Operational Plan Analysis

Discuss about the Organizational Resources For Professional Development.

Operational plan is an effective process within the business to develop understanding regarding the work function of the firm (Kovach, Hora, Manikas, and Patel, 2015). Business resource is also related with the operational plan for the development of the project. To understand the process in the most effective way four task is being performed in this assessment. Each of the task provide suitable description regarding the process and analysis of the various activities that is being performed by the business within the market.

The operational plan of the XYZ School clearly provides the view that the purpose of the project is to provide superior quality of maintenance as well as development for the school. The primary purpose is to maintain the 6 key principles of the school for the benefits of the students, teachers, parents and school.

The objectives are as follows:

• To provide outstanding academic as well as co-curricular programs
• To encourage the students in excellence for learning, academic activity and other personal activity
• To provide happy and dynamic education environment to the students

The primary stakeholders of this project is the executives and the management of the school, then the teachers and the faculty members, along with the students and their parents. The operational plan clearly show that the 6 key principles have great impact on the stakeholders of the project where government regulation along with the financial and the risk management team of school are also involved.

The operational plan of XYZ School is having 6 different key principles and for each of them they have separated key targets. The key target of the project clearly show that the school wants to improve their education system and be in the position of top 25 in Australia. For the principle of teaching and learning it can be seen that they are having the target to strengthen the teaching program within the school. The parents also need to have the effective contribution for the teaching program within the school. Another key target of the school is to provide pastoral care to their students so that parents have the level of well satisfaction with the school activity. The school maintains an effective and strong communication policy with the students to develop their education level. Furthermore, the school key target is to enhance the enthusiasm in every students so that they participate in various co-curricular activities within the school premises. School is also having the target for their operating budget to reflect at least 5% surplus. These are the key target of the school operational plan for their development and improvement in the activity.  

Project Purpose and Objectives

The human as well as the physical capacity that is required for the implementation of the project is that they need support from all the teachers and the faculty members of the school. In this they also required help from the students and their parents.

The listed resources that are generally required for the support of the planned activities are the people, capital as well as the material goods. In this case the people are the management team of school then the teachers and students. Capital is the required budget of the project along with the various equipment and the technical infrastructure.

The resources are very much suitable for the relevant target of the school project. In this all the teachers and the students are involved who will be required to develop their activity and their academic knowledge within the field.

The resources that are identified within the project helps to maintain the strategic objective of the school for their project development (Gao, 2017). All the resources that are included with the physical, material as well as the people helps to develop effective action for the school.

The human resources of the project is beneficial for the school to maintain their academic activity along with the development of education system for the students. All the identified resource of the project is suitable and effective for the development of suitable objectives within the process. It can be seen that the resources is quite effective for the project to develop their business in the field.

Project Budget of XYZ school for the year 2012-2016
Project task	Labor cost ($)/month	Material cost ($)	Other cost ($)	Total per task ($)
Curriculum activity	600	500	500	1600
Teaching and learning	600	1000	500	2100
Pastoral care	600	800	500	1900
Co-curricular program	600	600	500	1700
Student leadership	600	500	500	1600
Financial and risk management	600	500	500	1600
Total	3600	3900	3000	10500

The funding that is required for the development of the project will be gathered from the school tuition fees then the co-curricular activity in the school and also from the investor of the school management team.

The tactical risk in the project are the interest of the students, along with the satisfaction level of the parents for the various educational as well as academic activity of the students. To mitigate this risk the strategies that is being utilized by the school is to access the students with the broad range of opportunities for their learning. Another risk that is being faced by the school for their implementation of the project is regarding the participation of students for the co-curricular activity. To mitigate this risk, strategies like outdoor activity along with the formal reporting and the teamwork activity in the school premises. There are various strategies that is being used by the school project to maintain their activity in the field.

Project Stakeholders

The process for the reporting and monitoring are as follows:

• Yearly Work plan for the project
• Yearly progress report of the project
• Final report at the end of 4^thyear on the progress of the project

The monitoring for the success of the project will be based on the various activity that is being used by the number of students. The participation of the teachers as well as the parents of the pupil in the various academic activity of school provides the view on the progression of the project for the following years.

The organization Amazonia is the food manufacturing company that provide various range of Acai berry juice to the market of Australia. The resource management plan along with the various template is being provided in this assessment for the development of the firm.

The organization Amazonia is the health food company that is based in NSW and they produces the various range of Acai based products especially for the Australian market. The founder of this business is Dwayne Martens and it is started with the share of business for the import of Acai berry from Brazil. The organization have developed in the wholesaling market with their product and they have the revenue of almost 2.8 million dollar that also after three years. This business is based on the sole proprietorship business as the owner of the firm brought the share of one business from the company.

The organization is having the suitable and effective position in the marketplace and this can be understood with the expansion of the firm. It can be seen that their health food product is heartily accepted by the people of Australia and for that the revenue of the firm within 3 years have reached 2.8 million dollar. The organization is also planning to launch two new juice products in the market of Sydney West.

The key activity as well as the area of operation of the firm are as follows:

• Purchase the Acai berry from Brazil which is popular food over there
• They manufacture various products like juice bar from the Acai berry
• The organization also provide wholesaling to the supermarkets, then they have cafes and so on
• The organization distribute their products in the most suitable and effective way within the market (Bratton, and Gold, 2017)
• Acai based products is distributed to various supermarkets along with the health stores and the juice bars for their customers

The legal and ethical requirement for the organization to develop their resource management plan are as follows:

• Federal law of Australia along with the state law is effectively required (McKinley et al., 2017)
• International law for the human resource requirement within the firm
• Equal Employment Opportunity law also need to be maintained by the firm
• Ethical leadership along with the fairness and justice is also required for the firm

The list of resources that are required for the firm are as follows:

• Financial resources to maintain the funding as well as the expenditure of the firm
• Human resources are the strength of the firm to perform various activity within the market (Wolf, and Floyd, 2017)
• Educational resources is also required to provide effective training to the staff members of the company
• Physical resources is required where the proper workplace along with the information system is provided

The stakeholders of the firm are the customers, staff members along with the shareholders and the investors of the business. Internal consultation is the process which help the staff members to maintain their working function in the firm. The process for the development of effective internal consultation is to provide highly effective communication program among the HR manager and the staff members of the firm (Bryson, 2018). Suitable training program along with effective meeting session is required to maintain the employees.

Key Targets

Development of Purchase policy and procedure

The purchase policy of the firm show the expansion of the firm and these are:

• People from various age group can have this products
• The price of the product starts from the range of 15 dollar
• The organization preferred the suppliers of Acai berry from Brazil
• The best suppliers of Acai berry is being selected by Amazonia
• Maintain the working function and the pricing strategy of the firm

The quality control guidelines are as follows:

• The products have the ingredient listed on the can for the customers
• The raw material used for the various products need to be farm fresh
• Export Quality Control and Inspection System is required to maintain the product quality (Briassoulis, 2017)
• Maintaining suitable warehouse for the storage of product in the most healthy condition
• Process suitable laboratory analysis for the inspection of food quality

The re-order or the inventory policies of the firm are as follows:

• R,Q which is the fixed replenishment point or the fixed replenishment quantity policy
• s,S policy is the minimum or the maximum inventory for the organization (Fox, and Cowan, 2015)
• Demand flow policy makes the re-ordering process much easier
• BaseStock is the R,Q policy that is being utilized by the firm

The process for the allocation and the distribution of the products are as follows:

• The allocation is based on the market demand
• The target period is based on the supply of the products
• The distribution of the products done to various places like the shopping malls and the health food centers
• Distribution is done for the development of effective food for the customers

Elements	price
Salaries and wages/ employees	40,000
Company benefits	50,000
Training and development	20,000
Recruitment process setup	30,000
Consultant and the contract service	20,000
Office equipment	15,000
Supplies	5000
Travel cost	10,000
Total	190,000

The budget of the firm provides an effective view of the resource management planning of the firm for the development of their products within the market. The organization is having the most effective and the suitable working function to develop their business within the market.

Template 1: Request for Quotation

Name of the agency
Reference of Agency file
Date of RFQ
Response for time for quote
Work specification
Proposed order date
location
Commonwealth materials
Contract materials
Confidential information
Security information requirement
Additional data requirement

Template 2: Purchase Order

Name of Supplier:

Address:

Contact information:

Name of buyer

Address

Contract information

Quantity	Description	Unit Price	Amount
Total

Delivery address:

Delivery date:

Payment term:

Authorized by:

Template 3: Purchase Authorization Form

Date:

Vendor name:

Address:

Contact number:

Purchase process:

Purchase with P-card or the purchase order

Will be picked up or will be shipped

Shipping information: ground, 2day or overnight

Product description	Unit price	Item total	Will be used for
Shipping and handling

Backup documentation:

Template 4: Compliment and complaint form

Name:

Address:

Contact information:

Select either Compliment, complaint or Feedback

Provide detail:

Date:

Executive Summary

The organization Amazonia is having the suitable and effective process for the implementation and the monitoring performance level of the firm. For this process the planning for the implementation is effectively carried out within the firm.

Operational objective and outcome

• To understand the process of implementation and monitoring
• To understand the importance of implementation planning
• To evaluates the work breakdown structure of the firm

The primary stakeholders of the firm are the investors, customers, staff members, suppliers, creditors, firm management, union and all the people who are directly or indirectly is associated with the firm.

Project implementation schedule provides the suitable and effective view for the work in progress within the firm (Shephard, Shephard, Dimech, and Best, 2016). It also provides suitable knowledge on the time requirement for the successful completion of the project.

Work breakdown structure is the key project’s deliverables that help to manage the teamwork of the firm in the most effective way (Qiu, and Yang, 2018). This shows the working process of the firm to maintain their various actions in the field.

Resource acquisition plan

Resource acquisition plan generally focus on some of the factors and they are:

• Wealth
• Social status
• Genetic information
• Childcare
• Personal history
• Salary

This plan consist the benefits for the stakeholders of the firm and also it help to maintain the performance level of the company.

Elements	Price
Interview setup	5000
Salary of Faculty members for interview	10000
Recruitment advertisement	5000
Room rent	5000
Software used for candidates shortlisting	5000
Total recruitment process setup	30,000
Training program	10,000
Lecturers and trainers wages	10,000
Total training and development	20,000

The risk is within the financial as well as the working process of the firm and this can be eventually mitigated with suitable and effective strategy. The financial risk of the firm can be mitigated with continuous monitoring at the expense of the firm.

Identification of Identified Resources

The performance of the staff members within the business is being measured with the help of key performance indicators (Gao, Chen, Mei, Huang, and Xu, 2017). This help the firm to maintain the operational function of the staff members to reach the organizational target.

On the job team training is being provided by the firm so that new recruitment along with the existing employees get suitable and effective training for the development of the firm. Training is essential to provide suitable development process for the organization.

Process for recruitment and induction of new employees

The process for recruitment

• HR planning
• Job analysis
• Decision to recruit
• Selection of the resources and the methods
• Implementation of recruitment program
• Evaluation of recruitment program

The process of induction of the new employees is done with the suitable and effective training as well as development program (Amini, Moghaddam, and Karabasoglu, 2017). This help to maintain the activity of the firm in the most effective way to provide working function for the employees.

Job role and responsibility

The job role and the responsibility of the HR manager within the organization is to maintain the employees’ relationship along with the various training facility for the firm. Recruitment of the candidates along with the compensation benefits and the wages of the firm is being maintained by the HR managers of the firm.

The development process for the employees in the firm is done with the help of effective training process. This allows the organization to capture the working function of the firm and also it help to manage the suitable and effective operational process

The training process that is being utilized within this organization is the on-the-job training process (Genovesi, Carboneras, Vila, and Walton, 2015). It helps the workers to get knowledge practically while performing their activity in the field. This effective for the firm to maintain the performance level of the staff members and also help them to gather suitable working knowledge.

The organizational policies help to maintain various activity in the field. This allows the staff members to identify their working function within the market and provide a valuable function for the firm (Ashtiani et al., 2017). The organizational policy is to get attentive and hardworking employees for the firm.

Budget performance and profits

The budget of the firm clearly shows that the organization is having the most effective development process within the business. The recruitment and the selection setup process required 30,000 dollars whereas the training program required 20,000 dollars. Other resource budgets help the firm to maintain various activity in the field.

Project Budget

The area of the satisfactory performance level of the employees shows that the firm is having effective and suitable working function in the firm (Mamic, 2017). The workers are providing their 100% on the job for the uplift of the firm in the market. This is one of the satisfactory performance by the workers of Amazonia. They eventually help to build two new juice bar for the firm.

The organizational conflicts along with the lack of effective communication within the organization is the process of unsatisfactory performance. It directly create impact for the firm to maintain their working function and to provide suitable and valuable function for the firm.

The primary gap in the implementation process can be solved with the help of monitoring the employees (Siami-Irdemoosa, Dindarloo, and Sharifzadeh, 2015). It can be seen that effective monitoring process along with the coaching allow the firm to attract the employees and solve their issues.

The implementation state within the organization is carried out with the effective change management process (Letourneau, McCart, Sheidow, and Mauro, 2017). In this, the employee resistance is the vital factor but it is developed with the help of the working function. It also provides the effective ability of the firm for taking the plan to action and delivering it in the market.

Operational plan is the process that provides the clear picture of the organization task as well as responsibilities with the goal as well as objective of the firm (Parmenter, 2015). It is the plan for the implementation of the strategies that is controlled through the strategic plan. Strategic planning process is the outline for the goal of the firm in the long term. In this the operational plan is the basically the work plan of the firm (Shi, Zhao, Zhou, Wang, and Bell, 2017). In strategic planning process operational plan help to maintain a clear focus on the organizational objectives.

Improve public relation: This help to maintain competition level in the market which also help to attract the customers. Contingency plan helps to maintain the position of the firm as well as avoid the risk of loss (Huntington et al., 2015).

Reduce uncertainty risk: Contingency plan work as the backup plan for the firm as it can be seen that the future is unpredictable (Bowers, Oser, Salas, and Cannon-Bowers, 2018). These backup plan help to maintain the situation of the firm.

Continuity of the work: Contingency plan help the firm to maintain a continuation of the work as there is numerous way can be utilized for the firm activity. 

Risk and Mitigation Strategies

Communication: It is one of the primary issues that are related to performance as lack of communication lead to poor performance level.  

The solution for the issue: Communication needs to be practiced by the team members to provide an effective solution. Various communication program needs to be developed by the firm.

Trust: It is also an issue that is faced by the team for their performance level. Without trust, a team cannot perform well in the market (Michalko, 2014).

The solution for the issue: Trust is gained with effective communication and sharing of every detail with the team members. The practice of not hiding a single thing from the team members need to be performed.

Brainstorming: It helps to encourage the open expression for any ideas that have the ability to solve the problems with the project management (DuBois, Hanlon, Koch, Nyatuga, and Kerr, 2015). These helps the managers to select the best solution from all the possibilities.  

Data collection: It one of the simple way to solve the problem within the project management. In this process the data regarding the project management issues is being collected and thorough analysis is done which help to make suitable decision for the project.

The project budget is the summation of the total monetary requirement for the project to achieve the particular goal and objectives (Kerzner, and Kerzner, 2017). It helps in the estimation as well as control the cost of the project for the firm.

The key deliverables of the project management are as follows:

• Training sessions
• Managing the scope
• Resolving the issues
• User manual
• Budget control
• Human resource management

Human resource management: It helps to manage the people as well as the organizational structure of the firm (Marcelino-Sádaba, Pérez-Ezcurdia, Lazcano, and Villanueva, 2014). It also helps for the recruitment process along with the training and development, the performance management, compensation and the payroll is maintained by this system.

Financial management: It helps the firm to manage the financial assets as well as the liabilities of the firm and the project management. It helps to maintain various financial activity in the field for the betterment of the process.

Benefits for risk management in project are as follows:

• Helps to anticipate the uncertainties in the project
• Communication process is elevated
• Helps to make better decision
• Budget is almost appropriate (Monczka, Handfield, Giunipero, and Patterson, 2015)
• The success rate of the project is effectively set
• Team have a focus for achieving the project goal and objectives
• Manage the expectation of the stakeholders
• Document the risk as well as the associated response for the project management

The reason that create potential risk are as follows:

• Financial risk
• Poor management
• Ineffective leadership
• Lack to track the project progress

Steps for ensuring workplace safety regarding the usage of new equipment within the firm:

• Create safety manual for the workers
• Inspect the new equipment while purchasing them
• Train the employees with the new equipment (Helfat, 2017)
• Maintain effective communication with the workers regarding the working function of the new equipment
• Investigate any kind of incidents that occur to any other organization due to the usage of the new equipment
• Maintain the records of the equipment

The process are as follows:

• The requirement of the business for the development of equipment
• Once the need for the equipment is established then the purchase process is maintained
• In the purchase process the testing of all the equipment is done effectively (Tatli, Nicolopoulou, Özbilgin, Karatas-Ozkan, and Öztürk, 2015)
• The equipment are then acquired by the firm to use it for the productivity process
• After the acquisition suitable training is provided to the employees
• The business is performed in the most effective way for the firm to maintain their products

The organizational policies and the procedure that is effective for the firm to purchase any kind of equipment or the other resources are as follows:

• Procurement activity of the firm to get effective funds for the acquisition of goods
• Purchasing agreement for getting effective products and the various resources from the field
• Change management policy helps the firm to analyze the change within the company and provide suitable decision for the acquisition of the product

The four key legislation which have the effect on the operation that is being performed by the business are as follows:

• Business structure and it help to maintain the organizational working process of the firm in the market
• Leasing premises is also useful for the organization to maintain their lease and their organizational premises in the most effective way (Mache et al., 2014)
• Employment is another legal policy that is being followed by the firm to maintain the employees
• Risk management helps the firm to analyze any kind of risk within the organization and provides effective resource to deal with it

Reporting and Monitoring Process

The resources that are effective for the business operation are as follows:

• Financial resources as it help the firm to start-up the business and also maintain the capital of the existing firm
• Human resources is essential for the firm to maintain the working function as well as the development of the organization in the market (Akiba, Wang, and Liang, 2015)
• Education resources is also essential to provide effective training to the staff members of the firm
• Physical resources is the properties or the equipment within the organization that help to develop business
• Emotional resources is effective for the entrepreneurs to start their business in the market

Conclusion 

The paper eventually concludes the facts that the operational plan along with the various organizational process is required for the development of business within the market. It also concludes that business resources are the effective and the most suitable function for the firm to develop their products within the field. It can be seen that various resources are being used by the organization to maintain their position within the market and this help them to maintain working process within the market. The paper also concludes the facts that operational plan along with business resources have the ability for the successful completion of the project.

References

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Project: Develop a Resource Management Plan

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management team of school are also involved.