Please Insert the name of the member |
Previous Experience This member has a positive experience in management of a team. Team Value Timely dispute resolution is a team value that is followed by this team member Code of Ethics Each team member will be given an equal opportunity to provide their views regarding the management of team Rules and Expectations It is mandatory for the team members to follow the project plan during project implementation. |
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Member 3: Please Insert the name of the member |
Previous Experience This member has a positive experience in management of similar projects. Team Value The member will be guiding the technical team whenever needed Code of Ethics The decision making process will be transparent and unbiased Rules and Expectations According to the team rule, honesty and integrity will be maintained in working as a team. |
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Member 4: Please Insert the name of the member |
Previous Experience The member has a positive experience of team management Team Value The project will be implemented with minimal delay. Code of Ethics Professional Competencies will be maintained while implementing the project. Rules and Expectations The team is expected to complete the project within the set deadline. |
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Signatures |
Member1 |
Please Insert the Signature |
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Member2 |
Please Insert the Signature |
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Member3 |
Please Insert the Signature |
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Member4 |
Please Insert the Signature |
Project Description
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Week-5 |
Organiser |
Scribe |
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Meeting regarding the project specifications |
Member 1: This member will head the meeting. The Meeting will involve Globe in order to discuss the project specifications and the requirements of the computer based system that is to be developed by Virtucon. |
Member 2: This member has the responsibility of documenting the meetings minutes. The outcome of the meeting is expected to finalise the requirements and the specifications of the project. |
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Week-6 |
Organiser |
Scribe |
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Meeting Regarding the Development of Project Plan |
Member 2: This member has the responsibility of organizing the meeting. The meeting will involve both Globex and Virtucon. It is essential to develop a project plan so that the project is implemented according to identified project requirements and specifications |
Member 1: This member is responsible for documenting the meetings minutes of the meeting. The outcome of the meeting is expected to finalize the project plan that will be followed for implementation of the project. |
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Week-7 |
Organiser |
Scribe |
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Meeting Regarding the Coding Specification and Coding Schedule |
Member 3: This member has the responsibility of organizing this meeting in presence of Virtucon. This meeting is expected to discuss the coding problems that the project might face. |
Member 4: This member is responsible for documenting the outcomes of the meeting. The outcome of the meeting is expected to resolve the issues associated with the coding of the computer based system for TAHS. |
Part 3 (Group)
3.1 Identify stake holders in the case study and fill in the table
The main stakeholders and their plan for communicating the project needs is documented in the table below-
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Stakeholder name |
Information to be shared |
Frequency of information exchange |
Location of information exchange |
Purpose of communication |
Mechanism (hard copy, PDF, PPT, DOC) |
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Who |
what |
when |
Where |
Why |
How |
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Globex |
Project Specifications |
Monthly |
Globex Head office |
To inform the project team about the accurate specification of the TAHS project and the computer based system that is to be developed |
Hard copy and PPT |
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Virtucon |
Project Plan |
Monthly |
Virtucon Head Office |
To inform the project team about the project plan that will ensure that the project is being implemented according to the objectives and the specifications provided by Globex |
Hard copy and PDF |
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Project Progress |
Weekly |
Project Site |
The Project Manager is responsible for communicating the project progress, project needs and status of the project that is being implemented. |
DOC file |
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High School Committee |
Project Needs |
Monthly |
School Campus |
To communicate the project needs so that the system that is being developed is able to meet the major requirements and the specifications of the project. |
Hardcopy and PDF |
The gives an idea of the associated stakeholders and the communication plan for each of the stakeholders associated with a project. The communication plan that is development will help in ensuring appropriate project reporting to all the associated stakeholders of the project so that the chance of stakeholders’ dissatisfaction is less.
This project has helped me in gaining an understanding of the different project management tools and techniques. Knowledge about appropriate project management tools is necessary in order to ensure that the project is being implemented according to the plan. This further increases the probability of success of the project. I have understood that having proper leadership skills is essential in order to ensure that the project team members are working as per the project specifications. An excellent leader necessarily posses appropriate communication skills to communicate the issues with the team members and to lead the project team towards successful completion of the project. Therefore, appropriate communication skill is an important consideration for the project management team.
It is therefore essential for a project manager to be a good project leader in order to effectively manage a project team. The project manager should posses an appropriate problem solving ability so that the major issues in a project can be solved in an appropriate manner. Apart from that, the project manager should be an excellent team builder so as to lead the team towards appropriate project completion. Apart from that it is essential for the project manager to maintain honesty and integrity in team management. Furthermore, a project manager is needed to be focused in order to achieve the project goals. These leadership qualities of the project help a project manager in successfully executing a project and further helps in ensuring that the project is implemented according to the given project specifications.
The project manager should have knowledge about the technique of appropriate project scheduling and budget estimation in a project. Apart from that, a project manager should have proper negotiating skills to control various aspects of a project. A project manager needed to have an idea of appropriate risk management process and risk control mechanism in successful management of the project.
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