Project Charter For Yes Chemist SAP Implementation Project

December 22, 2023/

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The Aim of the Project Charter

The aim of this project charter is to identify the objectives and the requirements of the project. The major deliverables of the project and the milestone of the project are also discussed in the project charter. The project charter acts as a guide to the project team in system implementation.The beginning of the project will be followed by the authorization of the project.

Project summary

The project aims in replacing the existing accounting system and other business processes of Yes Chemist to implement and install the SAP S/4HANA for SAP Business All-in-One. The execution of the project will help yes Chemist in managing the business processes in a more systematic manner. The entire project will be segregated in a number of phases so that the project can be delivered successfully. The project is expected to take a year for completion.

Project Requirements

The significant project requirement is preparation of the server room for installation. Certain modifications in the server room are needed and for that the certain portion of the server rooms will be needed to demolish. Apart from that, conversion of data is a significant requirement of the project as well.

Major Deliverables/Milestones

The deliverables along with the key milestone of the project is represented in the following table-

Project Initiation and Requirements Gathering

System Implementation

Data Conversion

Integration and Testing

Documentation and Training

Acceptance testing and Sign off

Brief schedule

The table below represents the major project deliverables and the key milestone of the project. The table below represents the details of the tasks that the project will undergo.

Table 1 Brief project schedule

Entry Type	Description
Phase	Project Initiation and Requirements Gathering
Task	Gathering the Functional Requirements of the Project
Task	Preparation of new System Design according to the customers’ expectations
Task	Documenting the requirements and design
Task	Preparation of Project Plan
Phase	System Implementation
Task	Server rooms modification
Task	Designing the system
Task	Coding the system
Task	Installation of Hardware and Software
Task	Installation of Hardware and Software
Task	Server Installation
Milestone	M1: Completion of Server Installation
Phase	Data Conversion
Task	Understanding the legacy Data Structure
Task	Setting up of the automated Data extractor and Script Development
Task	Validation and cleansing
Task	Development of Automated Script
Task	Real Time instance Test
Task	Defect Rectification
Task	Manual Data rectification
Phase	Integration and Testing
Task	Integration of new system with e-gaate feature
Task	Completion of comprehensive end to end testing
Task	Testing of live e gate instance
Task	System Integration Testing
Milestone	M2: System Installation
Phase	Documentation and Training
Task	Development of functionality Manual
Task	reviewing the standard SAP that is implemented
Task	Customization of the training programs
Task	Planning the training session
Task	Training the users
Phase	Acceptance testing and Sign off
Task	Completion of hardware and software installation
Task	Completion of data conversion
Task	User acceptance testing
Task	Payment completion
Task	Client Sign off
Milestone	M3: Completion of Training and Sign Off

Key costs

The table below provides the details of the estimated project cost that the project will consider.

SAP Licensing Fee	$150,000
Cloud hosting	$6000
Cost of demolishing	$15,000
Virtual servers cost	$3,000
Project Manager (Charge/hour)	$195
Business Analyst (Charge/hour)	$130
Technical Writer (Charge/hour)	$95
Trainer (Charge /hour)	$115
Systems Integrator (Charge /hour)	$105
Application programmer (Charge /hour)	$95
Technical Officer (Charge /hour)	$85
Data Entry Officer (Cost/hour)	$60
Administrative officer (Cost/hour)	$50

Associated Quality Attributes

The major quality management issues associated with the project are as follows-

The project will not be of acceptable quality if the user’s requirements are not met.
The project will not be of acceptable quality if the data conversion is not completed in an accurate manner.
The project will not be of acceptable quality if the project is not completed within the set budget
The project will not be of acceptable quality if the objectives of the project are not met.

Task Name	Duration	Start	Finish
SAP S4HANA for SAP Business All-in-One	385 days	Tue 25-07-17	Mon 14-01-19
Project Starts	1 day	Tue 25-07-17	Tue 25-07-17
Project Initiation and Requirements Gathering	57 days	Wed 26-07-17	Thu 12-10-17
Gathering the Functional Requirements of the Project	10 days	Wed 26-07-17	Tue 08-08-17
Preparation of new System Design according to the customers’ expectations	30 days	Wed 09-08-17	Tue 19-09-17
Documenting the requirements and design	7 days	Wed 20-09-17	Thu 28-09-17
Preparation of Project Plan	10 days	Fri 29-09-17	Thu 12-10-17
System Implementation	155 days	Fri 13-10-17	Thu 17-05-18
Server rooms modification	15 days	Fri 13-10-17	Thu 02-11-17
Designing the system	20 days	Fri 03-11-17	Thu 30-11-17
Coding the system	30 days	Fri 01-12-17	Thu 11-01-18
Installation of Hardware and Software	45 days	Fri 12-01-18	Thu 15-03-18
Installation of Hardware and Software	15 days	Fri 16-03-18	Thu 05-04-18
Server Installation	30 days	Fri 06-04-18	Thu 17-05-18
M1: Completion of Server Installation	0 days	Thu 17-05-18	Thu 17-05-18
Data Conversion	22 days	Fri 18-05-18	Mon 18-06-18
Understanding the legacy Data Structure	3 days	Fri 18-05-18	Tue 22-05-18
Setting up of the automated Data extractor and Script Development	2 days	Wed 23-05-18	Thu 24-05-18
Validation and cleansing	3 days	Fri 25-05-18	Tue 29-05-18
Development of Automated Script	2 days	Wed 30-05-18	Thu 31-05-18
Real Time instance Test	3 days	Fri 01-06-18	Tue 05-06-18
Defect Rectification	2 days	Wed 06-06-18	Thu 07-06-18
Manual Data rectification	7 days	Fri 08-06-18	Mon 18-06-18
Integration and Testing	60 days	Tue 19-06-18	Mon 10-09-18
Integration of new system with e-gate feature	10 days	Tue 19-06-18	Mon 02-07-18
Completion of comprehensive end to end testing	10 days	Tue 03-07-18	Mon 16-07-18
Testing of live e gate instance	15 days	Tue 17-07-18	Mon 06-08-18
System Integration Testing	25 days	Tue 07-08-18	Mon 10-09-18
M2: System Installation	0 days	Mon 10-09-18	Mon 10-09-18
Documentation and Training	57 days	Tue 11-09-18	Wed 28-11-18
Development of functionality Manual	10 days	Tue 11-09-18	Mon 24-09-18
reviewing the standard SAP that is implemented	15 days	Tue 25-09-18	Mon 15-10-18
Customization of the training programs	10 days	Tue 16-10-18	Mon 29-10-18
Planning the training session	7 days	Tue 30-10-18	Wed 07-11-18
Training the users	15 days	Thu 08-11-18	Wed 28-11-18
Acceptance testing and Sign off	32 days	Thu 29-11-18	Fri 11-01-19
Completion of hardware and software installation	5 days	Thu 29-11-18	Wed 05-12-18
Completion of data conversion	10 days	Thu 06-12-18	Wed 19-12-18
User acceptance testing	15 days	Thu 20-12-18	Wed 09-01-19
Payment completion	1 day	Thu 10-01-19	Thu 10-01-19
Client Sign off	1 day	Fri 11-01-19	Fri 11-01-19
M3: Completion of Training and Sign Off	0 days	Fri 11-01-19	Fri 11-01-19
Project ends	1 day	Mon 14-01-19	Mon 14-01-19

Authorization to proceed

The Charter will be authorized by Russel bray, the General Manager and the Business Sponsor of the Project.

Operational Manager (VUISC) Shah Miah

Binder, J., 2016. Global project management: communication, collaboration and management across borders. Routledge.

Burke, R., 2013. Project management: planning and control techniques. New Jersey, USA.

Heagney, J., 2016. Fundamentals of project management. Amacom.

Kerzner, H. and Kerzner, H.R., 2017. Project management: a systems approach to planning, scheduling, and controlling. John Wiley & Sons.

Larson, E.W., Gray, C.F., Danlin, U., Honig, B. and Bacarini, D., 2014. Project management: The managerial process (Vol. 6). Grandview Heights, OH: McGraw-Hill Education.

Marchewka, J.T., 2014. Information technology project management. John Wiley & Sons.

Meredith, J.R., Mantel, S.J., Shafer, S.M. and Sutton, M.M., 2014. Project management in practice. Wiley.

Turner, J.R., 2014. Handbook of project-based management(Vol. 92). New York, NY: McGraw-hill.

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