Project Budget & Cost Estimation, Project Risks, Risk Assessment And Management (including WH&S), Variance Request, Project Gantt Chart, Project Flowchart, Post Project Review, Transition Of Project Team To New Roles, Project Completion & Sign-Offs
- December 21, 2023/ Uncategorized
(1) .Include all the cost factors such as resources that you are using, hidden costs, consultation costs, fixed costs, variable costs and the costs for project activities. BSBPMG522 assessment answers here.
.Consider the total timeline for the budget. For example, if your project is running for 3 months, include all the costs for three months.
|
Cost Factor |
Number of items/units |
Total for the cost factor (in AUD $) |
|
Computer |
10 units |
100,000 |
|
Printer |
10 units |
5,000 |
|
Poster Paper |
250 bundles |
10,000 |
|
Ticket Paper |
200 bundles |
4,000 |
|
Website Development |
1 Website |
35,000 |
|
Social Media Accounts |
6 Accounts |
60,000 |
|
Advertising License |
– |
30,000 |
|
Paper for Leaflets |
1000 bundles |
2,000 |
|
Online Ticket Outsourcing |
– |
15,000 |
|
Total |
261,000 |
(2)
a).Risk 1:
The first main risk related to this project includes complete crashing of ticketing portal due excessive traffic of users trying to buy tickets. Owing to the popularity of the musicians participating in the concert, it is expected that there will be huge rush of people trying to buy online tickets to the concert resulting in heavy traffic in the server.
Risk Management Strategy:
There should be alternate ticket purchase ways like offline ticket sales that can be sold through various counters around the country. This will reduce the rush and traffic for online tickets. Furthermore, there should be a feature where the additional traffic in the server will be blocked from entering the site unless the previous traffic clears. There can be an online queue system in which the online users can queue before getting access to the ticketing portal.
b).Risk 2:
Another possible risk in the breach of security attacks through the online media. The social media team may face this risk and this type of attack can steal personal information of the customers, confidential information of the company and others.
Risk Management Strategy:
The social media team should not deal with any kind of personal information and details of the users. Furthermore, the team should also have to no access to the company’s server as a precautionary measure against breach of security attacks.
c).Risk 3:
Financial risk is the most common risk for any type of project including this one. Due to lack of sufficient financial planning, the allocated budget may be used up before even the project is completed.
Risk Management Strategy:
Before proceeding with the project, suitable budget planning should be done. Furthermore, project monitoring should be done in order to ensure additional expenses are avoided during the course of the entire project.
3).
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FREQUENCY |
CONSEQUENCE |
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|
Insignificant outcome |
Minor outcome |
Moderate outcome |
Major Outcome |
Catastrophic outcome |
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Almost certain |
Website crash due to heavy traffic |
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Likely |
Breach of security attacks |
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|
Possibly |
Too much additional expenses, scope creep |
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Unlikely |
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Rare |
4)
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Variance Form |
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Issued By: Curt Coopman, Team Leader of Advertisement Team |
Requested By: Timothy Cook, Project Team Member |
Change Request No: 1 |
Date:15/3/18 |
|
Item of Scope Affected |
Promotions through leaflets |
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|
Nature of Change Requested |
Other methods of promotion that leaflets |
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Reason for Change |
It has been found that acceptability of leaflets among common people is very low and generally they throw them away before even reading it. |
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Impact on Resources |
Additional papers for leaflets will not be required. |
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Impact on Budget |
The costs for leaflet papers and payments to newspaper distributors for spreading the leaflets will not be required anymore. |
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Impact on Schedule |
5 days can be saved. |
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|
Change Authorised: Yes/No |
Adjusted Project Completion Date: Not yet approved |
Adjusted Final Budget: Not yet approved |
5)
Simply list the project activities and tasks in Activity/Task column, select an appropriate time interval (days, weeks or months) and allocate the duration using the other columns. Under the appropriate column,use shading from the Format/Cells/Patterns menus to decide on the duration.
Project Risks
|
Activity/Task |
1 |
2 |
3 |
4 |
5 |
6 |
7 |
8 |
9 |
10 |
11 |
12 |
|
Ticketing and Promotion for Concert |
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Project Planning and Preparation |
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Meeting with the Event Manager |
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List Promotion Requirements |
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List Ticketing Requirements |
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Develop Team Requirements |
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Prepare Project Teams |
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Appoint Project Team Members |
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Final Planning |
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Validation and Approval of Project Plan |
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Project Initiation |
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Procurement of Project Budget |
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Procurement of Resources |
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Installation of the Computers |
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Initiation of Execution |
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Project Execution |
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Initiation of Development |
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Coding |
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Addition of Website Features |
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Testing of Website |
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Publishing of Website |
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Contact Ticketing Website |
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Determine suitable cost |
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Outsourcing the online ticketing system |
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Completion of Execution Phase |
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Advertisement and Promotion |
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Advertise through Billboards and Leaflets |
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Open Social Media Accounts |
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Online Promotions |
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Completion of Project |
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Project Closing |
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Review of the Project |
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Documentation of the Project |
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Stakeholder Sign Off |
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Project Manager Sign Off |
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Time / Date à |
6/3/18 |
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21/5/18 |
6)
Draw a flowchart for your project based on the list of activities that you have within your project. Use the following basic symbols to represent your flowchart. (Delete the symbol picture if you need more space to fit your flowchart in one page)
7)
Use the following form with the project team to assess the project. Summarise the “lessons learned” for use in future projects.
Key Project Stakeholders Consulted:
For each Project Milestone or Phase, identify what worked, what didn’t work and ways to improve the process the next time.
|
Milestone/Phase |
What Worked |
What Didn’t Work |
Ways to Improve |
|
Project Planning and Preparation |
Detailed discussions with event ,manager |
Listing of requirements |
More accurate planning and listing is required |
|
Project Initiation |
Procurement of budget |
Procured resources |
Better vendors should be called for procurement of resources |
|
Project Execution |
Website creation |
Website features |
Feasibility tests need to be done next time |
|
Advertisement and Promotion |
Social media promotions |
Leaflet Advertisements |
Invest more on electronic media promotions |
8)
|
Project Team Transition Template |
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|
Team Member Name |
Current Project |
Current Role |
Next Project |
Next Role |
|
John Hawkins |
Advertisement and Promotion |
TL, Development Team |
Publishing of Concert Information in Website |
Chief Publisher |
|
Mario Vidoši? |
Advertisement and Promotion |
TL, Social Media Team |
Public Relations |
TL, Customer Service Team |
|
Curt Coopman |
Advertisement and Promotion |
TL, Advertisement Team |
Publishing of Concert Information in Website |
Chief Content Editor |
9)
|
Project Sign-off Sheet |
|
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Project Name: Ticketing, Website, Advertising and Social Media Project for Frontier Touring |
Project Manager: PLEASE FILL |
|
Start Date: 6/3/18 |
Completion Date: 21/5/18 |
|
Project Duration: 2.5 Months |
Sponsor: Air New Zealand (ANZ) |
|
Project Goal/objectives: To deliver a ticketing system and advertise for the concert through social media and external media |
|
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Project Deliverables: Ø Online ticketing system Ø New information website Ø Social Media promotions Ø Billboards and leaflets |
|
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Client(s): Frontier Touring Ltd. |
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By signing this document, I acknowledge that I have delivered all the stated deliverables at the agreed to quality levels. |
By signing this document, I acknowledge that I have received all the stated deliverables at the agreed to quality levels. |
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Project Manager Name and Signature: |
Sponsor Name and Signature: |
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Date: |
Date: |
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