Project Management Structure

Discuss About The Australia Facility Implementation Is Generally.

It is found that the management structure generally plays an important role in the implementation of the entire project. It is found that projectised management structure is generally utilized by the organization for handling the project of Australian storage tank. It is stated by Mir and Pinnington (2014) that in projectised structure of the project, the project management generally holds the whole power for the project so that they can be able to prioritize the entire power with the application of various types of project resources. In addition to this, it helps in providing proper guidance to the team members of the project so that they can be able to complete the entire work of the project quite effectively within the time that is expected. The project team members who are associated with the project of Australian Storage facility must report about any type of project related problems and challenges to the project manager (Schwalbe 2015).  It is found that after the entire project gets executed the project managers mainly involves in re-assigning the entire resources of the project so that they can be used in some other projects. Moreover, the project manager also assists in handling the entire project activities quite effectively so that the work of the project can be managed efficiently.

Style and culture: According to Hornstein (2015), the organizational culture plays an important role in managing the entire project successful by providing the proper training as well as by utilizing appropriate style of management within the project so that both time and cost related with the project can be effectively managed. The culture and the style that is utilized by the organization mainly comprises of social, norms, risks, shared system as well as various types of vision as well as mission (Kerzner 2017). It is found that all the factors that generally plays a great role in the successful implementation of the Storage tank effectively within the assumed time and budget.

Level and boundaries for authority: There are lot of levels as well as boundaries of project authority so that the work of the project can be managed effectively. It is found that as per the project requirements, the entire activities of the project are generally categorized into numerous departments (Sears et al. 2015).  Each department of the project have a leader who is mainly responsible of managing the work quite effectively. Team division is one of the significant need of the project as all the employees who are involved with the project are not skilled in every field.

Style and Culture

Attributes: In order to successfully implement the Australian storage facility effectively, it is quite necessary to utilize some significant attributes with the help of the project manager (Svejvig and Andersen 2015).    It is very much important to elaborate the scope of the project properly so that the team members of the project do not face any type of issues in understanding the needs as well as demands of the project. It is quite needed to illustrate various resources which are mainly required to implement the storage facility properly within the time and budget that is estimated by the project manager (Todorovic et al. 2015).  It is found that appropriate facility of training must be provided to the project team members.

Personal skills: The personal skills of the project employees generally help inn creating proper impact on the project so that the entire project can be successfully executed within the time that is expected (Joslin and Muller 2015).  Different type of skills like leadership, risk management, quality management is mainly needed within the project. If the project managers can be capable of handling the activities of the project quite successfully then it is generally expected that the entire project must be finished within the time that is expected (Sanchez 2015).  Additionally, it is quite necessary for the team members to be skilled in problem solving. Moreover, it is identified that proper skills of management must be present so that the project manager must be capable of driving the entire project towards success.

Project team characteristics: The team members must have significant characteristics like influence; experience as well as motivation for implementing the storage facility quite effectively (Chih and Zwikael 2015).    All these characteristics generally help in playing a great role in the implementation of the storage facility within the time that is expected. In addition to this, the team members must have appropriate communication characteristics so that they can be capable of communicating effectively with the project team members for managing the work of the project quite efficiently within the time that is expected (Marcelino-Sadaba et al. 2014). 

It is found that the management of the Storage tank is dependent on four different aspects that are mainly elaborated below:

 Time: Time management is considered as one of the ability of organizing as well as planning the entire project to complete the entire project effectively. It is identified that effective management of time generally helps in increasing the effectiveness of the entire project so that the project can get completed within the expected timeframe (Conforto et al. 2014).   It is identified that to manage the time, it is quite necessary to utilize appropriate tools as well as techniques within the entire project. Gantt chart is used in this project to plan as well as schedule the entire project quite effectively (Kucharska and Kowalczyk 2016).   Due to the Gantt chart utilization, the team members of the project can be capable of accessing the project duration effectively. It is found that the Gantt chart is mainly developed within the project so that project timing can be effectively visualized over the entire time duration. The gnat chart for the project is mainly provided below:

Level and Boundaries for Authority

 Figure 1: Gantt chart

(Source: Created by Author)

Figure 2: Critical path

(Source: Created by Author)

Cost: Cost management is mainly considered as one of the procedure that is quite helpful in controlling as well as planning the entire budget which is mainly related with storage facility project. It is found that the cost management process mainly consists of number of activities including financing, planning as well as budgeting the project cost which is mainly approved to finish the entire project effectively ” (Eskerod, Huemann and Savage 2015).    In order to manage the entire project effectively it is very much necessary to utilize appropriate techniques as well as tools. The cost that is associated with the project must be effectively managed with effective estimation of project budget by utilizing number of cost control methods as well as procedures (Badewi 2016).   The actual cost that is related with the project should be appropriately recorded so that the metrics related with the project must be appropriately calculated after the reporting period. The cost that is associated with the project are provided below:

Task Name	Duration	Resource Names	Cost
Oil tankers handling plan	182 days		$ 134,091.00
Issue Identification	6 days		$ 1,816.00
Identification of issues	3 days	Project Manager	$ 480.00
Discussion with Project stakeholders	1 day	Environmental Engineer, Geologist engineer, Project Manager, Project owner, Project Sponsor	$ 920.00
Documenting project requirements	1 day	Accountant, Project Manager	$ 256.00
Deploying project requirements	1 day	Project Manager	$ 160.00
Milestone 1: Identification of issues	0 days		$ 0.00
Patching of tank 1	47 days		$ 39,170.00
Enhancing capability of storage by 1 litre	30 days	Environmental Engineer, Geologist engineer, Scaffolding [1]	$ 17,200.00
Patching the tank with the help of 2 patches in four places	7 days	Crane large [1], Crane small [1], Project Manager, Steel anchors1[1], Steel patches1[1]	$ 17,170.00
Balancing tank renovation	10 days	Geologist engineer	$ 1,200.00
Implementing the cleanliness program of the tank	10 days	Environmental Engineer	$ 1,200.00
Exterior painting of the meeting	15 days	Project Manager	$ 2,400.00
Milestone 2: Patching of tank 1 completed	0 days		$ 0.00
Patching of tank 2	55 days		$ 41,685.00
Enchanting the storage capacity by 3 litres	30 days	Environmental Engineer, Geologist engineer, Project Manager	$ 12,000.00
Patching the tack 2 with 3 steel strips at seven different places	10 days	Steel anchors2[1], Steel patches2[1]	$ 1,085.00
Balancing the tank renovation	7 days	Crane large [1], Crane small[1],Scaffolding[1]	$ 25,000.00
Implementing the program of tank cleanliness	15 days	Environmental Engineer	$ 1,800.00
Tank painting from exterior	15 days	Geologist engineer	$ 1,800.00
Milestone 3: Patching of tank 2 completed	0 days		$ 0.00
Patching of tank 3	67 days		$ 36,620.00
Enhancing the storage capacity by 7 litres	30 days	Environmental Engineer	$ 3,600.00
Patching the tack 2 with 1.5 steel strips at seven different places	10 days	Steel anchors3[1], Steel patches3[1]	$ 1,060.00
Balancing the tank renovation	7 days	Crane large [1], Crane small[1], Scaffolding[1]	$ 25,000.00
Implementing the program of tank cleanness	12 days	Environmental Engineer, Project Manager	$ 3,360.00
Tank painting from exterior	15 days	Geologist engineer	$ 1,800.00
Exterior painting of the tank	15 days	Geologist engineer	$ 1,800.00
Milestone 4: patching of tank 3 completed	0 days		$ 0.00
Monitor and Control	40 days		$ 14,800.00
Quality standard set up	5 days	Project Manager	$ 800.00
Reviewing the performance of the project	15 days	Environmental Engineer, Geologist engineer, Project Manager	$ 6,000.00
Identify deviation and take measures	20 days	Environmental Engineer, Geologist engineer, Project Manager	$ 8,000.00
Milestone 5: Control phase completed	0 days		$ 0.00

Resources: Careful as well as appropriate planning of project resources is very much important. It is found that numbers of types of resources like financial resources, human resources as well as material resources are required to me managed with the utilization of proper tools as well as techniques (Calvo-Mora, Navarro-Garcia and Perianez-Cristobal 2015).  Resource histogram is considered one of the significant tool that is mainly used to manage the project resources. With the utilization of resource histogram, the project manager can be capable is viewing the project resources quite efficiently for determining whether the resource is overallocated or not within the project (Costantino, Di Gravio and Nonino 2015).  In addition to this, it is analyzed that the resource histogram is mainly needed to manage the project resources quite efficiently.

It is identified that to achieve the objectives as well as goals for the project “Australian storage tank” is quite necessary to utilize appropriate KPI for the project. According to Fernandes, Ward and Araujo (2015), the KPI is defined as of the measure that can be used to elaborate the success of the entire project. It is mainly referred as one of the method or technique that is quite helpful in measuring the performance of the project which mainly assists in understanding the performance of the entire project (Pollack and Adler 2015).  The key metrics that is mainly utilized for analyzing whether the project has achieved its objectives and goals are illustrated below:

Attributes

Financial metrics: If the entire project is successfully implemented within the budget and time that is assumed then it is identified that the entire project is very much successful. Appropriate financial analysis is mainly required in order to determine the profit which is achieved with the help of the multinational organization (Chih and Zwikael 2015). It is found that budget variances are generally calculated to make sure that the project is on track and it will be successfully completed within the time and budget as per the expectation. In addition to this, it is identified that the project completion within the time that is expected is considered as one of the significant step that mainly helps in reflecting that the project can achieve its objectives as well as goals (Eskerod, Huemann and Savage 2015).

Schedule metrics: If the entire project is completed within the expected time that is generally estimated during the initiation project phase with the help of the project manager then the project is successful. It is identified that for determining whether the entire project is successfully finished within the expected time or not, it is necessary to utilize schedule variance within the entire project (Svejvig and Andersen 2015). With the utilization of schedule variance, the managers of the project can be able of knowing the actual completion date of the project.

Quality metrics: It is very much important to complete the entire project within the time that is expected without compromising the quality of the project. It is found that the project is successful; only if the project is successfully finished without making compromise in context to the quality of the project (Kucharska and Kowalczyk 2016).  In order to analyze the quality of the project, it is quite necessary to undertake appropriate analysis in context to the quality of the project. Additionally, it is identified that managing the quality of the project is one of the important steps before the project manager in order to achieve the objectives and goals of the project. Thus, delivery of project with appropriate quality suggests that the project is performing well and it will be able to achieve the objectives and goals of the project.

 Resolving challenges: The problems that are related with the project can be successfully resolved. It is identified that with the implementation of appropriate storage facility the problems as well as issues of the organization can effectively get resolved. Moreover, the project is quite helpful in providing appropriate facility in order to save money per month as the organization does not need to invest in environmental fines as the oils tanks are repaired for avoiding such types of issues. Thus, if the project is able to resolve the issues and challenges then the project is considered to be successful in context to its performance.

Personal Skills

The steps that are generally required in order to close off the project are mainly provided below:

Project closure checklist: It is identified that the project closure checklist generally assists in confirming that all the activities as well as tasks associated with the project are completed (Joslin and Muller 2015). The closure checklists of the project of storage facility are provided below:

Task Name	Finish	Status
Identification of issues	Wed 09-05-18	Completed
Discussion with project stakeholders	Thu 10-05-18	Completed
Documenting project requirements	Fri 11-05-18	Completed
Deploying project requirements	Mon 14-05-18	Completed
Enhancing capability of storage by 1 litre	Mon 25-06-18	Completed
Patching the tank with the help of 2 patches in four places	Wed 04-07-18	Completed
Balancing tank renovation	Mon 28-05-18	Completed
Implementing the cleanliness program of the tank	Wed 18-07-18	Completed
Exterior painting of the meeting	Mon 18-06-18	Completed
Enhancing the storage capacity by 3 litres	Wed 29-08-18	Completed
Patching the tack 2 with 3 steel strips at seven different places	Wed 12-09-18	Completed
Balancing the tank renovation	Fri 27-07-18	Completed
Implementing the program of tank cleanliness	Wed 03-10-18	Completed
Tank painting from exterior	Fri 17-08-18	Completed
Enhancing the storage capacity by 7 litres	Fri 28-09-18	Completed
Patching the tack 2 with 1.5 steel strips at seven different places	Fri 12-10-18	Completed
Balancing the tank renovation	Tue 28-08-18	Completed
Implementing the program of tank cleanliness	Tue 30-10-18	Completed
Tank painting from exterior	Tue 18-09-18	Completed
Exterior painting of the tank	Tue 20-11-18	Completed
Quality standard set up	Tue 27-11-18	Completed
Reviewing the performance of the project	Tue 18-12-18	Completed
Identify deviation and take measures	Tue 15-01-19	Completed

Realising resources: After the entire project gets completed, all the resources which are related with the project are released so that they can be utilized in another project. It is considered as one of the important step (Chih and Zwikael 2015).

The steps that are generally taken after the completion of th project are illustrated below:

Post-project review: Post project review is done for making sure that all the activities of the project are properly performed within the project.

Documentation:  After appropriate review of the entire project, it is very much important to document the entire project so that it can be utilized in the future whenever necessary (Pollack and Adler 2015).

References

Badewi, A., 2016. The impact of project management (PM) and benefits management (BM) practices on project success: Towards developing a project benefits governance framework. International Journal of Project Management, 34(4), 761-778.

Calvo-Mora, A., Navarro-García, A., and Periañez-Cristobal, R., 2015. Project to improve knowledge management and key business results through the EFQM excellence model. International Journal of Project Management, 33(8), 1638-1651.

Chih, Y. Y., and Zwikael, O., 2015. Project benefit management: A conceptual framework of target benefit formulation. International Journal of Project Management, 33(2), 352-362.

Conforto, E. C., Salum, F., Amaral, D. C., da Silva, S. L., and de Almeida, L. F. M., 2014. Can agile project management be adopted by industries other than software development?. Project Management Journal, 45(3), 21-34.

Costantino, F., Di Gravio, G., and Nonino, F., 2015. Project selection in project portfolio management: An artificial neural network model based on critical success factors. International Journal of Project Management, 33(8), 1744-1754.

Eskerod, P., Huemann, M., and Savage, G., 2015. Project stakeholder management—past and present. Project Management Journal, 46(6), 6-14.

Fernandes, G., Ward, S., and Araújo, M., 2015. Improving and embedding project management practice in organisations—A qualitative study. International Journal of Project Management, 33(5), 1052-1067.

Hornstein, H. A., 2015. The integration of project management and organizational change management is now a necessity. International Journal of Project Management, 33(2), 291-298.

Joslin, R., and Müller, R., 2015. Relationships between a project management methodology and project success in different project governance contexts. International Journal of Project Management, 33(6), 1377-1392.

Kerzner, H., 2017. Project management metrics, KPIs, and dashboards: a guide to measuring and monitoring project performance. John Wiley & Sons.

Kucharska, W., and Kowalczyk, R., 2016. Trust, Collaborative Culture and Tacit Knowledge Sharing in Project Management–a Relationship Model.

Marcelino-Sádaba, S., Pérez-Ezcurdia, A., Lazcano, A. M. E., and Villanueva, P., 2014 Project risk management methodology for small firms. International journal of project management, 32(2), 327-340.

Mir, F. A., and Pinnington, A. H., 2014. Exploring the value of project management: linking project management performance and project success. International journal of project management, 32(2), 202-217.

Pollack, J., and Adler, D., 2015. Emergent trends and passing fads in project management research: A scientometric analysis of changes in the field. International Journal of Project Management, 33(1), 236-248.

Sánchez, M. A., 2015. Integrating sustainability issues into project management. Journal of Cleaner Production, 96, 319-330.

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Sears, S. K., Sears, G. A., Clough, R. H., Rounds, J. L., and Segner, R. O., 2015. Construction project management. John Wiley & Sons.

Svejvig, P., and Andersen, P., 2015. Rethinking project management: A structured literature review with a critical look at the brave new world. International Journal of Project Management, 33(2), 278-290.

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